VENDOR PREQUALIFICATION QUESTIONNAIRE

Transcription

1 FM/PR/PM11/03 VENDOR PREQUALIFICATION Project. Doc. : LOCATION: Page. : 1 of 9 Company Name: Company Address: 1. Invitation to Pre qualify Pyramid E&C hereby invites your company to participate in a pre qualification procedure for potential deliveries to future onshore and offshore Oil, Gas and Refining projects. The purpose of this specific procedure is to compile such data that could not be collected through other sources. 2. About Pyramid E&C Founded in 1995, Pyramid E&C is one of the fast growing solution providers of modular and mid size Processing Facilities for Oil & Gas Production and Refining. Pyramid E&C operates from its offices in Dubai, London, Mumbai, Houston and Singapore and has the modular assembly yard located in Mundra Port and SEZ, Western India. Our in-house capabilities of Process Design, Multidiscipline Detailed Engineering, Project Management and Modular Assembly provide us substantial edge over competition in terms of delivery and cost. More information about Pyramid E&C is available on To reach our vision of becoming the most efficient and high quality supplier of process facilities, we recognize cooperation of Suppliers and Service providers and have simple and transparent systems in place for managing good relationship with suppliers and stakeholders. The purpose of the Vendor Pre qualification procedures is to identify quality firms supporting our business objectives, within the following broad groups: FM/PR/PM11/03 Process equipment and Packages Mechanical Hardware Electrical Equipment and bulk materials Field Instruments and bulk items Process Control Systems Construction Service providers E&I Installation service providers Site Fabrication Service providers Utilities and Support Service providers

2 Project. Doc. : LOCATION: Page. : 2 of 9 3. Selection criteria Pyramid E&C will study Suppliers with regard to the following main selection criteria: Recent, relevant and representative references to performance of similar work Implemented Quality Management System and status Implemented Health, Safety, Security and Environment (HSSE) System and status Human resources, Competence and Organization Execution ability, including overall project management and Turn-key/EPCI/EPC responsibility Verified total and available capacity for delivery of the relevant supply category. Financial capacity 4. Instructions for your pre qualification application The information that is requested for your prequalification application is listed in the questionnaire attached to this letter. Please note that you can register in a many categories as you deem fit, however registration for each category shall be supported by three (3) valid references. 5. Transmission of Pre qualification application Prequalification application shall be returned to Pyramid E&C in an Electronic Format, at the address below: 4 th Floor, Hamilton A Wing, Hiranandani Business Park, Thane (W), Maharashtra, India Queries or clarifications as part of the prequalification process should be addressed to the below s. procurement@pyramidenc.com Attachments: 1. Prequalification Questionnaire 2. Submission Checklist

3 Project. Doc. : LOCATION: Page. : 3 of 9 SECTION 1 Part 1 Company Information 1.01 Full name of company [please provide copy of the certificate of incorporation] 1.02 Company registration number [please insert company registration number] 1.03 Full postal address of your company 1.04 Contact details Telephone number : Website address : Responsible person Managing Director Key Contacts Name address Telephone number 1.05 Your company structure/organisation, divisions and locations including your Health, Safety, Environment and Quality organisation [Please provide on a separate sheet your company organisation chart in support of your response to this item]

4 Project. Doc. : LOCATION: Page. : 4 of Bankers Information [Pyramid E&C payment method is by Bank Transfer, give details of your Bank Account number and Bank Sort Code] Bank Account number : Bank Sort Code number : 1.07 Financial position [Provide the following information relating to financial position of your company] 1 Authorised Capital 2 3 Present Paid-up Capital Accumulated Reserves 1.8 Financial report [Provide most recent financial report of your company] Year Turnover (US Dollars) Result 1.9 Company group structure including owner interests and parent company structure [Please provide on a separate sheet your company group structure in support of your response to this item] 1.10 Main business products and services of your company [Please tick off your main business products and services. Please also include your company brochures] Engineering Construction Others 1.11 Product details for products provided by your company [See attachment 2 for list of categories you can enlist for, please note that for registration into each category, you MUST provide three valid references]

5 Project. Doc. : LOCATION: Page. : 5 of In-house resources on Engineering and other Services [state here in a brief summary your in-house resources on Engineering and other Services, or alternatively your company s preferred partner or key sub-contractor on these services. Please also provide information on qualification and areas of specialisation of inhouse/external personnel and relevant experience on a separate sheet in support of your response to this item] Services Number of own, permanent employees Location Number of hired labour Location Process Engineering Piping & Layout Engineering Electro, Instrument and Telecom Engineering Structural Engineering Safety Studies Quality Management Project Management Procurement Construction [Other Services] 1.13 Your relevant production facilities proposed including location [please provide on a separate sheet complete facility description including lay-out sketch, shop drawings, warehouse facilities etc. in support of your response to this item] 1) 2) Production Facility Details Location Part 2 References from major orders / contracts Forms for Three Selected References Based on the above description of your company s business products and services, you are invited to select a list of three references to your previous engagements to be presented in the Three Selected References Return Form. Please make sure that your selected references are recent, representative and relevant:

