Prequalification for Empanelment of Contractors for Supplying and Installation of Modular Furniture

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1 Prequalification for Empanelment of Contractors for Supplying and Installation of Modular Furniture IDBI Bank Ltd. proposes to carryout Modular Furniture Works for its new bank branches and offices, Renovation / Relocation of its Branches / Offices etc. at various centers in East I & NE Zone. The centers would be located in different states as under: SLNo. ZONE NAME OF STATE 1. West Bengal 2. EAST I & NE Bihar 3. North East (Assam & Other North East States ) The scope of work would involve supply and installation of modular furniture for various branches and offices of IDBI Bank Ltd. Bank would empanel contractors for the above states separately. Contractors are requested to furnish details regarding their Company, Organization Chart, Date of Incorporation, Experience etc as indicated in the application format given in the web site. The application forms can be downloaded from the IDBI website from Notices Tenders. The application formats duly completed in all respects giving the aforesaid information is required to be addressed to the officer as indicated below and should be enclosed in a sealed cover super scribing in the top left hand corner of the cover as "Application for Prequalification for Empanelment of Contractors for Supply & Installation of Modular Furniture for East I & NE Zone " and dropped in tender box kept for the purpose on or before February 23, 2015 by 3:00 pm. The sealed cover is to be addressed to Shri Avijit Das, Dy. General Manager (FIMD), IDBI Bank Ltd., IDBI House, 7 th Floor, FIMD, Shakespeare Sarani, Kolkata The sealed cover should necessarily dropped in the tender box only which is kept for the above purpose. 1

2 Bank reserves the right to reject any or all the applications without assigning any reasons and to restrict the list to any number deemed suitable by it, if too many applications are received satisfying the basic pre qualification criteria. Bank also has the right to reject all the applications and go in for readvertisement without assigning any reason. Kolkata, S/d 30/01/2015 Dy. General Manager (FIMD) 2

3 Terms and conditions of empanelment A. The centers, located in the different States of East I & NE Zone as under:- SLNo. ZONE NAME OF STATE 1. West Bengal 2. EAST I & NE Bihar 3. North East (Assam & Other North East States) Bank would empanel contractors for the above States separately. Separate tenders for supply & installation of Modular Furniture would be invited for each state. The works are proposed in different districts, where Branches / Offices, located in Rural / Semi- urban / Urban / Metro centers and only those contractors who are capable of carrying out works in any part of the state including remote areas at the agreed rates, only need to submit their application to that particular state. List of similar works in progress, List of Technical Personnel, Organization Chart, Financial Statements indicating Turnover, Net Profit, Bank Details etc. for the last three financial years and other miscellaneous information are required to be furnished in the prescribed formats as given in the Annexure. Contractors satisfying the pre-qualification criteria will be empanelled for the states of their choice. A contractor who is empanelled in East I & NE Zone will not be eligible for empanelment for any other Zone of the bank. Contractors may therefore decide and apply to this advertisement, subject to their meeting the criteria set forth here under: B. Qualification / Eligibility Criteria 1. The bidder should have their Regd. Office with proper infrastructure in the state of West Bengal / Bihar / North East (Assam & Other North East States). 2. The bidder should be a parent manufacturer should have factory having all in house facilities and machineries for its manufacturing. Location of factory with details of the machinery and QC equipment should be submitted. 3. The location of the bidder s factory / manufacturing facility should be within the states of West Bengal / Bihar / North East (Assam & Other North East States.) 3

4 4. The bidder should have minimum annual turnover of Rs lakhs during the three previous financial years ending March 31, 2014 (Copies of audited statements & Income Tax Returns to be enclosed as proof for the same). 5. The bidder should have executed successfully similar works during last 7 years ending March 31, 2014 which should be either of the following:- (a) Three similar completed works (at least one of them should be in Central Govt./Central Autonomous Bodies/ Central Public Sector Undertaking/ Financial Institutions/Banks) each costing not less than Rs.4.00 lakhs or (b)two similar completed works costing not less than Rs.5.00 lakhs or (c)one similar completed work costing not less than Rs.8.00 lakhs Similar work means "Supply & Installation of Modular Furniture for Banks, Financial Institutions, Govt. / Semi Govt. Organizations, Corporate / Office Establishments etc." 4. Parent Manufacturer should submit their copies of PAN, VAT & Service Tax, Excise, Registration, ESI, PF for staff, Quality Control Certifications etc. C. Time of completion The Modular furniture should be supplied installed at the respective site within 30 days from the date of issue of work order. Once Work order is issued, the vendor has to plan accordingly for supply considering the distance and time required for transportation. D. Method of award of work Tender would be invited, only from the pre-qualified contractors for each state separately. A Prequalified contractor who comes out successful in Tendering process will be entrusted the works as per terms of Tender. Award of further works would be considered after verifying the successful completion of the works awarded. 4

5 E. Submission of Prequalification Documents The application forms can be down loaded from the IDBI website from Tenders- Notices. The application formats duly completed in all respects with necessary attachments giving the aforesaid information is required to be addressed to the officer as indicated in Page 1 in respect of states of Choice, where the contractor desires to get empanelled, and should be enclosed in a sealed cover super scribing in the top left hand corner of the cover as "Application for Prequalification for Empanelment of contractors for Supply & Installation of Modular Furniture for East I & NE Zone" and dropped in tender box kept at East I & North East Zonal Office, Kolkata for the purpose on or before February 23, 2015 by 3:00 pm. F. Instructions to bidders 1. Each page of the application shall be signed by a person having necessary authority to do so. 2. If the space in the Performa is insufficient for furnishing full details, such information may be given in separate sheets. 3. Applicants are required to furnish information against each item of the application. In case certain item is not applicable, please write NA. Application containing incorrect and or inadequate information is liable to be rejected. 4. For any further clarification, the applicant may contact in the numbers as given below during office hours. Shri. Avijit Das (DGM, FIMD): / Shri. L. K. Prasad (AGM, FIMD): Any information furnished by the applicant is found to be incorrect at a later stage, the contractor is liable to be debarred from tendering / taking up any future work in the Bank. The Bank reserves the right to verify the particulars furnished by the applicant independently. The Bank also reserves the right to reject any application without assigning any reason and to restrict the list to any number deemed suitable by it, if too many applications are received satisfying the basic pre-qualification criteria. Bank also has the right to reject all the applications and go in for readvertisement without assigning any reason. ****** 5

