Division of Academic Affairs Colleges - overseen by Deans (SIS-UCM) Majors reporting directly to the colleges (SIS-UMP)

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Todd Gilmore
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1 The History of the Organizational Structure within the Division of the Senior Vice President for Academic Affairs and Provost as it relates to the Student Information System This document outlines the history of the organizational structure of the Division of the Senior Vice President for Academic Affairs and Provost (SVPAAP) as it relates to the Student Information System (SIS) and the coding structure used within that application. While there perhaps is a correlation between existing UM unit structures, like the Financial Records System (FRS) or the UM Unit Organizational structure, this document is not intended to outline those relationships Background: What is now called the Division of the Senior Vice President for Academic Affairs and Provost (SVPAAP) has gone through three major reorganizations since the 1960 s. Initially, there were -level entities that were overseen by deans who reported directly to the Provost. In 1972, these colleges were called divisions and continued to report to the Provost. In 1986, the divisions were changed back to being called colleges. The overriding principal is that regardless of what the units overseen by the Deans were called, the Deans have always reported directly to the Provost. The following describes the three structures. Structure I (Prior to 1972) Prior to 1972 the organization of the Academic Affairs division was a simple college structure. The colleges, overseen by deans, reported directly to the Provost. These colleges had undergraduate majors and graduate programs aligned under them. Examples include: the of Arts & Science (01); the of Business & Public Administration (02); the of Agriculture (00). Division of Academic Affairs s - overseen by Deans (SIS-UCM) Majors reporting directly to the colleges (SIS-UMP) Structure II ( ) In March of 1972 the division of Academic Affairs headed by the Provost was reorganized into a division/college structure, with the divisions headed by deans, reporting directly to the Provost. The divisions and the colleges had undergraduate majors and graduate programs aligned under each. A few examples of this new structure include: the Division of Arts & Humanities (53); the Division of Human and Community Resources (54); the Division of Undergraduate Studies (55) with the of General Studies (20) reporting to division 55 ; the Division of Behavioral and Social Sciences(52). All of the divisional codes were in the 50 series. Division of Academic Affairs Divisions overseen by Deans (code 50 series) (SIS-UCM) Majors reporting directly to the divisional level (SIS-UMP) s reporting directly to the divisional level (SIS-USM) Dadmin/all/datamgmt/History of the SVPAAP Org Structure for SIS Page 1

2 Majors reporting to the college level (SIS-UMP) Structure III (1986 present) In 1986 the Division of Academic Affairs became known as the Division of the Senior Vice President for Academic Affairs and Provost, SVPAAP. It was reorganized again into a college/school structure, with colleges reporting directly to the Provost and schools reporting to the Dean of a college. Almost all of what had been divisions (series 50) were changed to colleges under the new structure. For example, the Division of Undergraduate Studies (55) became the of Undergraduate Studies (25). The of General Studies was done away with and the major of General Studies now reported directly to the of Undergraduate Studies. Senior Vice President for Academic Affairs and Provost (SVPAAP) s - overseen by Deans (SIS-UCM) Major report to colleges (SIS-UMP) Schools - none exist as of Fall 2004 (SIS-USM) In the late 1990s the Office of Data Administration began mapping majors and programs to academic departments in the UM Unit Bridge. This is the only OIT maintained application where this mapping is kept. Examples of organizational coding structures: The following illustrates the three structures under which SIS has operated. Keys: Coll. = ; Div.= Division; Maj.=Major; Sch.=School Year: present COLL DIV-COLL COLL-SCH ARSC-Arts & Sciences ARHU-Arts & Humanities 01(coll) 53(div) 29(coll) 06020(maj) 99(coll) 49000(maj) 49000(maj)(EndAdmit 9108) 53(div) 21(coll) 06020(maj) 21(coll) 06020(maj) AGRI-Agriculture 00(coll) 50(div) 00(coll) 0102A(maj 99(coll) 01000(maj) 01000(maj)(EndAdmit 9108) 50(div) 00(coll) 00(coll) Dadmin/all/datamgmt/History of the SVPAAP Org Structure for SIS Page 2

Almost all of what had been divisions (series 50) were changed to colleges under the new structure. For example, the Division of Undergraduate Studies (55) became the of Undergraduate Studies (25).