6 Project. Doc. : LOCATION: Page. : 6 of 9 Of a recent date Representative for your company s present resources and engagements Relevant to typical contract scope of work for your company s business products and services You should include as much information on each reference as you find appropriate. However, factual minimalism is appreciated in professional contexts. PYRAMID E&C may choose to seek advice from your client s organization, and not necessarily limited to the contact person as advices by yourself. 2.1 References Reference.xx 1 Name of Project/Delivery 2 Name of Client 3 Contract/delivery started completed [year/month, from to] 4 Contract/delivery value [state currency] 5 Size of contract/delivery [in an available unit different from item 4 above, please state unit] 6 Name of Contractor [company within company group or third party] or sub-contractor responsible for contract/delivery 7 Scope of Work [brief description of trades involved, volume and/or man-hours. Also specify standards used and classification Society] 8 Overall project size, capacities etc. [in any available unit, please state in which] 9 Contact person in Client s organization including contact details] 10 Other relevant information

7 Project. Doc. : LOCATION: Page. : 7 of 9 SECTION 2 Part 1 - Quality Management 1.01 Is a documented Quality Management System implemented within your company? 1.02 If you answer yes in 1.01, provide the scope as per the certificate: 1.03 Is Health, Safety and Environment covered by your Quality Management System? 1.04 Is the Quality Management System certified to international standards: Fill in the following matrix and enclose copy of valid certificates. Certified to ISO 9001 Certified by Expires Certified to ISO Certified OHSAS Certified Do you have an independent Quality Manager with no other line responsibility 1.06 Do you have a documented Quality Policy signed by Top Management? 1.07 Do you perform planned and documented management reviews? 1.08 Do you perform planned internal audits and issue reports according to ISO 9001? 1.09 Do you record and follow-up audit findings in a documented and traceable manner? 1.10 Do you have a procedure for handling of nonconformities (NC)? 1.11 Do you have a procedure for handling corrective actions, i.e. identify and analyse root causes of a NC? 1.12 Are nonconformities and corrective actions recorded, followed up and closed out?

8 Project. Doc. : LOCATION: Page. : 8 of Do you record experience and perform experience transfer? 1.14 Do you perform improvement projects with defined scope, responsibilities, deliverables and deadlines? 1.15 Do you plan, perform and document contract reviews? 1.16 Do you plan and perform design reviews? 1.17 Do you have a documented procedure for change control? 1.18 Are changes documented, traceable and close-out documented? 1.19 Do you have a documented procedure for document control and filing? 1.20 Does a training program exist for all personnel? Part 2 Health, Safety and Environment (HSE) 2.01 Do you have a documented HSE Policy signed by Top Management? 2.02 Do you have a documented and implemented HSE Management System? 2.03 Do you record accidents, incidents and near misses and are you reporting monthly safety statistics? 2.05 Which year did you start recording the statistics on a regular basis?... [Fill in year] 2.06 Do you perform regular documented management review of accidents, incidents and near misses in order to make improvements? 2.07 Do you have a Risk Management Procedure and a corresponding Risk Register? 2.08 Has your company been prosecuted, subject to prohibition/improvement notices or the like by the Health and Safety Authorities in the past five years, or are there any pending?

9 Project. Doc. : LOCATION: Page. : 9 of 9 Part 3 Sub-contractors 3.01 Does your company have a system for approving sub-contractors with respect to HSE/Q? 3.02 Do you plan, perform and report audits on your sub-contractors? 3.03 Do you have a procedure, a plan and do you write reports for quality surveillance of subcontractors? SECTION 3 Checklist Verify if following information is enclosed: Certificate of incorporation Company brochures Organisation chart Financial reports for last three years Company group structure Complete yard/facility description incl. lay-out sketch, warehouse facilities etc. Total Manpower List of Machinery Quality System Certificate Contents in HSE Manual References DECLARATION I, the undersigned, hereby certify that to the best of my knowledge, the particulars given in this submission are true and correct. I authorise Pyramid E&C to make direct enquiries and references to any person, firm, public official or organisation named in this Form to verify information submitted herein or regarding the competence and general reputation of the firm. For [Name of the Company] Name (print): Title: Date: Sign: