Conference Commissioners Association

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1 Commissioners Association Summary Report of Miscellaneous Operational Items Academic Year: Prepared by: Scott Crawford, Ph.D. Chair CCA Executive Committee Todd Brittingham Intern Kansas Collegiate Athletic

2 GENERAL INFORMATION Survey was conducted with 21 conferences. There were 21 responses for a rate of 100%. Section 1: Meetings of conference personnel Q1: How often do your Presidents meet each year either in person and/or via conference call? Of the 21 responding conferences, one reported that conference presidents never meet. Six conferences reported that they conduct one presidents meeting a year. Twelve conferences reported that they meet two times a year on average. One conference reported that they meet three times a year on average. One conference reported that they meet more than three times a year on average. One conference reported that the number of meetings will increase to two in person and at least two over the phone. One conference reported they also meet by conference call if required. How often do your Presidents meet each year? Amount of s Number of Meetings 1 Never meet 6 1 time a year 12 2 times a year 1 3 times a year 1 More than 3 times a year Q2: How often do your Athletic Directors meet each year either in person and/or via conference call? Of the 21 conferences, one reported that athletic directors meet one time a year on average. Six conferences reported they meet two times a year on average. Eight reported they meet three times a year on average. Six reported they meet more than three times a year on average. One conference reported they have two in person and at least four more via conference call One reported that they may also meet by conference call if required How often do your Athletic Directors meet each year? Amount of s Number of Meetings 1 1 time a year 6 2 times a year 8 3 times a year 6 More than 3 times a year on average

3 Q3: How often do your Sports Information Directors meet each year either in person and/or via conference call? Out of the 21 responding conferences, two reported that sports information directors never meet. 16 reported that they meet one time on average. Two reported that they meet two times on average. One reported they meet 3 times or more on average. One conference reported that they have also have two conference calls. One conference reported that they may have one or two other meetings if required/desired How often do your Sports Information Directors meet each year? Amount of s Number of Meetings 2 Never meet 16 1 time 2 2 times a year 1 3 times a year Q4: How often do your Faculty Athletics Representatives meet each year either in person and/or via conference call? Out of the 21 responding conferences, five reported that faculty athletics representatives never meet. Eleven meet one time a year on average. Two meet two times a year on average. Three meet three times a year on average. How often do your Faculty Athletics Representatives meet each year? Amount of s Number of Meetings 5 Never meet 11 1 time 2 2 times a year 3 3 times a year Q5: How often do your Coaching Groups meet each year either in person and/or via conference call? Out of the 21 responding conferences, 10 reported that they meet one time a year on average. Nine reported they meet two times a year on average. Two meet three times a year on average. How often do your Coaching Groups meet each year? Amount of s Number of Meetings 10 1 time 9 2 times a year 2 3 times a year

4 Q6: How often do your Financial Aid Directors meet each year either in person and/or via conference call? Out of the 21 responding conferences, 16 reported that they never met. Two meet one time a year on average. Two reported that this information is unknown. One reported that they have met once in the last 10 years. How often do your Financial Aid Directors meet each year? Amount of s Number of Meetings 16 Never meet 2 1 time 2 Information is unknown 1 1 time in the last 10 years Q7: How often do your Athletic Trainers meet each year either in person and/or via conference call? Out of the 21 responding conferences, six reported that they never meet. Thirteen meet one time a year on average. Two meet two times a year on average. How often do your Athletic Trainers meet each year? Amount of s Number of Meetings 6 Never meet 13 1 time 2 2 times a year Q8: How often does your Champions of Character Committee meet each year either in person and/or via conference call? Out of the 21 responding conferences, six reported that they never meet. Eight meet one time a year on average. Six meet two times a year on average. One meets three times a year or more on average. One conference reported the number of meetings will increase due to added responsibilities and most likely meet 5 or 6 times a year. How often do your Champions of Character Committee meet each year? Amount of s Number of Meetings 6 Never meet 8 1 time 6 2 times a year 1 3 times a year

5 Q9: Please identify any other conference group that meets regularly during the school year - either in person and/or conference call. Out of the 21 responding conferences, 17 responded that there were no other conference groups identified. One reported that the Eligibility Committee meets several times per year depending upon the need. One reported that Athletic Secretaries meet one time per year. One reported that ATCs are invited to CAA/FAR meetings twice per year. One reported that the conduct and competition committee will meet as needed. Section 2: Miscellaneous Information Q10. Does your conference have a letter of intent program? Out of the 21 respondents, six conferences have a letter of intent program. Fifteen reported that there is no letter of intent program. One conference reported that the program is superficial at best, and needs more teeth and overall enforcement. Does your conference have a letter of intent program? Amount of s Yes or No 6 YES 15 NO Q11. Does your conference share information regarding financial aid? Out of the 21 respondents, 11 reported that they do share information regarding financial aid. Ten reported that they do not share. Does your conference share information regarding financial aid? Amount of s Yes or No 11 YES 10 NO

