EXPENSE REIMBURSEMENT POLICY
|
|
- Thomasine Summers
- 8 years ago
- Views:
Transcription
1 1.0 PURPOSE This policy governs reimbursement for expenses incurred in the performance of Toronto Central CCAC duties. Toronto Central CCAC is bound by the Broader Public Sector Expenses Directive issued by Management Board of Cabinet effective April 1, Accordingly, Toronto Central CCAC has established expense rules applicable to Board Members, employees and consultants and contractors engaged by the organization to provide consulting or other services. The expense rules apply to travel, meal and hospitality expenses and all other reimbursable expenses outlined in the policy. 2.0 PRINCIPLES The expense policy is based on the following four key principles: A) Accountability The CCAC is accountable for public funds used to reimburse travel, meal, hospitality and other business-related expenses. All expenses must support business objectives. B) Transparency The CCAC is transparent to all stakeholders. The rules for incurring and reimbursing travel, meal, hospitality and other business-related expenses are clear, easily understood, and available to the public. C) Value for Money Taxpayer dollars are used prudently and responsibly. Plans for travel, meals, accommodation and hospitality are necessary and economical with due regard for health and safety. D) Fairness Legitimate authorized expenses incurred during the course of the business of the CCAC are reimbursed. 3.0 MANDATORY REQUIREMENTS Written approval is required for Out of Province travel before any arrangements are made Alcohol cannot be claimed and will not be reimbursed as part of a travel or meal expense Hospitality is provided only when the event involves people not engaged in the work of Toronto Central CCAC Expenses for a group can only be claimed by the most senior person present expenses cannot be claimed by an individual that are incurred by his/her approver Information for expenses must be posted on the Toronto Central CCAC public website quarterly for the following individuals: o Board of Directors o CEO o Senior Directors 1
2 Claimants must: obtain all appropriate approvals, in accordance with this policy, before incurring expenses; if no prior approval was obtained, then a written explanation must be submitted with the claim submit original, itemized receipts with all claims (credit card slips are not sufficient). If there is not an itemized receipt, a written explanation must be submitted to explain why the receipt is unavailable and a description itemizing and confirming the expenses must be provided submit claims within sixty (60) days Approvers must: provide approval only for expenses that were necessarily incurred in the performance of Toronto Central CCAC business provide approval only for claims that include all appropriate documentation not approve their own expenses 3.1 Submission Requirements All claims for employee reimbursements are to be submitted on the Statement of Travel and Business-Related Expenses form. All forms must clearly document the business purpose for the expense and submitted with original expense receipts. For travel related to client visits, the claimant must specify the exact to and from address. 4.0 MANAGERIAL DISCRETION Managerial discretion is the administrative authority to make decisions and choices with some degree of flexibility, while maintaining compliance with this policy. There is no discretion to depart from the principles and the mandatory requirements of this policy. All decisions should be taken very carefully. When exercising discretion, the rationale must be documented and filed with the claim. Approvers are accountable for their decisions, which must be: subject to good judgment and knowledge of the situation; exercised in appropriate circumstances; and comply with the principles and mandatory requirements set out in this Directive. When a situation arises and discretion needs to be exercised, approvers should consider whether the request is: able to stand up to scrutiny by members of the public properly explained and documented fair and equitable reasonable appropriate 2
3 5.0 TRAVEL For the purpose of this policy, travel does not refer to a person s regular commute to work expenses related to a person s regular travel to and from their home is not reimbursable. 5.1 General Provisions Itemized original receipts must be submitted with all travel claims. The only exception to the original receipts requirement are claims for mileage and public transportation tickets. Claimants must choose the most economical and quickest form of transportation while traveling. If the claimant is unable to achieve both time and cost savings, the claimant is expected to choose that which best meet the needs of Toronto Central CCAC. Travel claims should be made using the appropriate claim form. Each expense must be itemized on the form. Foreign Exchange expenses incurred in currencies other than Canadian should be converted on the claim form. Claims will be reimbursed in Canadian dollars using the daily average posted exchange rate of the Bank of Canada. If these rates are not used, proof of exchange rate must be attached (e.g. credit card statement showing the transaction that indicates the exchange rate). 5.2 Transportation For Out of Town Travel a) Air Transportation Air travel is permitted if it is the most practical and economical way to travel. Economy (coach) class must be used for all domestic and international travel. Every effort must be made to book in advance to take advantage of discounted fares and to obtain the lowest fares compatible with necessary travel requirements. Since there is a significant service fee cost associated with using travel agencies, claimants are encouraged to book air travel online. b) Rail/Train Travel by rail/train is permitted if it is the most practical and economical way to travel. Economy (coach) class must be used for all rail/train travel. c) Rental Vehicles When renting a vehicle, a compact model or equivalent should be used. Any exceptions must be: documented and approved prior to the rental if possible; and 3
4 guided by the principle that the rental vehicle is the most economical and practical size, taking into account the business purpose, number of occupants and safety (including weather) considerations. Luxury and sports vehicles are prohibited. To avoid higher gasoline charges, rental vehicles should be refueled before returning it. The collision and liability insurance offered by automobile rental agencies must be purchased when on company business. d) Miscellaneous Transportation Expenses Reimbursement is provided for necessary and reasonable expenses such as road tolls, taxis, parking, airport transportation and short-term airport parking. For Local/In Town Travel a) Travel between Offices It is expected that public transportation (e.g. subway) is used for all trips between Toronto Central CCAC s Central, East and West offices. The use of taxis for travel between offices is permitted for exceptional circumstances and requires approval from the employee s manager. If taxi use has been approved for travel between offices, employees should obtain a taxi chit from Office Administration. b) Use of Personal Vehicles If you travel frequently as part of your job, employees may be reimbursed for the use of a personal vehicle in the performance of their duties for Toronto Central CCAC. The use of personal vehicles for other travel is permitted if it is the most practical and economical way to travel. Employees covered under the Collective Agreement are reimbursed according to the Agreement. Employees not covered under the Collective Agreement are reimbursed according to the following rates: Total kilometres driven per fiscal year Rate ($ per km) 0-4,000 km ,001-10,700 km ,701-24,000 km 0.29 More than 24,000 km 0.24 Employees who use a personal vehicle in the performance of their duties must insure the vehicle at their own expense for personal motor vehicle liability. This reimbursement rate is to cover the cost of fuel, depreciation, maintenance and insurance. 4
