PROVISION FOR PLUMBING SERVICES (MAINTENANCE OR NEW) IN THE EASTERN CAPE OPERATING UNIT

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1 INVITATION TO TENDER Group technology & Commercial Volume 1: INVITATION TO TENDER ENGINEERING AND CONSTRUCTION SHORT INVITATION TO TENDER FOR A PROPOSED BETWEEN: ESKOM HOLDINGS SOC LTD AND THE OR FOR (the works): CONTENTS: PROVISION FOR PLUMBING SERVICES (MAINTENANCE OR NEW) IN THE EASTERN CAPE OPERATING UNIT T1.1: LETTER OF INVITATION T1.2: TENDER DATA T 1.3: ESKOM S STANDARD CONDITIONS OF TENDER T 1.4: PPP-FA TENDER No: ENT 5463 Deadline for tender submission: 10h00 hours on 10 February 2015 (South African Standard Time) Return this cover sheet with tender

2 Eskom Holdings SOC Ltd Eastern Cape Operating Unit Sunilaws Office Park Crn Bonza Bay Road & Quenera Drive Beacon Bay Private Bag X1 Beacon Bay East London 5205 Call Centre Number Eskom.web.site: Date: 16 January 2015 Ref: ENT 5463 Enquiries: Nosipiwo Timoti T1.1 LETTER OF INVITATION Eskom Holdings Limited ( Eskom ) invites you to submit a tender to provide the works as stated on the cover sheet. The list of documents provided for the purpose of the tender is attached to this Invitation to Tender. The scope of work is provided in the Works Information [Volume 3, Part 3]. The terms and conditions of the proposed contract are identified in the Agreements and Contract Data [Volume 3, Part 1]. Preference Points Claim Form in terms of the preferential procurement regulation 2011, specifies the actions to be taken during the process of tendering. The tender documents are supplied to you Free of Charge basis Eskom has delegated the responsibility for this tender to the Eskom Representative whose name and contact details are stated in the Tender Data. Your submission of a tender in response to this Invitation to Tender will be deemed as acceptance of Eskom s conditions as per the Preference Points Claim Form in terms of the preferential procurement regulation. You are required to complete the attached Acknowledgement Form and return by facsimile as indicated on the form within 5 (five) days of receiving this Invitation to Tender. If you do not intend submitting a tender, kindly return all the enclosed documentation together with the Acknowledgement Form, stating your reasons for not wishing to participate. We look forward to receiving and evaluating your tender. Yours faithfully, Nosipiwo Timoti [Signed by the official authorised to invite tenders on behalf of Eskom Holdings Limited] Page 2 of 15 2

3 ACKNOWLEDGEMENT FORM TO: THE ESKOM Representative FROM Attention Nosipiwo Timoti Fax No Sender Fax No. INVITATION TO TENDER NO. ENT 5463 ACKNOWLEDGEMENT: RECEIPT OF INVITATION TO TENDER FOR THE PROVISION OF PLUMBING SERVICES (MAINTENANCE OR NEW) IN THE EASTERN CAPE OPERATING UNIT (THE WORKS) We are in receipt of the Invitation to Tender from Eskom Holdings Limited dated 16 January We confirm that the documentation received by us is: (delete / complete as applicable) Either: Correct as stated in the attached list of Contents, and that each document is complete. [tick box if documentation complete] Or: Incorrect or incomplete for the following reasons: Please select either statement 1 or 2 below and delete the other: 1. We have noted the deadline for tender submission (given in the Tender Data) and will be submitting our tender before the closing date as instructed. 2. We do not intend to submit a tender for this work, and return all of the attached documentation herewith. Our reason for not wishing to submit a tender is as follows: Yours faithfully for the tenderer Page 3 of 15 3