6 Q12. Does your conference share information regarding GPAs? Out of the 21 respondents, one reported that yes, they do share information regarding GPAs. Twenty reported that they do not share information regarding GPAs. One conference reported that they do not yearly, but yes they do when asked. One conference reported that they do not, but they should. Does your conference share information regarding GPAs? Amount of s Yes or No 1 YES 20 NO Q13. Does your conference share information regarding graduation rates? Out of the 21 respondents, three reported that yes, they do share information regarding graduation rates. Eighteen reported that no, they do not share information. One conference reported that they do not, but they should. Does your conference share information regarding graduation rates? Amount of s Yes or No 3 YES 18 NO Q14. Does your conference share information regarding coaches' salaries? Out of the 21 respondents, six reported that yes, they do share information regarding coaches salaries. Fifteen reported that no, they do not share information. One conference responded no, but this is a topic of many questions every year. Does your conference share information regarding coaches salaries? Amount of s Yes or No 6 YES 15 NO

7 Q15. Does your conference share information regarding athletic department operational budgets? Out of the 21 respondents, five reported that yes, they do share information regarding athletic department operational budgets. Sixteen reported that no, they do not share this information. One conference reported that no, but this information would be very helpful to add to the comparable data. Does your conference share information regarding athletic operational budget? Amount of s Yes or No 5 YES 16 NO Q16. Does your conference have an academic all-conference award (or equivalent)? Out of the 21 respondents, 20 reported that yes, they do have. One reported that no, they do not have an award. Does your conference have an academic all-conference award? Amount of s Yes or No 20 YES 1 NO Q17. If answered "Yes" to the previous question about an academic all-conference award, list the requirements to receive this award: Southern States Athletic GCAC Great Plains Athletic (GPAC) Chicagoland Collegiate Athletic KIAC Golden State Athletic A.I.I. California Pacific Academic All- Award Requirements Nominees must have completed two terms of attendance and earned at least 24 semester hours of college level work, have attained a grade point average of 3.25 or higher based on all courses attempted at the current institution and from all previously attended institutions attended, and be participating in sport during the semester in which nomination is made. 3.0 cumulative grade point average, actual participation--no minimum amount Phlieger Olson Award - Sophomore, Junior or Senior with 3.30 GPA or higher Student-athlete must have a minimum cumulative GPA of 3.25 or higher and earned at least 30 semester or 45 trimester hours of credit. The nominated student-athlete must also have been enrolled at the institution for a minimum of one academic year GPA after two semesters of courses Nominees must be a junior or above in academic standing. Must have a cumulative 3.50 grade point average (on a 4.00 scale) without rounding off at the time of the nomination deadline according to the institutional policy for determining GPA. Must have been in attendance at nominating institution two full years as a non-transfer student or a minimum of one full year as a transfer student. Recommendation by Director of Athletics and Coach. 3.5 GPA in the previous semester only 3.0 and significant contribution in the sport. We also select a Scholar-Athlete of the Year, nominated from each school

8 Red River Mid-South Frontier Midlands Collegiate Athletic American Midwest Crossroads League The Sun Appalachian Athletic WHAC Cascade Collegiate KCAC Need to have 3.0 or better. Sophomore or above standing, 3.25 GPA or above Student must be at least of sophomore standing, must have been enrolled at the school the previous two semesters and maintain a 3.0 cumulative GPA. Any student that gets a 3.25, sophomore or higher status. Junior Status with a 3.00 GPA Match the NAIA requirements Same as the NAIA Academic All-American Award All-Academic Team: 3.25 GPA or higher. Sophomore status. All nominees must have verification from the institutions registrar and junior status Sophomore standing, 3.2 GPA and identified previous two terms All KCAC Academic Award Criteria: a) Sophomore standing at the start of the season; b) Minimum cumulative GPA of 3.333; c) Letter in the sport during the season they become eligible according to 1 & 2 above; d) Finish the semester during which they met 1, 2, and 3 above maintaining the minimum GPA of Q18. Does your conference have an all-sports award (or equivalent)? Out of the 21 respondents, 19 reported that yes, they do have an all-sports award. Two reported that no, they do not. Does your conference have an all-sports award? Amount of s Yes or No 19 YES 2 NO Q19. If you answered "Yes" to the previous question about an all-sports award, how this award is calculated: Southern States Athletic Academic All- Award Requirements Commissioners Cup: Points will be awarded to the top six places in regular league competition according to their order of finish. 1st 6 points, 2nd 5 points, etc. Teams finishing 7th or below receive 0 points. A maximum of 5 points for 1st place is allowed for championships that only have five teams competing for the championship. 1st 5 points, 2nd 4 points, etc. In the sports of Volleyball, Men s and Women s Basketball, Men s and Women s Tennis, Softball and Baseball points awarded based on finish at conference tournament. 6 points - 1st place, 5 points - 2nd place, 4 points - 3rd and 4th place, 2 points - 5th-8th place. Four (4) points (instead of 3.5) will be awarded to the teams when 3rd and 4th place are not exactly determined. Commissioner Cup points will come from the regular season standings even from those sports where there is one automatic bid and it goes to the conference tourney champion. In the case of ties, the points for the places tied are added and divided by the number of teams tied. Total points will be based on each schools highest point total for six sports. This total will then be divided by 6 for an average point total. The highest average wins the Commissioners Cup. The Commissioners Cup is awarded at the Awards Luncheon during the Annual Spring Meeting. Tie Breaker will be determined by the school with the most first place finishes, if still tied, then by second place finishes, etc.