5 Any traffic or parking infractions are the sole responsibility of the employee and will not be reimbursed by Toronto Central CCAC. Kilometres from an employee s home to a regular assigned work site is not a reimbursable expense. Kilometres from an employee s regular work site to home is not a reimbursable expense. Where an employee, for business-related matters, must travel to a destination which is not their regular assigned work site, the employee shall claim the kilometre difference between the employee s home to the meeting site and the normal distance driven to the employee s regular work site. In order to receive reimbursement for kilometres, the employee must complete the Statement of Travel Expense form stating the date, purpose of the trip, address of point of origin, address of destination and number of claimed kilometres c) Parking Reimbursement is provided for necessary and reasonable expenditures on parking, when driving on Toronto Central CCAC business. Parking costs incurred in the office area as part of a regular commute to work will not be reimbursed except under exceptional circumstances, for instance: Requirement to work outside regular business hours Transport of work-related baggage or parcels is required d) Public Transit Public transportation should be used wherever possible. Public transportation will be reimbursed at the current one ride cash fare rate. e) Taxis The use of taxis should only be considered when other means of economical transportation is not feasible. Taxis may be justified in cases where: group travel by cab is more economical than the total cost of having individuals travel separately by public transit; or taking a taxi allows you to meet an unusually tight schedule for meetings. Taxis may not be used to commute to work or home except where justified under exceptional circumstances and approved by the employees manager, for instance: weather, health or safety conditions indicate it is the best, appropriate option; or 5
6 transport of work-related baggage or parcels is required The use of taxi chits, provided by Office Administration, should be used for all travel by taxi. 5.3 Accommodations When traveling on Toronto Central CCAC business that requires overnight accommodations, all employees will be reimbursed for single accommodation in a standard room, unless the nature of the trip requires otherwise. Toronto Central CCAC will not reimburse for charges such as entertainment, mini-bar, and special facilities charges. The detailed hotel invoice must be attached to the expense report. Private stays with friends or family are acceptable, and a cash payment or gift may be provided to the friends or family: A maximum of $30 per night is allowed for accommodation including any meals with friends or family, in lieu of commercial accommodation. Instead of a receipt, you must submit a written explanation describing the purpose of the trip, identifying the host and the number of days you stayed. In the normal conduct of business, reimbursement for overnight accommodation within Toronto Central CCAC s office area will be neither authorized nor approved. However, in emergency or highly unusual situations exceptions will be considered. For example: 5.4 Meals You are required to remain close to your office for periods long in excess of your standard working hours. Your services are deemed necessary (and approved accordingly) for the purposes of emergency or crisis management. Alcohol cannot be claimed and will not be reimbursed as part of a travel or meal expense. There are no exceptions to this rule. Reasonable and appropriate meal expenses may be reimbursed. You may incur a meal expense when you are travelling on Toronto Central CCAC business. Original, itemized receipts are required and reimbursement must not exceed the actual amount spent. Reimbursement is for restaurant/prepared food only. Reimbursement will not be provided for meals consumed at home or included in the cost of transportation, accommodation, seminars or conferences. 6
7 Meal Rate Guidelines in Canada Meals Rate Guideline breakfast $8.75 lunch $11.25 dinner $20.00 Tax payable on a meal is an allowable expense over and above the meal rate. A gratuity for a meal is an allowable expense over and above the meal rate, but in no case shall gratuity exceed 15%. Reimbursement for meals may not exceed the daily maximum amount of $ Meal Rates outside of Canada We use the federal reimbursement rates for meal expenses outside Canada as set out in the appendices of the Treasury Board of Canada Travel Directive ( April 1, 2008, or successor directive. You can find these documents on the federal government website using their alphabetical listing of policies to look up the Travel Directive. Rates are in the currency identified for each country and include taxes and gratuity. 5.5 Other Types of Travel Expenses a) Personal Care If traveling on business for five consecutive days or more, reimbursement is allowed within reasonable limits for expenses such as: laundry dry cleaning b) Tips/Gratuities You may be reimbursed for reasonable gratuities for porter, hotel room services, and taxis. Keep a record of gratuities paid. Example of reasonable gratuities: 10% on a taxi fare $2 to $4 for housekeeping $2 to $4 per bag for a porter c) Telecommunication Reasonable and necessary telecommunications expenses will be reimbursed including telephone calls (business and personal calls home), internet connections and computer access charges. Wherever possible, you are expected to use the least expensive means of communication. 7
