2015 ICPC Service & Commodity Planning Meeting

Transcription

1 2015 ICPC Service & Commodity Planning Meeting Wednesday, January 28, 2015 from 9:00 a.m. to 11:00 a.m. Franklin County Dog Shelter & Adoption Center

2 Welcome and Introductions Background & Purpose Objective 1: Information distribution Objective 2: Discussion: Potential 2015 Topics & Hosts Objective 3: Schedule Summit planning meeting and Summit dates Agenda

3 Welcome & Introductions

4 The purpose of the ICPC committee is to reduce costs of goods and services by providing public entities with costcutting opportunities. By agreeing on competitive specifications, contract terms and conditions for items of common usage, participants can combine their requirements for a single request for competitive sealed bids, requests for proposal, competitive or sole source negotiations. In addition, multiple member usage of individual member's agreements shall be promoted as deemed appropriate. Background & Purpose

5 2015 Committee list 10 Easy Steps for facilitating an ICPC Summit Review of ICPC Summit Topics 2014 Survey Comments Information Distribution

6 1 ALBAUGH, DARRIN COLUMBUS STATE COMMUNITY COLLEGE ANTHONY, DIANA CITY OF CLEVELAND ATKINS, GRETCHEN OHIO DEPT. OF ADM. SERVICES, STATE PURCHASING ATKINSON, JENNIFER CITY OF COLUMBUS BRYAN, DEBORAH OHIO DEPT. OF PUBLIC SAFETY BUCHER, CRAIG A. CITY OF COLUMBUS (PRESENTER) CARNEY, DENNIS COLUMBUS PUBLIC SCHOOLS CHANDLER, OLLIE OHIO DEPT OF REHAB & CORRECTIONS CHECKI, DONNA CUYAHOGA COUNTY PUBLIC LIBRARY 10 CHILDRESS, ALAN B. OHIO DEPT. OF ADM. SERVICES, STATE PURCHASING COLEMAN, DANNY CITY OF COLUMBUS COLLINS, CYNTHIA COLUMBUS REGIONAL AIRPORT AUTHORITY COOK, CANDY VILLAGE OF NEW ALBANY COTTRELL, SHARON GREATER CLEVELAND RTA ENSIGN, ASHLEY GREATER CLEVELAND RTA EVANGELISTA, MARK LAKE COUNTY METROPARKS FARMER, BRADLEY A COLUMBUS STATE COMMUNITY COLLEGE bfarmer@cscc.edu 18 FOUTS, SEAN CITY OF COLUMBUS ssfouts@columbus.gov 19 GILL, SHANE COLUMBUS REGIONAL AIRPORT AUTHORITY SGill@ColumbusAirports.com 20 GREY, SKIP OHIO DEPT. OF ADM. SERVICES, STATE PURCHASING skip.grey@das.ohio.gov 21 GRUBE, JAMIE METROPOLITAN EDUCATIONAL COUNCIL jgrube@mail.mecdc.org 22 JOHNSON, BARBARA R. OHIO DEPT. OF REHAB & CORRECTIONS barbara.r.johnson@odrc.state.oh.us 23 KELLY, KEVIN OHIO DEPT. OF PUBLIC SAFETY <KKelly@dps.ohio.gov> 24 KIRWIN, WILLIAM J. COLUMBUS REGIONAL AIRPORT AUTHORITY WKIRWIN@ColumbusAirports.com 25 KUESPERT, KARL FRANKLIN COUNTY khkuespe@franklincountyohio.gov 26 LACHAPELLE, COLLEEN CITY OF TOLEDO Colleen.LaChapelle@Toledo.Oh.gov 27 LATER, MARK OHIO BUREAU OF WORKERS COMPENSATION Mark.L.1@bwc.state.oh.us 28 LAULE, JONATHAN GREATER CLEVELAND RTA JLAULE@gcrta.org 29 LESTER, LARRY CITY OF HILLIARD llester@hilliardohio.gov 2015 Committee list