6 Application for Empanelment of contractors for Supply & Installation of Modular Furniture in East I & NE Zone A. BASIC INFORMATION ABOUT THE FIRM 1 Name of the firm Address Telephone / Fax no. Name of Contact person Mobile No: of Contact person ID 2 Location of Branch Offices with details, if any 2 Preference of States where the firm likes to work in the Zone 3 Type of Organization (Proprietorships/ Partnership / Ltd. Co. etc.) (Copy of relevant document to be enclosed) 4 Date of incorporation / commencement of business 5 Experience as Parent manufacturer (In Years) (Copy of registration to be enclosed) 6 Details of Banks / Financial Institutions / Central Govt. / Central Autonomous Bodies/ Central Public Sector Undertaking for which your firm is empanelled. 7 PAN No. 8 Sales tax Registration No. 9 VAT / Works contract Tax No: 10 Service Tax Registration No. 11 Name of your Bankers with full Address & Details of A/c maintained 12 Organization Chart of the company including names & contact details of directors / key personnel 6

7 B. FINANCIAL POSITION & MICELLANEOUS INFORMATION 1 Annual Turnover (In Lakhs) (In Lakhs) (In Lakhs) (In Lakhs) 2 Net Profit 3 Copy of Audited Financial Statements for past 3 financial YES / NO years (Enclosed) 4 Copy of Income Tax returns for the past 3 financial years (Enclosed) YES / NO 5 Credit Facilities from the Bank a. Cash Credit b. Overdraft Limit c. Guarantee d. Others 6 Copy of Facility Sanction Letter / Letters from the Bank (Enclosed) YES / NO 7 Have you ever been disqualified / levied penalties in any work YES / NO contract in the past 8 If YES give details 9 Details of Civil Suits / Litigations aroused during execution of the contracts in the last 5 years ( If any give details) 10 Name & contact Nos. of the two persons / organizations, preferably Banks / Govt. Organization for whom you have carried out works, who may be directly contracted by the Bank to gather information as about the ability competence and capacity of your firm. 7

8 ANNEXURE - I Sl. No Major Modular Furniture Works executed (Copies of the completion certificate to be enclosed) A. List of important works executed by the Agency during last Seven years as indicated in Terms and conditions of empanelment. (Separate Sheet can also be enclosed if required) Name of the Employer / Owner & Location. Also indicate whether Govt. or Semi- Govt., or Private body with full Postal Address. Nature of work involved in the contract, Residential, Commercial premises, Banks, Hotels etc. Name of Architect / PMC and their contact number. Work Order date & Contract Amount (Rs.) Stipulated Date of completion Date of Completion Actual date of completion If the work was delayed beyond stipulated date of completion, give reason for the delay Whether work was left incomplete or contract was terminated from either side? Give Details Any other relevant information

9 B. List of important works in hand / in progress as indicated in Terms and conditions of empanelment. Sl. No Name of the Employer / Owner & Location Nature of work involved in the contract, Residential, Commercial premises, Banks, Hotels etc. Name of Architect / PMC and their contact number. Work Order date & Contract Amount (Rs.) Stipulated Date of Completion If the work was delayed beyond stipulated date of completion, give reason for the delay Present stage of work Any other relevant information

10 C. List of Technical personnel in your establishment giving details about their technical qualification and experience Sr No. 1 Name Age Qualifications Project Experience Nature of works handled Name of the project Handled Date from which employed in your Organization Indicate special experience in Advance Management Techniques like CPM / PERT and the projects in which such techniques were employed Indicate other points if any, to show your technical and managerial competency to indicate any important point in your favour. 10

11 From Date: To The Dy. General Manager, Facilities & Infrastructure Mgmt. Dept, IDBI Bank Ltd., IDBI House, 7 th Floor, 44, Shakespeare Sarani, Kolkata Dear Sir/Madam, Application for empanelment of Contractors for Supply & Installation of Modular Furniture In East I & NE Zone We do hereby declare that the information furnished by us in the duly completed application form and Annexure thereto are correct to the best of our knowledge and belief. Yours faithfully, Signature: Name: Designation: 11

12 CHECKLIST OF DOCUMENTS TO BE SUBMITTED 1. Duly Filled and signed Application form. 2. Copy of Partnership Deed / Registration certificate with Registrar of Companies (If applicable) 3. Copy of Pan Card 4. Copy of Sales Tax registration 5. Copy of VAT / Work Contract Tax Registration 6. Copy of Service Tax Registration 7. Copy of Excise Duty Registration. 8. Copies of documentary proof for ESI Registration & PF for Employees 9. Copies of Audited Financial Statements for the Past 3 financial years. 10. Copies of Income Tax returns submitted for the past 3 financial years. 11. Copies of Credit Facilities Sanction Letters from Bank. 12. Organization Chart of company including names & contact details of directors/key personnel. 13. Copies of Work Orders & Completion certificates in support of the details given in Annexure I ( Supporting documents for Pre-qualification) 14. Sample photographs of Projects Completed by your firm (Min.3 Nos) 15. Detailed list of machineries available and photographs of those machineries. ****** 12

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