8 d) Travel Outside Canada Toronto Central CCAC may reimburse the cost of appropriate out-of-country medical insurance, the cost of a passport and/or visa and the costs of immunizations and medications if necessary, for international travel. Prior approval must be obtained. 6.0 HOSPITALITY Hospitality is the provision of food, beverage, accommodation, transportation and other amenities at public expense to people who are not engaged in work for Toronto Central CCAC. Functions involving only people who work for Toronto Central CCAC are not considered hospitality functions and cannot be reimbursed. Hospitality may be extended in an economical and consistent manner when: it can facilitate Toronto Central CCAC business; and it is considered desirable as a matter of courtesy or protocol. Examples of hospitality include expenses incurred while engaging with or sponsoring formal events for: client and/or caregivers representatives from other governments the broader public sector national or international visitors who want an understanding of Toronto Central CCAC local community and partners other hospitality events as approved by the Chief Executive Officer, providing they conform to the rules listed in the Broader Public Sector Directive All hospitality expenses must be described in detail (names of the individuals, organization they represent and the business reason for the event) when submitting the expense claim. This requirement applies to all individuals present at the event including Toronto Central CCAC staff. Where two or more staff from the same department are incurring meal expenses, the most senior level employee must pay the bill. Reasonable gratuities (normally between 10% and 15%) will be reimbursed. The purchase of alcoholic beverages will not be reimbursed. 7.0 OTHER TYPES OF EXPENSES 7.1 Catering The provision of food and beverages at in-house business meetings may be a reimbursable expense. Catering may be provided at in-house business meetings that are two hours or longer in duration and that take place during a regular meal time. The original detailed bill must be 8
9 submitted to support the claim for expense and should include the attendees, nature of the meeting and business purpose. 7.2 Business Meals Reimbursement of appropriate and reasonable expenses for business meals is permissible where the business meeting occurs over a normal meal period. Prior approval by a Senior Director is required. The original detailed bill must be submitted to support the claim for expense and should include the attendees, nature of the meeting and business purpose. Business meals attended only by Toronto Central CCAC employees are not a reimbursable expense. 7.3 Staff Recognition and Employee Engagement Events The provision of food, beverage and other related expenses for staff recognition and engagement events are reimbursable expenses provided that they are appropriately modest, are budgeted and have been approved by a Senior Director. Staff recognition must be consistent with the appropriate Human Resources and Organizational Development policies. Meals and refreshments are not reimbursable for social events such as retirements and holiday lunches. 7.4 Off Site Business Meetings Appropriate and reasonable costs (such as catering, venue rentals, A/V) for business meetings that are required to be conducted at off-site locations is permitted with the approval of a Senior Director. 7.5 Honorariums Token gifts of appreciation, to a maximum of $50.00, may be extended to persons who do not work for the Toronto Central CCAC in exchange for services. Gifts must be approved by a Senior Director. 7.6 Education Reimbursements Education reimbursements are permissible in accordance with the Toronto Central CCAC corporate education programs. Employee should refer to the appropriate Education and Development policies for approval and reimbursement guidelines. 9
FLEMING COLLEGE. Expenses Directive
FLEMING COLLEGE Expenses Directive April 2011 Revised: April 2013 Table of Contents 1.0 GENERAL... 3 2.0 ACCOUNTABILITY FRAMEWORK... 4 3.0 ROLES AND RESPONSIBILITIES... 5 4.0 MANAGERIAL DISCRETION... 6
More informationTRAVEL, MEALS, AND BUSINESS RELATED FUNCTIONS EXPENSE POLICY
1.0 Purpose TRAVEL, MEALS, AND BUSINESS RELATED FUNCTIONS EXPENSE POLICY This policy sets out the Ontario Brain Institute (OBI) guidelines and procedures with respect to travel, meals, and business related
More informationUniversity Health Network Policy & Procedure Manual Administrative Expense Reimbursement
University Health Network Policy & Procedure Manual Administrative Expense Reimbursement Policy At University Health Network (UHN), standards and processes are in place governing reimbursement for expenses
More informationPolicy Title Expense Reimbursement: Travel, Meals, Hospitality and Other Expenses Policy Type Organizational
Policy Title Expense Reimbursement: Travel, Meals, Hospitality and Other Expenses Policy Type Organizational Division Corporate Services Department Finance Topic Expense Reimbursement Approved By Senior
More informationTRAVEL MANAGEMENT AND GENERAL EXPENSES PROTOCOL FN 2.0
TRAVEL MANAGEMENT AND GENERAL EXPENSES PROTOCOL FN 2.0 In Effect: June 15, 2012 Approved by: Executive Group, June 8, 2012 Responsible Office(s): Administration, Finance Responsible Officer(s): CAO, Director
More informationApproved by the Board of Directors October 9 th 2013
Page: Page 1 of 5 1. Policy Directive From MCSS To Be Followed By Reena Personnel All employees of Reena will follow the Broader Public Sector Expenses Directive and the Travel, Meal, and Hospitality Expense
More informationSUBJECT: TRAVEL AND BUSINESS EXPENSE POLICY
CATEGORY: Policy and Procedure PAGE: 1 of 14 This policy has been written to be consistent with the Broader Public Sector Expenses Directive effective April 1, 2011. This policy applies to all HRSRH employees,
More informationPolicy Procedure Standard Medical Directive
Subject: Middlesex Hospital Alliance Strathroy Site Four Counties Site Travel and Expenses Policy Policy Procedure Standard Medical Directive Manual Date Issued: November 2005 Issued by: Mike Mazza, P&L
More informationCHILDREN S AID SOCIETY OF ALGOMA POLICY MANUAL
CHILDREN S AID SOCIETY OF ALGOMA POLICY MANUAL ADMINISTRATIVE RESOURCES Section: Finance - Accounting Subject: Travel Expenses Licensing Requirement/Standard #: N/A Reimbursement for Expenses Policy This
More informationGOVERNANCE POLICY. Expense Guidelines Policy and Procedure
GOVERNANCE POLICY POLICY TITLE: Expense Policy and Procedure Section Governance Category Financial Services Number 3421-V1 Expense Guidelines Policy and Procedure Guiding Principles: Staff will be reimbursed
More informationManagement and Chief Financial Officer Policy Coordinator. Vice-President Finance, Information. Management and Chief Financial Officer POLICY
Administrative Manual Number: ADM-F-4 Section: Financial Management Prepared by: Endorsed by: Issued by: Vice-President Finance, Information Management and Chief Financial Officer Policy Coordinator Senior
More informationSUSTAINABLE DEVELOPMENT TECHNOLOGY CANADA Travel & Accommodation Expense Guidelines and Policy
SUSTAINABLE DEVELOPMENT TECHNOLOGY CANADA Travel & Accommodation Expense Guidelines and Policy Purpose The purpose of this policy is to establish equitable standards and provide fair and consistent treatment
More informationCKHA POLICY. Document Number: FIN-1-009. Guidelines for Hospital Expense Reimbursement Personal Business Expense
Title: CKHA POLICY Guidelines for Hospital Expense Reimbursement Personal Business Expense Document Number: FIN-1-009 Chatham-Kent Health Alliance expects discretion to be applied with any expenses incurred
More informationExpense Policy. and. Guidelines
Expense Policy and Guidelines Approved may 2011 HSRFH - Expense Policy and Guidelines Table of Contents Principles and Scope... 4 Definitions... 4 1.0 PERSONAL BUSINESS EXPENSES... 6 1.1 EXPENSE REIMBURSEMENT...