7 30 LOCKER, APRIL CUYAHOGA COUNTY PUBLIC LIBRARY LOUGHLIN, CARA CUYAHOGA COUNTY PUBLIC LIBRARY MAKONNEN, MICHAEL OHIO DEPT. OF ADM. SERVICES MCCARTNEY, CATHY OHIO DEPT. OF HEALTH MCNABB, MARK (KELLY) OHIO DEPT OF WORKERS COMPENSATION MESSINEO, GAIL CITY OF COLUMBUS MURGATROYD, JUSTIN COLUMBUS REGIONAL AIRPORT AUTHORITY MURRAY, VALEREAN FRANKLIN COUNTY CHILDREN SERVICES NEAL, SHAVONNA DAS, COOPERATIVE PURCHASING PROGRAM PATTERSON, TOM CITY OF WESTERVILLE PODNAR, BARBARA THE CITY OF UPPER ARLINGTON PRICE, AUSTIN OHIO DEPARTMENT OF TRANSPORTATION QUINN, ROBERT THE OHIO STATE UNIVERSITY REARDON, DARLA FRANKLIN COUNTY PUBLIC FACILITIES MANAGEMENT REED, CHRIS METROPOLITAN EDUCATIONAL COUNCIL ROBERTS, MARIA OHIO DEPT. OF ADM. SERVICES ROMINE, JACKIE OHIO DEPT OF WORKERS COMPENSATION ROSOL, CHARLIE CLEVELAND METROPARKS SEIDLE, CLYDE R. "BUTCH" CITY OF HILLIARD 49 SLAUGHTER, ROBLYN CITY OF COLUMBUS STEPHENSON, JEAN DAS, STATE PURCHASING STITT, BENJAMIN COLUMBUS REGIONAL AIRPORT AUTHORITY STONER, RICK OHIO DEPT. OF WORKERS COMPENSATION STOWE, JAY COLUMBUS REGIONAL AIRPORT AUTHORITY 54 STROMAN, RHONDA DECAMBRE CUYAHOGA METROPOLITAN HOUSING AUTHORITY WAGNER, TERESA FRANKLIN COUNTY CHILDREN SERVICES WALLS, SHARON BINTA OHIO DEPT. OF ADM. SERVICES WHALEN, KELLI OHIO DEPT. OF PUBLIC SAFETY WILSON, MELISSA MONTGOMERY COUNTY 59 WILSON, ROBIN OHIO DEPT. OF HEALTH YOUNT, BEVERLY M. CITY OF PIQUA AND SWOP4G Committee List

8 1 ALFMAN, JEN METROPOLITAN EDUCATIONAL COUNCIL BECKER, SHAWN GREATER CLEVELAND RTA BLANKENSHIP, GAYLE DAS, STATE PURCHASING BULLIS, JOE CITY OF DELAWARE; PUBLIC WORKS SUPERINTENDENT CLIFTON, TRACY MID-OHIO REGIONAL PLANNING COMMISSION DANGELO, MELINDA GREATER CLEVELAND RTA DOLAN, ROBERT CUYAHOGA COUNTY PUBLIC LIBRARY 8 RICKERSON, BONNY COTA Committee List

9 1. Attend ICPC planning meeting. 2. Seek name(s)/contact information from ICPC committee representatives of key buyers responsible for particular commodity/service contracts of interest. 3. Seek assistance from ICPC committee representatives to make initial contact with their buyers and to confirm management approval of their participation as a Summit presenter. 4. Follow up with ICPC committee representative as to the status of their initial contact with the designated buyer(s). 5. Contact (telephone) panelists with general information about the Summit and review what is being asked of them to prepare: 1. Powerpoint Presentation 2. Copies of contracts/handout materials 3. Internet website navigation to online contract(s) 10 Easy Steps for facilitating an ICPC Summit

10 6. Invitation to Presenters (in.pdf) confirming in writing what is being asked of them and identifying confirmed panelist participation. See attached example. 7. Prepare Invitation and Agenda (in.pdf) and to ICPC Committee Chairperson for final approval. See today s example. 8. Forward approved Invitation and Agenda to CO-OPP Public Relations Committee Chairperson for distribution via the CO-OPP Chapter Manager website to the general membership. 9. Request RSVP from members either through Chapter Manager or directly to ICPC Chairperson (preferred process to be determined) parking passes to presenters and members that have RSVP d their attendance. 11. At the Summit event, the facilitator shall greet presenters and members, introduce the presenters, and support the ICPC Chairperson to keep the meeting on track and on schedule. 10 Easy Steps for facilitating an ICPC Summit (cont)

11 Why?

12 2011 ICPC Summit Topics

13 2011 ICPC Summit Topics

14 2013 ICPC Summit Topics

15 2014 ICPC Summit Topics

16 2014 ICPC Summit Topics

17 Survey Comments

18 Survey Comments

19 Improve 2015 Summits

20 2015 Summit Recommendations

21 1. Attend ICPC planning meeting. 2. Seek name(s)/contact information from ICPC committee representatives of key buyers responsible for particular commodity/service contracts of interest. 3. Seek assistance from ICPC committee representatives to make initial contact with their buyers and to confirm management approval of their participation as a Summit presenter. 4. Follow up with ICPC committee representative as to the status of their initial contact with the designated buyer(s). 5. Contact (telephone) panelists with general information about the Summit and review what is being asked of them to prepare: 1. Powerpoint Presentation 2. Copies of contracts/handout materials 3. Internet website navigation to online contract(s) 10 Easy Steps for facilitating an ICPC Summit

22 6. Invitation to Presenters (in.pdf) confirming in writing what is being asked of them and identifying confirmed panelist participation. See attached example. 7. Prepare Invitation and Agenda (in.pdf) and to ICPC Committee Chairperson for final approval. See today s example. 8. Forward approved Invitation and Agenda to CO-OPP Public Relations Committee Chairperson for distribution via the CO-OPP Chapter Manager website to the general membership. 9. Request RSVP from members either through Chapter Manager or directly to ICPC Chairperson (preferred process to be determined) parking passes to presenters and members that have RSVP d their attendance. 11. At the Summit event, the facilitator shall greet presenters and members, introduce the presenters, and support the ICPC Chairperson to keep the meeting on track and on schedule. 10 Easy Steps for facilitating an ICPC Summit (cont)

23 Why?

24 Schedule Summit planning meeting & Summit dates

25 ? Thank you for support & contributions