4 T1.2 TENDER DATA 1 General Tender Information The Eskom Representative is Name Nosipiwo Timoti Address Eskom SOC Limted, Sunilaws Office Park, Beacon Bay Tel No Fax No E mail A tenderer is a person, sole proprietorship, partnership, close corporation, joint venture or company eligible to submit a tender in accordance with the following conditions: a CIDB contractor grading of 1 SO or higher registered with the CIDB in (Plumbing Works) SO class of construction works. If a Joint Venture, every member must be registered and the lead partner must have a grading designation in the (Electrical Engineering Works) EP class of construction work. The combined contractor grading designation calculated in accordance with the CIDB Regulations is equal to or higher than a grading designation determined in accordance with the sum tendered for a 6EP PE class of construction works. Registered (country) Republic of South Africa 2 Tenderer's obligations The tender documents consists of the following: The Invitation to Tender Returnable documents NEC Contract & Conditions as per the Contract Data, Pricing Data, Works Information and Site Information Final Design Documentation & Bill of Quantities Addenda & Minutes of the tender clarification meeting issued by Eskom Holdings Limited A tender clarification meeting has been arranged for tenderers as follows: Commence at East London On 03 February 2015 The venue is Conference Room Dist ELN Gazebo Boardroom. The meeting arrangements are It is not compulsory for tenderers to be represented at this meeting. Page 4 of 15 4

5 Tenderers shall confirm their intention to attend by no later than 28 January 2015 (16h00) by notification to: Name Nosipiwo Timoti Fax No stating the name, position and contact details of each proposed attendee. The closing time for clarification of queries is 4(four) days before the deadline for tender submission. The NEC3 Engineering & Construction Short Contract conditions, available separately, are stated in the Contract Data. Alternative tender(s) may be based only on the following criteria and subject to acceptance by Eskom Holdings Limited. Not Applicable The tender may be submitted for the whole of the works only. The tender shall be submitted the tender as follows: (A) NEC contract part 1 to 4 (Data & Pricing Data) : Original plus 1 copy (B) Technical Submission : Original plus 1 copy (C) Quality Control Submission : Original plus 1 copy (D) Financials Submission : Original plus 1 copy (E) SHEQ Plan submission : Original plus 1 copy The Invitation to Tender number is ENT 5463 The tender shall be addressed to Eskom as follows: Ground Floor Leadwood House Cedar Square Bonza Bay Road Beacon Bay 5201 Attention : Nosipiwo Timoti The place for delivery of the tender is the Eskom Tender Box located at : Ground Floor Leadwood House Cedar Square Bonza Bay Road Beacon Bay 5201 GPS Co-ordinates: 32 57'27.02"S 27 56'3.68"E Page 5 of 15 5

6 or the designated Fax Number ( ) N/A The deadline for tender submission is 10h00 hours on 10 February 2015 (South African Standard Time). The validity period is 3 months 3 Eskom's undertakings The tenders will be opened at 10h15 on 10 February 2015 at the following location Ground Floor Leadwood House Cedar Square Bonza Bay Road Beacon Bay 5201 The Eskom Representative will determine the evaluated tender price by adjusting the total of the Prices (if any) as follows: Making the specified correction for arithmetical errors. Excluding contingencies in any bill of quantities or activity schedule. Making an adjustment based on the application of the quantitative information entered by tenderers in the Contract Data provided by the Contractor to provisional amounts assessed by Eskom s Representative. A model tender assessment schedule suitable for use with Options A and B of the NEC Engineering and Construction Short Contract may be included in the tender returnables for this purpose. Making an appropriate adjustment for any other acceptable variations, deviations, or alternative tenders submitted. Making a comparison of the Nett Present Value of each adjusted tender based on the tendered programme (if provided) and prices, on the estimated effect of Price Adjustment Factors and rate of exchange fluctuations (if applicable) and on other evaluation parameters relating to uncertainty and risk. The number of copies of signed contract documents to be supplied by Eskom are: For the NEC Engineering and Construction Short Contract: One copy 4 Additional conditions of tender The additional conditions of tender are: Not applicable Page 6 of 15 6