More informationTRAVEL, MEAL AND HOSPITALITY EXPENSES POLICY. November 18, 2015
TRAVEL, MEAL AND HOSPITALITY EXPENSES POLICY 1. Purpose and Principles Expenses Policy (1) This policy provides a framework of accountability and rules to guide the effective oversight of public resources
More informationTitle: Travel and Meal Expenses - Hospice
Type of Policy: Finance Category: Title: Travel and Meal Expenses - Hospice Finance Policy Number: 3.320 Applicable to: Organization Wide Original Date: Jan. 25, 2010 Next Review: Jan. 2013 Approved by:
More informationADMINISTRATIVE PROCEDURE 510 Travel and Business Expenses
This administrative procedure is intended to provide the specific guidelines to be followed by all staff with respect to travel, meal and expense reimbursement. 1.0.0 ACCOUNTABILITY FRAMEWORK 1.1.0 Approval
More informationTHE COOPER UNION POLICIES AND PROCEDURES TRAVEL/ BUSINESS EXPENSES
THE COOPER UNION POLICIES AND PROCEDURES TRAVEL/ BUSINESS EXPENSES I. Statement of Policy This policy sets general guidelines for acceptable types and levels of reimbursable or chargeable expenses and
More informationBUSINESS AND TRAVEL EXPENSES
BUSINESS AND TRAVEL EXPENSES Manual/Section: Finance Policy No. 55 Key Words: Travel, Reimbursement of Expenses 1. PURPOSE: To reimburse staff for reasonable actual expenses incurred when on hospital business.
More informationTravel, Meal and Hospitality Expenses Directive
Travel, Meal and Hospitality Expenses Directive Management Board of Cabinet November 2004 Revised: August 2006 Revised: April 1, 2010 Corporate Policy Branch Human Resource Management and Corporate Policy
More informationSouth Bruce Grey Health Centre Title: Expense Reimbursement Policy Page 1 of 8 Category: Finance Manual Effective Date: 2011-05-25
Title: Expense Reimbursement Policy Page 1 of 8 This policy supercedes previous Human Resources policy titled Travel and Accommodation Allowances and Board policy titled Travel and Expense Allowance Board.
More informationWork station is the place of work to which the employee is assigned, i.e. where his/her office is located.
POLICY Title: Travel Expense, Hospitality and Public Disclosure Policy Statement: The Board will pay hospitality and travel expenses necessarily incurred in the performance of College duties. Claimants
More informationListowel Wingham Hospitals Alliance
Listowel Wingham Hospitals Alliance =============================================================== TITLE: Business & Travel Expense Reimbursement Policy Statement: The Business Expense & Travel Reimbursement
More informationTravel, Transportation & Mileage Expense Guidelines. Authorized by: Joan Arruda, CEO
Policy: Category: Travel, Transportation & Mileage Expense Guidelines Operations Pages: 5 Date effective: Oct. 7, 2010 To be revised: Oct. 7, 2013 Revised: Authorized by: Joan Arruda, CEO POLICY This policy
More informationThe policy also ensures compliance with the Expense Directive of the Broader Public Sector Accountability Act (BPSAA).
Policy Name: Originating/Responsible Department: Approval Authority: Date of Original Policy: January 1997 Last Updated: September 2011 Travel and Related Expenses Finance Office Senior Management Committee
More informationADMINISTRATIVE PROCEDURE
Page 1 of 10 Purpose The Government of Ontario is committed to protecting the interests of taxpayers and strengthening accountability for organizations that receive public funding. In January 2011, the
More informationBISHOP S UNIVERSITY EXPENSE REIMBURSEMENT POLICY. Effective Date: January 1, 2011 Prepared by: Business Office
BISHOP S UNIVERSITY EXPENSE REIMBURSEMENT POLICY Effective Date: January 1, 2011 Prepared by: Business Office Policy Number: VPFA-02-2011 Approved by: Bishop s Executive Group November 2010 Revised: January
More informationTravel, Meals and Hospitality
AD 12 Travel, Meals and Hospitality Responsible Authority: Director, Finance and Administrative Services Executive Sponsor: Vice, Administration Approval Authority: s Executive Committee Date of Original
More informationInternal Use Only. Toronto 2015 Pan/Parapan American Games Organizing Committee Employment Handbook
Toronto 2015 Pan/Parapan American Games Organizing Committee Employment Handbook Effective March 6, 2014 0 Section H: Business Expenses and Travel 1 Overview This policy applies to all staff, Board of
More informationBEREA COLLEGE TRAVEL AND BUSINESS EXPENSE REIMBURSEMENT POLICY
BEREA COLLEGE TRAVEL AND BUSINESS EXPENSE REIMBURSEMENT POLICY Revised January 1, 2015 POLICY STATEMENT Employees of Berea College may charge against appropriate College accounts normal and reasonable
More informationFailure to comply with these policies and procedures may result in disciplinary action.
