Enterprise design by checklist Design to align. Berlin, Niels Terkelsen

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1 Enterprise design by checklist Design to align

2 s form the enterprise The enterprise and it s structures and capabilities are formed by the projects in the different lines of business AS IS TO BE Page 2

3 Create value through projects Idea Analyse Specify Build Implement Innovation People creating value through the implementation of new ideas Herman D hooge, Intel Innovation Network Page 3

4 Challenges in public digitisation After at least a decade of large investments (running into billions of Euro) at digitalising the public sector, governments in Europe are still mostly unable to objectively quantify and show the benefits and returns of such investments. egovernment Economics (egep) Page 4

sector, governments in Europe are still mostly unable to objectively

5 Not only public digitisation Most large capital investment projects come in late and over budget, never living up to expectations. More than 70% of new manufacturing plants in North America, for example, close within their first decade of operation. Approximately three-quarters of mergers and acquisitions never pay off - the acquiring firm's shareholders lose more than the acquired firm s shareholders gain. And efforts to enter new markets fare no better; the vast majority end up being abandoned within a few years. Dan Lovallo and Daniel Kahneman Page 5

Approximately three-quarters of mergers and acquisitions never pay off - the acquiring firm's shareholders lose more than the acquired firm

6 Maybe we simply get the wrong ideas? Idea Analyse Specify Build Implement Page 6

7 thinking versus design thinking Learn from people Find patterns Narrow focus Iterate relentlessly Design principles Make tangible Rapid experiments with costumers Idea Analyse Specify Build Implement Page 7

Design principles Make tangible Rapid experiments

8 Designed ideas Page 8

9 Enterprise architecture Page 9

10 The enterprise architecture framework STRATEGY PROCESS INFORMATION APPLICATION TECHNOLOGY CONCEPTUAL Goals, strategy and initiatives Business structure Business objects Application strategy Strategic technology model LOGICAL Policies and principles Processes Logical data model Application structure Technology structure OPERATIONAL Business rules and regulations Workflows Physical data model Application design and code Technology catalogue SETTING Trends, drivers and preconditions Gap analysis and change Security Governance Contracts, budgets, operations Page 10

Application structure Technology structure OPERATIONAL Business rules and regulations Workflows Physical data model Application design and

11 The architected enterprise... As is EA management plan / ADM To be Page 11

12 ... real life? As is Page 12

13 Using EA to align the projects EA Page 13

14 Ministry project model + EA-inspection Enterprise architecture inspection Three hours workshop on 45 questions Key stakeholder participation Written report Idea Analyse Acquire Deliver Realise Page 14

45 questions Key stakeholder participation

15 Filling up the bookshelf project by project During the EA-inspection the EA Advisory Group may recommend project No. 1 to produce artefacts in these three categories. In other projects, it can be different artefacts. Dependending on relevance. The project put the artefacts in the EA-tool (QLM) Page 15

1 to produce artefacts in these three categories.

16 Danish EA checklist 45 questions Page 16

17 Danish EA checklist 45 questions Are users involved from the start Page 17

18 Danish EA checklist 45 questions Are the business principles and strategies supported? Page 18

19 Danish EA checklist 45 questions Are processes described with BPMN Page 19

20 Danish EA checklist 45 questions Are public data made freely available Page 20

21 Danish EA checklist 45 questions by s project as approach a lever for to Enterprise enterprise Architecture design Have standard software or standard components been used Page 21

22 Danish EA checklist 45 questions Is the infrastructure flexible and scalable? Page 22

23 Danish EA checklist 45 questions What about information security, privacy and riscs? Page 23

24 Danish EA checklist spreadsheet Page 24

25 The Danish checklist is a collection of guidelines from the latest 12 years work with the frames of it-architecture in Denmark Decision by the Danish Parliament on mandatory standards FORM/STORM Sector standards, governmental standards Commission on governmental it-projects (forum for development of standards) Reports from the National Audit Office of Denmark National strategies of digitisation White book on it-architecture and a long line of other publications and guidelines Danish EA checklist Page 25

26 Greenland has made their own EA checklist Greenland EA checklist Danish EA checklist De facto standards Page 26

27 Question no. 46, 47, 48...? Is the project idea designed? Is the userjourney documented? Page 27

28 Governance needed Evaluate Direct Monitor EDM, COBIT 5.0 Page 28

29 Templates and stage gate management Enterprise architecture inspection Idea Analyse Acquire Deliver Realise brief initiation document (PID) Business case closing report Benefits realisation report Page 29

30 Designed ideas, architected projects, better enterprises Page 30

31 Thank you any questions or comments? Page 31

Setting goals and measuring the value of Enterprise IT Architecture using COBIT 5 framework

Setting goals and measuring the value of Enterprise IT Architecture using COBIT 5 framework Karoline Westerlund, IT-strategist Umeå University, Sweden retirement Service Catalogue Defined framework Formalized