7 A standard Tender Evaluation Process will be followed based on the following PPPFA requirement, i.e.: Stage 1 Functionality (Engineering, SHE and Quality) Stage 2-90% Price - 10% BBBEE A four (4) step evaluation will be conducted: 1. Commercial 2. Functionality 3. Financial 4. Price and preference STAGE 1 STEP 1 COMMERCIAL: Copy of Valid Tax Clearance Certificate or letter from SARS confirming the status of application CIDB Registration Suppliers declaration of Interest (Included) Letter of Good Standing Share Holders, copy of their ID s and their shareholding percentage Declaration Regarding Fair Bidding Practices (Included) Contract Data Part 2: Data Provided by Employer Priced Bill of Quantities Business Registration Document B-BBEE Verification Certificate Completed Preference Points Claim Form (Included) Threshold of a 100% compliance to be achieved Page 7 of 15 7

8 STEP 2 FUNCTIONALITY (Please see Functionality Score Card): Elements of Functionality Weighting/Points Technical 40 SHE 30 Quality 30 Total 100 Tenderers who do not meet the technical requirements will not be evaluated further The minimum threshold for Functionality for this tender is 60% The criteria and weights will be as follows: TECHNICAL: The weight for the technical review will be 40% and will be based on: SHE: Trade Test CIDB Registration (SO Class of Works) Previous Experience Human Resources (CV for 16.1, Plumber) The weight for the quality review will be 30% and will be based on: Returnable as per the Health and Safety Plan QUALITY: Contractors will be required to submit the quality returnables as set out in Appendix 1 in order to be evaluated. Completed and signed form A&B is required before contract award whereas section a-e will form part of development objective criteria during contract execution phase. The all or nothing approach will be applicable but the Contractor will have an opportunity to submit Quality documents if they meet the minimum score for technical. No Contractor will be allowed to sign a contract if form A & B is not completed. Resource to be used sourced from within the EC- Commitment confirmation 90% of staff to be sourced local to site/eastern Cape STEP 3 Page 8 of 15 8

9 FINANCIAL ANALYSIS: STAGE 2 All tenderers should submit financial statements and bank ratings for Financial for the purposes of establishing the tenderers financial viability and ability to meet all of its contractual obligations for the duration of the contract. STEP 4 PRICE AND PREFERENCE ANALYSIS (STAGE 2) In terms of the Preferential Procurement Policy Framework Act (PPPFA) the 90/10 scoring system will be applicable to this tender (1) PRICE EVALUATION (90) The price points out of 90 will be allocated to the Price Tendered or evaluated price. Adjudication Criteria Points Price Evaluation Pt P min Ps = 90 1 P min 90 Where: Ps = Points scored for price of Bid under consideration Pt = Rand value of Bid under consideration Pmin = Rand value of lowest acceptable Bid The points scored for price will be added to the points scored for B-BBEE status level of contribution to obtain the tenderers total points scored out of a 100. (2) BBBEE EVALUATION (10) Tenderers will be required to submit original and valid B-BBEE Status Level Verification Certificates or certified copies thereof together with their bids to substantiate the B-BBEE claims. Tenderers who do not submit B-BBEE Status Level Verification Certificates or non-compliant contributors to B-BBEE will not qualify for preference points for B-BBEE however will not be disqualified from the tender process. Such a tenderer will score points out of 90 for price and 0 points out of 10 for B-BBEE. 9 Page 9 of 15

10 Points awarded to a tenderer for attaining the B-BBEE Status Level of contribution in accordance with the table below: B-BBEE Number of Points (90/10 system) Non-compliant contributor 0 Page 10 of 15 10