POLYTECHNIC INSTITUTE OF NYU POLICIES AND PROCEDURES TRAVEL/ BUSINESS EXPENSES I. Statement of Policy It is the purpose of this policy to set general guidelines for acceptable types and levels of reimbursable
More informationEXPENSE POLICY. Section 6.1. Policy Type: Corporate Authorizing Title: Vice President, Finance and Chief Financial Officer Effective Date: 04/01/2010
EXPENSE POLICY Policy Type: Corporate Authorizing Title: Vice President, Finance and Chief Financial Officer Effective Date: 04/01/2010 Section 6.1 Purpose Statement This policy has been developed to provide
More informationTravel, Meal and Hospitality Expenses
Travel, Meal and Hospitality Expenses Manual: Administration Section: Finance Subsection: Original Date: March 10, 2011 Reviewed/Last Modified Date: October 7, 2015 Approved By: Senior Director, Corporate
More informationE D M O N T O N ADMINISTRATIVE PROCEDURE
DEPARTMENT DELEGATED AUTHORITY CONTACT FINANCIAL SERVICES CHIEF FINANCIAL OFFICER, FINANCIAL SERVICES DEPARTMENT TRAVEL COORDINATORS DEFINITIONS Account Coding A defined list of SAP cost elements used
More informationExpense Reimbursement Policy (FIN-0033) - Revised April 1, 2011
Expense Reimbursement Policy (FIN-0033) - Revised April 1, 2011 POLICY STATEMENT: Sunnybrook Health Sciences Centre (Sunnybrook) aims to minimize costs and maximize benefits for work related expenses.
More informationOUT OF PROVINCE TRAVEL
Policy Section: Finance and Administration Number: 12.50.P.v11 Subject: Travel & Expense Policy Associated Document Form Number: 12.50.F.v4 Effective Date: Aug, 2009 Last Reviewed Date: April, 2014 Last
More informationKuchta, Betty Signature 20/04/2011 Date
Policy and Procedure Manual Section: Financial Accountability and Management Subject: Accommodation/Travel/Registration Expenses CP.FAM.01.0002 Page 1 of 7 Effective Date: 21/04/2011 Date of Origin: 09/03/2011
More informationTravel Expense Guidelines. Manual: Human Resources Approved By: President & C.E.O. Reviewed/Revised Date: Revised Reviewed
Travel Expense Guidelines Manual: Human Resources Approved By: President & C.E.O. Section: Salary Administration and Wage Compensation Original Date Issued: February 1980 Reviewed/Revised Date: Revised
More informationTRAVEL & EXPENSE REIMBURSEMENT POLICY
TRAVEL & EXPENSE REIMBURSEMENT POLICY PURPOSE The purpose of this policy is to bring awareness to everyone s responsibilities relative to submitting and approving travel and business expenses incurred
More informationTRAVEL, MEAL, HOSTING & WORKING SESSION EXPENSES POLICY
TRAVEL, MEAL, HOSTING & WORKING SESSION EXPENSES POLICY 1. PURPOSE 1.1 To define the AIHS policy for Travel, Meal, Hosting and Working Session expenses. This policy applies to all such expenses incurred
More informationHospital Expense Policy Guidelines. March 2011
Hospital Expense Policy Guidelines March 2011 Table of Contents 1. OVERVIEW... 2 1.1 INTRODUCTION TO THE HOSPITAL EXPENSE POLICY GUIDELINES... 2 1.2 PRINCIPLES... 4 1.3 SAMPLE DEFINITIONS... 5 1.4 DISCLAIMER...
More informationIt encompasses all expenses related to travel, external professional development activities and other related business expenses.
Policy TITLE: TRAVEL AND RELATED EXPENSES POLICY STATEMENT: Red Deer College (RDC) recognizes the need for employees to travel on College business in the performance of their academic or administrative
More informationNOTE: The first appearance of terms in bold in the body of this document (except titles) are defined terms please refer to the Definitions section.