9 GCAC Great Plains Athletic (GPAC) Chicagoland Collegiate Athletic KIAC Golden State Athletic California Pacific Red River Mid-South Frontier Midlands Collegiate Athletic American Midwest Crossroads League The Sun Appalachian Athletic Cascade Collegiate KCAC If 6 conference schools participate in a sport, conference winner awarded 6 points, runner up 5 and so on down. Same principle in each sport. School with most points wins. Points based on conference finish The CCAC All-Sports Cup is awarded to the institution that earns the most total points in the 14 sports sponsored by the conference (men's & women's cross country, men's & women's soccer, volleyball, men's & women's basketball, men's golf, men's and women's tennis, men's and women's track & field, baseball and softball) on an annual basis. Schools are awarded points based on their conference finish in each of those sports. An additional point is awarded to any school that claims a conference tournament title. Point system accumulation from all sports based upon regular season standings in each sport. A. Points will be awarded based on the final season standing or finish in each sport. The point scale is related to the number of teams competing in that sport. The champion receives the highest number of points and the remaining points are awarded in descending order of conference finish. B. Method of determining all-sports award: Total the points of the thirteen (13) sports plus one (1) point for each conference sport the institution sponsors and divide by the number of sponsored sports. The college with the highest mean score will win the All-Sports Award. A perpetual All-Sports Trophy will be displayed at the college that won the award the previous year. 6 points for #1, 5 points #2, etc. in all sports. Points by sport. Points awarded 10, 9, 8... based on finishing 1st, 2nd, 3rd... Here is the breakdown of the Bandy Points awarded for each individual sport: points 5. 8 points 9. 1 point points 6. 7 points points 7. 6 points 4. 9 points 8. 3 points If there is a tie in the regular season standings, the points for the place finishing are added together and divided by the number of teams that tied. An example would be if two teams tied for first they would each receive 14.5 points ( divided by 2 = 14.5) while the next place finisher would be awarded the third place points. Awarding points from the final standings of each By a points system 10pts for 1st place; 9 points for 2nd place... 1 point for 10th place per sport. We do allsports, Men's and also Women's Points are awarded for each position which the team finished in the standings. Highest point total wins the Commissioner's Cup. Baseball: 1=50 pts, 2=40 pts, 3=30 pts, 4=25 pts, Basketball: 1=50 pts, 2=40 pts, 3=30 pts (semifinalists in tournament receive 30 points each), Cross Country: 1=50, 2=40, 3=30, 4=25 (team finish), Golf: 1=50, 2=40, 3=30, 4=25 (team finish), Soccer: 1=50, 2=40, 3=30 (semifinalists in tournament receive 30 points each), Softball: 1=50, 2=40, 3=30 (semifinalists in tournament receive 30 points each), Tennis: 1=50, 2=40, 3=30, 4=25 (team finish), Track & Field: 1=50 pts, 2=40 pts, 3=30 pts, 4=25 pts (team finish), Volleyball; 1=50, 2=40, 3=30, 4=25 Each sport awarded points based on conference finish. Top eight scores per school used for final total Points will be awarded in the following manner: 1st place = 10 points 2nd place = 9 points 3rd place = 8 points 4th place = 7 points 5th place = 6 points 6th place = 5 points 7th place = 4 points 8th place = 3 points 9th place = 2 points 10th place = 1 point.

10 Ties will be awarded the same level of points and the next highest finisher will be adjusted downward i.e. two teams tying for 2nd place would each receive 9 points, then the next highest finisher would be for 4th place and would receive 7 points. Points will be assigned based on regular season finish for the following sports: Football, Men s and Women s Soccer, Volleyball, Men s and Women s Basketball, Baseball, Men s Golf combined three regular season meets, Softball, Men s and Women s Tennis Points will be assigned based on finish at the conference championship meet for Men s and Women s Cross Country, Cheer, Dance, Men s and Women s Indoor Track & Field, Men s and Women s Outdoor Track & Field Omitted Questions from this year data survey Q1: Does your conference use the NAIA standards for Financial Aid, Eligibility Requirements, Transfer Guidelines, and Game/Contest Limitations, or does your conference use a higher level standard than the NAIA standards?

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