How Cal Answers Transforms Institutional Research

Transcription

1 How Cal Answers Transforms Institutional Research Through Decision Support Presenters: Jenna Allen Sereeta Alexander Andrew Eppig CAIR

2 Cal Answers reflects our commitment to be open and accountable to our students and to all Californians

3 Supporting decision making with the old campus data landscape Too many answers to the same question Data silos Basic data that s too hard to get to Complex analyses are too labor intensive

4 Building Cal Answers AVAILABLE NOW: DATA IN CAL ANSWERS ACTIVE INITIATIVE: DATA COMING SOON FUTURE DEVELOPMENT ALUMNI STUDENT APPLICANTS CURRICULUM DEMOGRAPHICS & OUTCOMES FINANCIALS INSTRUCTION SPACE INVENTORY SPACE UTILIZATION FACILITIES HUMAN RESOURCES CAREER SUCCESS COMMUNITY IMPACT GIFTS Cal Answers HR CENSUS UC PATH (PAYROLL) PI PORTFOLIO PROCURE TO PAY CAMPUS FINANCIALS RESEARCH FINANCE

5 Now we have a clearer view of what the campus delivers and how students are doing using Cal Answers Key Metrics Graduation & Retention Reports Comparisons & Context Census Equity Comparison Broad Campus Access Curriculum Dashboards The Power of Integrated Enterprise Data Transforming Institutional Research

6 Easy access to campus data Oracle Business Intelligence provides a business-friendly interface that allows non-technical staff to access and analyze data from campus systems. is a web-based tool (e.g., log in from anywhere using Internet Explorer, Safari) is a secure environment with user roles that ensure appropriate access to campus data campus dashboards can be accessed instantaneously calanswers.berkeley.edu [email protected]

7 Intuitive and interactive tool We have released interactive dashboards that provide standard answers to typical Institutional Research (IR) questions With similar intuitive, point & click functionality, when you learn to use one dashboard, you ve learned to use them all. Includes a restricted querying tool that allows for more complicated questions to be answered particularly questions that span areas Over 30 years of Graduation & Retention data available

8 Cal Answers in practice: Graduation & Retention Dashboard Can disaggregate by race/ethnicity, entry status (i.e., new freshman or transfer), gender, and residency Cal Answers Graduation & Retention data critical for WASC reaccreditation review Over 30 years of Graduation & Retention data available

9 Key Metrics Graduation Rates & Retention Dashboards

10 Comparisons & Context Census Dashboards - Equity

11 Broad Campus Access Curriculum Dashboards

12 Power of an Integrated Solution Transforming Institutional Research

13 Graduation Rates of Students Integrating data across existing Cal Answers On subject 1 st Year areas Probation Undergrads Placed on 1 st Year Academic Probation are Less Likely to Graduate Freshman 6-year graduation rate Fall 2002 Fall 2004 Fall 2006 No 1st-Yr Probation On 1st-Yr Probation Transfer 4-year graduation rate Fall 2004 Fall 2006 Fall 2008 No 1st-Yr Probation On 1st-Yr Probation

14 Graduation Rates of Students Identifying equity gaps in academic On performance 1 st Year Probation Academic Performance across Demographic Groups 5 Men Women White Asian 5 URM 5 Non-1 st Generation College 1 st Generation College % GPA < 2.0 % GPA > 3.0 % GPA < 2.0 % GPA > 3.0 % GPA < 2.0 % GPA > 3.0

15 Graduation Rates of Students Looking On 1 st across populations Year Probation Undergraduate Students Women URM Asian International Unit Campus % 53% % 17% % % Graduate Students % 46% % 12% % 11% % Ladder-Rank Faculty % % 8% % 8% NOT APPLICABLE

16 Entering a new world of institutional research Less Time Spent: reporting basic numbers cleaning & merging data extracts More Time Spent: conducting complex and integrated analyses collaborating on and supporting data-driven decision making and strategic planning Our Goal: to transform OPA from a standard institutional research office to one of the most trusted, innovative, and influential advisory groups on the campus.

17 Resources & Contact Questions? Cal Answers: Special Thanks to IST - EDW Team Office of Planning and Analysis: Division of Equity & Inclusion: Jenna Allen: [email protected] Sereeta Alexander: [email protected] Andrew Eppig: [email protected]

18 IDMG roadmap recommendations

19 Cal Answers Dashboard Report Screenshots UC Berkeley, Office of Planning & Analysis CAIR

20 Graduation Rates Default Filters Tables & Charts 2

21 Graduation Rates Filters Selected Table & Charts 3

22 Retention Rates Default Filters Table Retention Rates Filters Selected Table 4

23 Degrees Earned Degree Counts Default Filters Table and Expanded View Drilled by Column Header Degrees Earned Degree Counts Default Filters Charts 5

24 Degrees Earned Degrees by Multiple Fields Default Filters Table 6

25 Degrees Earned Degree Equity Comparison Filters Selected Table 7

26 Curriculum Long term Planning Curriculum Trends Default Table 8

27 Curriculum Long term Planning Course View Department Filter Selected & Corresponding Charts 9

28 Curriculum Long term Planning Course View Result Table with Department Filter Selected and Drilling down on the Column Header 10

29 Weekly Enrollment Tracking Course Tracking Course Subject Filter Selected Corresponding Table 11

30 Weekly Enrollment Tracking Class Tracking Course Subject Filter & Corresponding Table 12

31 Weekly Enrollment Tracking Class Tracking Course Subject Filter & Course Filter Selected Corresponding Table & Chart 13

32 At A Glance Filters Selected 14

33 Course Grade Distribution Filters & Table 15

34 Course Grade Distribution Charts 16

35 Students & Courses Majors in Courses Course Subject Filter Selected Corresponding Tables & Chart 17

36 Students & Courses Courses Taken by Majors Course Subject Filter Selected Corresponding Table 18

37 Students & Courses Courses Taken by Majors Course Subject Filter Selected Corresponding Table Drill to Course Level 19

38 Census Census Counts Default Table & Chart 20

39 Census Census by Multiple Fields Default Table 21

40 Census Census by Multiple Fields Filters Selected Table 22

41 Census Census Equity Comparison Filters Selected - Table 23

42 Integrating data across existing Cal Answers Subject Areas Undergrads Placed on 1 st Year Academic Probation are Less Likely to Graduate Freshman 6-year graduation rate Fall 2002 Fall 2004 Fall 2006 No 1st-Yr Probation On 1st-Yr Probation Transfer 4-year graduation rate Fall 2004 Fall 2006 Fall 2008 No 1st-Yr Probation On 1st-Yr Probation 24

43 Identifying equity gaps in academic performance 5 Academic Performance across Demographic Groups Men Women White Asian URM 5 5 Non-1 st Generation College 1 st Generation College % GPA < 2.0 % GPA > 3.0 % GPA < 2.0 % GPA > 3.0 % GPA < 2.0 % GPA >

44 Looking across populations Undergraduate Students Women URM Asian International Unit Campus % 53% % 17% % % Graduate Students % 46% % 12% % 11% % Ladder-Rank Faculty % % 8% % 8% NOT APPLICABLE 26