TITLE DOCUMENT # 1122 APPROVAL LEVEL Alberta Health Services Executive Committee SPONSOR Finance CATEGORY Financial Stewardship INITIAL APPROVAL DATE October 15, 2009 INITIAL EFFECTIVE DATE October 15,
More informationADMINISTRATIVE POLICY
TITLE: TRAVEL EXPENSE POLICY APPROVED: January 25, 1996 REVIEWED: April 27, 2000 April 2002 December 14, 2004 May 11, 2005 October 25, 2005 April 13, 2009 NEXT REVIEW: 2011-2012 RESPONSIBILITY: Director,
More informationPOLICY Travel, Meal and Hospitality Expenses
POLICY Travel, Meal and Hospitality Expenses Category: Approval: Responsibility: Date: Finance President and Vice-Presidents Executive Group (PVP) Manager of Accounting Services Date initially approved:
More informationMSTC ADMINISTRATIVE POLICY
Policy Title: TRAVEL AND EXPENSE REIMBURSEMENT MSTC ADMINISTRATIVE POLICY Policy Section: FISCAL MANAGEMENT This administrative policy identifies the essential activities and responsibilities of the employees
More informationTravel, Meals and Expense. Reimbursement Procedures. Addendum to Policy 808: Travel, Meals and Expense Reimbursement
Travel, Meals and Expense Reimbursement Procedures Addendum to Policy 808: Travel, Meals and Expense Reimbursement Date of Issue: July 1, 2012 Updated: September 22, 2014 Updated: February 1, 2016 TABLE
More informationAdministration Policy
Administration Policy Complete Policy Title: Reimbursements to Individuals for University Business Approved by: President and Vice-Presidents Date of Original Approval: March 20, 2012 Responsible Executive:
More informationWELLESLEY COLLEGE TRAVEL POLICIES AND PROCEDURES
WELLESLEY COLLEGE TRAVEL POLICIES AND PROCEDURES The purpose of this document is to establish and communicate equitable standards and effective procedures for reducing travel costs while complying with
More informationARMA HOUSTON TRAVEL EXPENSE GUIDELINES
ARMA HOUSTON TRAVEL EXPENSE GUIDELINES Claiming reimbursement of expenses 1. Expense reimbursement forms for all expenses are required to be submitted within 45 days of the date the expense was incurred.
More informationEMPLOYEE REIMBURSEMENT, BUSINESS AND TRAVEL EXPENSES AND CONFERENCE EXPENSES ADMINISTRATIVE GUIDELINES
A ADRIAN PUBLIC SCHOOLS Policies and Regulations School Board Governance and Operations NEPN Code: DCC-R Fiscal Management EMPLOYEE REIMBURSEMENT, BUSINESS AND TRAVEL EXPENSES AND CONFERENCE EXPENSES ADMINISTRATIVE
More informationCORPORATE POLICY, STANDARDS and PROCEDURE POLICY TITLE TRAVEL AND BUSINESS EXPENSES NUMBER TBA. CURRENT VERSION DATE February 2015
Page 1 of 9 APPROVED (S) REVISED / REVIEWED SUMMARY Version Date Comments / Changes 1.0 Initial Policy Released 2.0 February 2003 Policy Revised 3.0 September 2003 Policy Revised 4.0 August 2004 Policy
More informationMemorial University of Newfoundland Travel Regents Policy
Memorial University of Newfoundland Travel Regents Policy PURPOSE To provide for the proper control of expenses related to approved travel by Board of Regents members. Also, to set out the rates and conditions
More informationCollege Procedure. Introduction
College Procedure PROCEDURE TYPE: Administrative PROCEDURE TITLE: Business and Travel Expense Reimbursement PROCEDURE NO.: ADMIN-215.1 RESPONSIBILITY: Chief Administrative Officer APPROVED BY: Durham College
More informationSouth Central College. Travel Policy & Procedure
South Central College Travel Policy & Procedure This procedure applies to all employees of South Central College including students, authorized to travel and be reimbursed for allowable expenses in conducting
More informationNon-Partner Travel Procedure U.S. & Canada
GOVERNANCE TOOL: Non-Partner Travel Procedure U.S. and Canada AUTHOR: Travel, Meetings and Reimbursements PAGE 1 OF 7 Non-Partner Travel Procedure U.S. & Canada INTRODUCTION Starbucks is committed to the
More informationOCE Travel and Business Expense Policy Introduction
OCE Travel and Business Expense Policy Introduction This policy outlines the procedure and practices for the reimbursement of business and travel expenses incurred for the purpose of conducting OCE Inc.
More informationThe president and all other university officials are responsible for ensuring compliance with this travel policy in their respective areas.
Salem State University Business Travel Policy Introduction The university does not employ a travel agency for the purpose of arranging business travel for its employees when they are traveling as individuals.
More informationPOLICY #: AF. POLICY: Expense Reimbursement and Business Travel Policy AF 5.1.1 APPROVAL DATE:
POLICY: Expense Reimbursement and Business Travel Policy ORIGINATOR: Vice-President, Finance and Support Services/Chief Financial Officer DEPARTMENT: Executive REVISED March 31, 2011 REVIEW FREQUENCY:
More informationSample Corporate Travel Policy
Sample Corporate Travel Policy Purpose This document defines the specific policy to be followed when traveling on Company business, as well as employee accountability for Company funds. Scope This corporate
More informationCorporate Travel Policy. Proposed January 30, 2010
Corporate Travel Policy Proposed January 30, 2010 TABLE OF CONTENTS Statement of Purpose... 1 JRC-DMS Travel Policies... 1 Responsibilities and Enforcement... 1 Travel Arrangements... 2 Air Travel... 2
More informationTravel Policy and Procedures. for the. University of Windsor
Travel Policy and Procedures for the University of Windsor April 2015 I. POLICY... 1 A. Scope... 1 B. Responsibility... 2 C. Authorization... 3 II. PROCEDURES... 4 A. Making Travel Arrangements... 4 B.
More informationBEREA COLLEGE TRAVEL AND BUSINESS EXPENSE REIMBURSEMENT POLICY
BEREA COLLEGE TRAVEL AND BUSINESS EXPENSE REIMBURSEMENT POLICY Revised September 15, 2015 POLICY STATEMENT Employees of Berea College may charge against appropriate College accounts normal and reasonable
More informationTravel and Expense Guidelines
Travel and Expense Guidelines Jim Casey Youth Opportunities Initiative Travel The Initiative reimburses staff for reasonable business travel expenses incurred while on assignments away from the office.