11 Volume 2: INVITATION TO TENDER ENGINEERING AND CONSTRUCTION SHORT The tenderer must complete and return the following returnable documents: No Returnable Document / Schedule Tenderer s Tick Box A COMMERCIAL SUBMISSION - (ORIGINAL + 2 COPIES) 1 Cover Sheet (Page 1) Mandatory 2 Acknowledgement Form Mandatory 3 Declaration Regarding Fair Bidding Practices Mandatory 4 Supplier s Declaration of Interest Mandatory 5 Contract Data Part 2: Data provided by the Contractor NEC3 Part C1.2 (Pages18-19) Mandatory 6 Copy of Company Registration Documents Mandatory 7 Copy of a valid SARS Tax Clearance Certificate 8 A copy of valid COID Registration Certificate or Letter of Good Standing Mandatory 9 A copy of a valid B-BBEE Verification Certificate from an accredited Verification Agency Mandatory 10 A copy of Certificate of Compliance with the Employment Equity Act Mandatory 11 Contractors Liability Insurance policy information as per NEC3 12 Completed Preference Points Claim Form Mandatory B TECHNICAL SUBMISSION (ONE ORIGINAL) Page 11 of 15 11

12 1 List of Plant/Equipment and Human resources with a schedule of rates for THIS PROJECT. Mandatory 2 List of previous projects (Plumbing related) Mandatory 3 CV of Project Manager/ Contracts Manager and the Plumber. Mandatory 4 Authorisation of responsible person Mandatory C QUALITY SUBMISSION 1 QM-58 Quality Requirements Specification - completed Mandatory D FINANCIAL SUBMISSION 1 Copy of the last two years audited financial statements. E SHEQ SUBMISSION 1 SHEQ Plan 2 Proof of attendance of the Environmental Law Course Page 12 of 15 12

13 Declaration of Fair Bidding Practices Returnable schedule Collusive tendering is prohibited by law. In recognition of the aforementioned principle, we hereby declare that this is a bona fide offer, intending to be competitive, and that we have not engaged in price-fixing with any other tenderer or person, or in any way colluded with any other tenderer or person in connection with this enquiry. DECLARATION: I, the undersigned [insert full name of signatory], duly authorised to complete this tender in my capacity as [insert capacity, i.e., member, director, partner, etc] on behalf of the tenderer [insert full name of the business entity] certify that, to the best of my knowledge, the information furnished herein is true and correct. I accept that Eskom reserves its right to act against the tenderer or me personally in terms hereof, should this declaration prove to be false. Page 13 of 15 13

14 Evaluation Score Card Description A Commercial Submission 100% score required in this section (Gatekeeper) Tender returnables Direct Fee percentage (will form part of the tender cost comparison evaluation evaluation) Weighting B Technical Submission need at least 60% score in this section 40 Authorisation as a Responsible Person to provide direct supervision. 5 Yes = 5 points No = 0 points Previous experience in Plumbing projects 15 0 projects = 0 points 1 3 project = 6 points 3 5 projects = 9 points 6 projects = 12 points > 6 projects = 15 points Human Resources ( CV's for 16.1, 16.2 and Plumber) 10 0 projects = 0 points 1 3 project = 3 points 3 5 projects = 5 points 6 projects = 8 points > 6 projects = 10 points Plant and equipment (Proof of ownership or rental) 10 Owns 100% of plant and equipment required = 5 points Owns 100% 50% = 3 points Owns < 50% = 2 point C Quality Submission need at least 60% score in this section 30 Completed QM58 Forms & requirements 30 D Finance 100% score required in this section (Gatekeeper) Audited Financial Statements for two years and Letter from bank indicating bank rating E - Safety need at least 60% score in this section 30 Health and Safety Plan (SHEQ Plan including Fire Fighting Certificate, First Aid Level 2 Certificate, and HV Regulations (Modules1-10), HIRA certificate and formats proposed) Page 14 of 15 14

15 Volume 3: ENGINEERING AND CONSTRUCTION SHORT 1. AGREEMENTS AND DATA 1.1 Contract Data Part 1: Data provided by the Employer 1.2 Adjudicator s contract (if required with contract establishment) 2. PRICING DATA 2.1 Pricing instructions 3 EMPLOYER'S WORKS INFORMATION 3.1 See list of contents within the document itself 4 SITE INFORMATION 4.1 List documents as applicable Page 15 of 15 15

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