3 0102A(maj) 0102A(maj)(EndAdmit 8408) UGST-Undergraduate Studies Did not exist 55(div) 25(coll) 20(coll) 4901C(maj) 4901C (maj) (EndAdmit 8805) 55(div) 99(coll) 55(div) 22(coll) 00001(maj) 25(coll) 00001(maj)(EndAdmit 9807) 22(coll) 4901E BSOS-Behavioral & Social Sciences 28 52(div) 28(college code) 99(coll) 00 (sch) 22000(maj) 22000(maj)(EndAdmit 9208) 52(div) 28(coll) SIS current utility tables which support all three structures: The current (2004) SIS college structure is made up of college, school, and majors. As of August 2004, there are no codified schools. All colleges have zeroes (00) for the school codes. In 1986, the name School was first used for a college level unit - the School of Public Affairs (college code 24). The name of the School was changed to the School of Public Policy in Since 1986, several other colleges have changed their names to School of The following data is from the current SIS-UCM Utility Table (8/17/04). The former division codes (50 series) are included in this table because hierarchically they were on the same level as the current college codes. Many of the college codes that are no longer active (N) are the codes that were used prior to Coll Cd Coll Active Ind Coll Ld Coll Type 00 Agriculture and Natural Resources Y(yes) 01 Arts and Sciences N(no) 02 Business & Public Administration N Dadmin/all/datamgmt/History of the SVPAAP Org Structure for SIS Page 3

tables which support all three structures: The current (2004) SIS college structure is made up of college, school, and majors. As of August 2004, there are no codified schools.

4 03 Education Y 04 The A. James Clark School of Engineering Y 05 Graduate School Y 06 Human Ecology Y 07 School of Nursing N Administrative 08 Office of Intermediate Registration N Administrative 09 Health and Human Performance Y 10 University Y Administrative 14 School of Architecture, Planning, and Preservation Y 21 Philip Merrill of Journalism Y 22 Division of Letters and Sciences Y 23 The Robert H. Smith School of Business Y 24 Public Policy Y 25 Undergraduate Studies Y 26 Life Sciences Y 27 Computer, Mathematical and Physical Sciences Y 28 Behavioral and Social Sciences Y 29 Arts and Humanities Y 30 Information Studies Y 31 Continuing Education Park Y Administrative Note: None of the series 50 codes were retained in the 1986 switch 50 Agriculture and Life Sciences N Division 51 Math, Physical Sciences and Engineering N Division 52 Behavioral and Social Sciences N Division 53 Arts and Humanities N Division 54 Human and Community Resources N Division 55 Undergraduate Studies N Division 56 Allied Health N Division 57 University N Division 58 Graduate School N Division 66 VICE PRESIDENT FOR ACADEMIC AFFAIRS Y Administrative 67 VICE PRESIDENT FOR ADMINISTRATIVE AFFAIRS Y Administrative 77 Pre-Selective Majors Y Administrative 88 Workshop Only - Non-Academic Y Administrative 99 Special Programs Y Administrative Dadmin/all/datamgmt/History of the SVPAAP Org Structure for SIS Page 4

Performance Y 10 University Y Administrative 14 School of Architecture, Planning, and Preservation Y 21 Philip Merrill of Journalism Y 22 Division of Letters and Sciences Y 23 The Robert H.

5 The following is the data from the current SIS-USM School Utility Table (8/17/04. There are no active school codes at this time. The codes in this table, at this time, reflect the colleges under the divisional structure. Code School Name Active Indicator 00 AGRI N(no) Agriculture 01 ARSC N Arts & Sciences 02 BPA N Business & Public Administration 03 EDUC N Education 04 ENGR N Engineering 05 GRAD N Graduate School 06 HUMAN N Human Ecology 07 NURS N Nursing 08 INTREG N Intermediate Registration 09 PHED N Physical Educ., Recreation, and Health 10 UMUC N University 11 PHAR N Allied Health 12 SUMSCH N Pre- Summer School 14 ARCH N Architecture 16 ALHLTH N Allied Health 19 INDSTD N Individual Studies Program 20 GENSTD N General Studies Program 21 JOUR N Journalism 22 IED N Intensive Education Development 23 BUSMGT N Business and Management 28 BSOS Behavioral & Social Science 88 WORK N Workshop 99 NOCOLL N No Dadmin/all/datamgmt/History of the SVPAAP Org Structure for SIS Page 5

Code School Name Active Indicator 00 AGRI N(no) Agriculture 01 ARSC N Arts & Sciences 02 BPA N Business & Public Administration 03 EDUC N Education 04 ENGR N Engineering 05 GRAD N Graduate School 06

Texas A&M University

Texas A&M University Prepared by the Office of the Executive Vice President and Provost, Texas A&M University Average credits attempted and mean semesters for baccalaureate graduates in eight broad program