More informationHOPE COLLEGE TRAVEL AND ENTERTAINMENT EXPENSE POLICY
HOPE COLLEGE TRAVEL AND ENTERTAINMENT EXPENSE POLICY May 27, 2003 Revised June 21, 2005 Revised July 1, 2008 Table of Contents Travel and Entertainment Policy Purpose Page 3 Travel Authorization Page 4
More informationUNIVERSITY OF LETHBRIDGE GRADUATE STUDENT ASSOICATION (GSA) EXPENSE REIMBURSEMENT POLICY
UNIVERSITY OF LETHBRIDGE GRADUATE STUDENT ASSOICATION (GSA) EXPENSE REIMBURSEMENT POLICY It is the responsibility of every Executive/Board Member to be fully versed in their portfolio budget and its breakdown
More informationPOST HOLDINGS, INC. VENDOR EXPENSE POLICY (Updated 7/28/2015) Section 1 Expense Reimbursements
POST HOLDINGS, INC. VENDOR EXPENSE POLICY (Updated 7/28/2015) Section 1 Expense Reimbursements 1.1 - General This policy provides guidelines to be followed by all vendors of Post Holdings, Inc. and its
More informationPHILADELPHIA UNIVERSITY
PHILADELPHIA UNIVERSITY Policies and Procedures Travel & Business Expense Reimbursement Policy ISSUE DATE: September 2006 INITIATED BY: Treasurer s Office PURPOSE: To provide Philadelphia University faculty
More informationCollege Policy SUBJECT: NUMBER: 6.11. Travel and Business Related Expenses Policy ORIGINAL DATE OF ISSUE: 5/19/71 REVISED: 3/21/79 1998 9/16/15
College Policy SUBJECT: Travel and Business Related Expenses Policy NUMBER: ORIGINAL DATE OF ISSUE: REVISED: 6.11 5/19/71 3/21/79 1998 9/16/15 Purpose The purpose of the Travel and Business Related Expenses
More informationElected Officials Business Expense Policy
GOV-001-026 Elected Officials Business Expense Policy Date Approved by Council: 07/02/2003; 07/06/04; 04/21/2009; 01/26/2010; 08/30/2011; 06/25/2013; 01/20/2015 Lead Role: Chief Commissioner Last Review
More informationDATE APPROVED June 2002
Page 1 of 9 APPROVED (S) REVISED / REVIEWED SUMMARY Version Date Comments / Changes 1.0 Initial Policy Released 2.0 February 2003 Revised 3.0 September 2003 Revised 4.0 August 2004 Revised 5.0 January
More informationTravel Reimbursement Instructions
P.O. Box 11992 Lynchburg, VA 245061992 T 434.386.3190 F 434.386.3192 www.vaawwa.org Travel Reimbursement Instructions Please use the Travel Reimbursement Form when requesting reimbursement for all travel
More informationTravel Policy Philosophy Purpose Scope Guidelines Auditing and Internal Control
Travel Policy Philosophy Travel and entertainment related expenses will be paid by the Association if they are deemed to be reasonable, appropriately documented, properly authorized and within the guidelines
More informationProfessional Services Travel and Expense Policy
Professional Services Travel and Expense Policy Hortonworks, Inc. Travel and Expense Policy v2.1_2016 Page 1 of 8 Table of Contents Contents Introduction... 3 Documentation... 3 Transportation... 4 Mileage
More informationTravel and Expenses Reimbursement Policy
Travel and Expenses Reimbursement Policy Policy # 9002 Current Publication Date: June 2012 Previous Publication Date: October 2010 Office of Accountability: Responsible Officer: Approver(s): Finance Department
More informationServices Travel and Expense Policy. Services. September 13, 13. Hortonworks, Inc. Travel and Expense Policy v1.0 Page 1 of 15
Services Travel and Expense Policy September 13, 13 Services Hortonworks, Inc. Travel and Expense Policy v1.0 Page 1 of 15 Table of Contents 1 Introduction... 4 2 Documentation... 5 3 Customer policies...
More informationSample Company Expense Policy. SUBJECT: (Company Name) Business Travel and Expenses Policy
Sample Company Expense Policy SUBJECT: (Company Name) Business Travel and Expenses Policy PURPOSE The purpose of this document is to establish basic policy procedures for authorization and approval for
More informationGovernance & Policies
Governance & Policies Effective: July 1, 2009 Administrative Policy TRAVEL EXPENSE REGULATIONS Approved: September 1, 2009 President s Cabinet General Policy These travel expense regulations are applicable
More informationTruman State University Travel Reimbursement Policy. For Travel on or after October 1, 2013
Truman State University Travel Reimbursement Policy For Travel on or after October 1, 2013 Table of Contents Overview... 4 Responsibility... 4 Purpose of Policy... 4 Prior Approval Required... 4 Taxability...
More informationState Travel Management Unit Board of Public Works Subtitle 02 Business Administration 23.02.01 Standard Travel Regulations
State Travel Management Unit Board of Public Works Subtitle 02 Business Administration 23.02.01 Standard Travel Regulations Authority: State Finance and Procurement, 10-203, Annotated Code of Maryland.01
More informationTutor Travel and Expense Claim Policy
Athabasca University Procedures Tutor Travel and Expense Claim Procedures Policy Sponsor: Name of Parent Policy: Policy Contact: Procedure Contact: Vice President, Finance and Administration Tutor Travel
More informationHuman Resource Policy No. 5
Page 1 of 13 REVIEW BY: 06/22/14 POLICY It is the policy of Catholic Health Initiatives ( CHI ), its Direct Affiliates 1 and Subsidiaries 2 [collectively referred to as CHI Entity(ies) ] to reimburse travel
More informationArlington Soccer Association (ASA) GOVERNING AND OPERATING POLICIES. Section: Finance Policies Number: Subject: Business Travel Date: revised 8/9/2011
Arlington Soccer Association (ASA) GOVERNING AND OPERATING POLICIES Section: Finance Policies Number: Subject: Business Travel Date: revised 8/9/2011 1.0 PURPOSE As employees of Arlington Soccer Association
More informationEastern Michigan University
Eastern Michigan University TRAVEL PROCEDURES Page 1 TABLE OF CONTENTS I. Administration 2 A. Authorization to Travel B. Travel Reimbursements C. Travel Advances D. Sponsored Travel E. Student Travel II.
