Selecting the Right ediscovery Solution for Your Company

Transcription

1 Selecting the Right ediscovery Solution for Your Company Speakers: George Socha, Co-founder, Apersee, EDRM Johannes Scholtes, Chief Strategy Officer, ZyLAB Moderated by Mary Mack, Enterprise Technology Counsel, ZyLAB

2 ACEDS Membership Benefits Training, Resources and Networking for the E-Discovery Community Exclusive News and Analysis Weekly Web Seminars Podcasts On-Demand Training Networking Resources Jobs Board & Career Center bits + bytes Newsletter CEDS Certification And Much More! ACEDS provides an excellent, much needed forum to train, network and stay current on critical information. Kimarie Stratos, General Counsel, Memorial Health Systems, Ft. Lauderdale Join Today! aceds.org/join or Call ACEDS Member Services

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4 Today s Speakers George Socha Co-founder, Apersee, EDRM Johannes Scholtes Chief Strategy Officer, ZyLAB Mary Mack Enterprise Technology Counsel, ZyLAB

5 Agenda Why Why select an ediscovery solution for your company When Choosing the right moment How How to eat an elephant

6 Why Select an ediscovery Solution for Your Company? Better ediscovery Improved Risk Mitigation More Effective Cost Management Better Information Governance

7 Why Select an ediscovery Solution for Your Company? Better ediscovery Decreased legal risk and increased litigation readiness Reduced legal fees for outside vendors Fast responds to regulatory investigations & ediscovery requests Lower cost of future ediscovery and investigations Improved Risk Mitigation More Effective Cost Management Better Information Governance

8 Why Select an ediscovery Solution for Your Company? Better ediscovery Improved Risk Mitigation Know where your data is, who is doing what with it Better control access to sensitive information Treat data more consistently More Effective Cost Management Better Information Governance

9 Why Select an ediscovery Solution for Your Company? Better ediscovery Improved Risk Mitigation More Effective Cost Management Monitor, manage & regulate costs Predict costs Reduce business-interruption costs Better Information Governance

10 Why Select an ediscovery Solution for Your Company? Better ediscovery Improved Risk Mitigation More Effective Cost Management Better Information Governance Know where your data is, who is doing what with it Keep data in your information governance ecosphere Return data to your information governance ecosphere

11 When Choosing the Right Moment Reacting ediscovery Regulatory enquiries Subject access requests Internal investigations Acting Data center consolidation Server consolidation 365 migration Retiring archive

12 How - Combining Departments and budgets SharePoint Archives Repositories and Types of Enterprise Data Other Network Folders Servers The Cloud Repositories Electronic files Digitized Paper VM and IM Multimedia Regulatory Enquiries Harassment, Wrongful Termination FRCP: Civil and Criminal Lawsuits IP Theft, PII or PHI Leakage Fraud, Bribery, Procedural Non- Compliance Various Public Requests Congressional & Parliamentary Enquiries Regulatory & Law Enforcement Investigations Compliance Legal HR Legal Internal Security Auditors FOIA/Public Records Office Inspector General (OIG) Law Enforcement AGO & Regulators Enterprises Only All Organizations Government Only 12

13 Traditional On Premise ediscovery

14 Traditional On Premise ediscovery On Premise

15 Traditional On Premise ediscovery External (3d) Party On Premise

16 Moving to the Cloud External (3d) Party On Premise

17 Staying in the Cloud External (3d) Party On Premise

18 Collecting from the Cloud External (3d) Party On Premise

19 Collecting from and to the Cloud External (3d) Party On Premise

20 How Involve Multiple Disciplines Audit Business management Electronic discovery & disclosure Finance Human resources Information security Information technology & infrastructure Legal & compliance Privacy Risk management RIM

21 How Build a Business Case Find an internal champion Get support from top management Identify & quantify benefits to company Risk to be avoided Value to be obtained Demonstrate return on investment Offer case studies

22 How Demonstrating ROI Key ROI Points + Primary business objectives Most obvious savings Lowest hanging fruit - Greatest risk Greatest pain, expense Sample ROI Problems Unable to comply with data retention/destruction policies Repeatedly search for same information in response to discovery requests Do not know what outsiders have sensitive data, where they have it Rarely actually archive data with end-of-life-cycle approach to archiving

23 ROI of ediscovery

24 ROI Examples

25 ROI Examples

26 ROI Examples

27 ROI Examples

28 How Selecting the Right Tools Focus on the basics Where are you today? Where do you want to be tomorrow? Remember the triangle and the order Technology first, people second, processes third Find out what others do Use pilot projects Make your mistakes on a small scale, not a grand one Be agile Short, quick cycles; many iterations; frequent assessments & recalibrations

29 Machine Translation to Identify Interesting Communication in other Languages

30 Audio Search for Legal Review 1. No need to transcribe audio recordings. 2. Search through hundreds of hours of recordings within seconds. 3. Immediately identify relevant recordings. 4. Tag as responsive.

31 The Problem with Search Search is no longer the solution to analyze large data sets: There is just too much information. Often we do not know where to search for (or where to start searching). Every query (even the best ones) results in many thousands of hits that need to be reviewed. There is no one relevance ranking scheme that works for all different types of searches. Spelling variations, typo s, transliteration variations and use of different languages requires flexible search techniques that can deal with these variations. 31

32 Text-Mining: structuring the unstructured

33 Legal Review

34 Automatic Identification and Redaction of Privacy Sensitive Data

35 All Automatic Processes needs Manual Verification by Lawyers for Defensibility 35

36 Questions and thank you More reading: to

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