More informationSHEFFIELD HALLAM UNIVERSITY STAFF EXPENSES POLICY MARCH 2015
SHEFFIELD HALLAM UNIVERSITY STAFF EXPENSES POLICY MARCH 2015 Owner: Louise Walsh Version number: 1.1 Last revised date: 16.11.15 (Minor changes) Next revised date: 01.03.16 Contents 1 Introduction... 4
More informationTS Channels and Alliances. Travel & Expense Reimbursement Policy. for. U.S. Based Partners
TS C&A Policy Number 4, Rev 12, April 2006 TS Channels and Alliances Travel & Expense Reimbursement Policy for U.S. Based Partners 1 EMC Corporation has developed this document to clearly define it s travel
More informationPersonnel Reimbursement Policy Frequently Asked Questions
Personnel Reimbursement Policy Frequently Asked Questions In partnership with BUFA, the University developed a new policy for travel, meal, and hospitality to improve the effectiveness and clarity of the
More informationLIVINGSTON COUNTY COUNTY BUSINESS EXPENSE REIMBURSEMENT POLICY
LIVINGSTON COUNTY COUNTY REIMBURSEMENT POLICY RESOLUTION # 2015-04-100 LIVINGSTON COUNTY, MICHIGAN APPROVED: 4/27/15 RESOLUTION # 2011-12-344 LIVINGSTON COUNTY, MICHIGAN APPROVED: 12/19/11 PURPOSE The
More informationTRAVEL POLICY FOR THE U.S. SCIENCE SUPPORT PROGRAM (USSSP) OFFICE
TRAVEL POLICY FOR THE U.S. SCIENCE SUPPORT PROGRAM (USSSP) OFFICE Table of Contents TRAVEL AUTHORIZATION 2 AIR TRANSPORTATION GENERAL 2 EXPEDITION-RELATED TRAVEL 3 AIR CARRIER SELECTION 3 SATURDAY NIGHT
More informationHonorarium A voluntary payment that is given to a person for services for which fees are not legally or traditionally required.
Title: Business Expense Policy and Guidelines Prepared by: Controller s Office Administrator: University Controller Created: July 1, 2012 Revised: January 13, 2016 Policy Statement The basic principle
More informationHealthcare Solutions, Inc. Travel & Expense Reimbursement Policy
Healthcare Solutions, Inc. Travel & Expense Reimbursement Policy Overview The purpose of this policy is to provide guidelines for fair and consistent travel and business expense practices for all staff
More informationCHAPTER 5: TRAVEL 5.1 POLICY
CHAPTER 5: TRAVEL 1. Policy 2. Travel Authorization 3. Travel Advance 4. Allowable Expenses While In Travel Status 5. Non-Allowable Travel Expenses While in Travel Status 6. Certification and Approval
More informationLincoln Public Schools Lincoln, Nebraska. Travel. and. Expense Guide. Revised August 2004. Travel and Expense Guide, August 2004, Page 1 of 13
Lincoln Public Schools Lincoln, Nebraska Travel and Expense Guide Revised August 2004 Travel and Expense Guide, August 2004, Page 1 of 13 TABLE OF CONTENTS Foreword...3 Purpose of the Guide...3 Travel
More informationUSA Archery Travel Policies and Procedures Contents
USA ARCHERY POLICY: Travel Policies and Procedures DATE OF ISSUANCE: June, 2011 DIVISION: FINANCE DEPARTMENT APPLIES TO: All USA ARCHERY Staff/Volunteers PURPOSE: To define USA ARCHERY s Travel Policies
More informationBUSINESS TRAVEL POLICY
BUSINESS TRAVEL POLICY POLICY STATEMENT Medica pays for travel-related costs when there is a clear business need for such travel. Travel outside of Medica s service area or involving overnight stays must
More informationTRAVEL EXPENSE POLICY
TRAVEL EXPENSE POLICY PURPOSE To establish policies and procedures for the City of Mercer Island business-related out of town travel approval, reimbursement of authorized travel expenses, and the payment
More informationColorado State University Quick Reference Guide to University Travel
The following rules and definitions apply to all travel paid with University funds---no matter the source of the funds---and to all individuals engaged in such travel, whether officers, faculty, staff,
More informationPasadena City College Foundation, Inc. Reimbursement Expense Plan
Pasadena City College Foundation, Inc. Reimbursement Expense Plan Approved by Executive Committee on August 27, 2009 Ratified by Foundation Board on September 22, 2009 These procedures apply to all directors,
More informationCouncil Meeting Date: June 25, 2013 Agenda Item #: 9.2
MUNICIPAL POLICY (Revised) GOV-001-026: Councillor Business Expense Council Meeting Date: June 25, 2013 Agenda Item #: 9.2 Report Purpose To seek Council s approval of revisions to Policy GOV-001-026:
More informationSTATE JOINT TRAVEL REGULATIONS JUDICIAL BRANCH TRAVEL POLICY
STATE JOINT TRAVEL REGULATIONS JUDICIAL BRANCH TRAVEL POLICY I. Scope This policy applies to all travel for official business undertaken by judges, officials and employees of the Judicial Branch of State
More information