B: COAST COMMUNITY COLLEGE DISTRICT DISTRICT OFFICE/COLLEGE FUNCTIONING MAP
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1 Attachment B: COAST COMMUNITY COLLEGE DISTRICT DISTRICT OFFICE/COLLEGE FUNCTIONING MAP Function Service Provider Administrative Responsibility/Functional Implementation Admissions & Records, Assessment, Matriculation and Registration with District support District Office Associate Vice Chancellor, Educational Services Orange Coast College Vice President, Student Services/ Admin Dean, Enrollment Services Golden West College Vice President, Student Services/Administrative Director, Student Support Services Coastline College Vice President, Student Services/Director of Admissions & Records Athletics Orange Coast College Vice President, Instruction/Dean, Physical Education & Athletics Golden West College Vice President, Instruction/Dean, Physical Education & Athletics Coastline College NA Auxiliary Services - Bookstore Orange Coast College Vice President, Student Services/Bookstore Operations Golden West College Vice President, Administrative Services/Director, Bookstore Coastline College Vice President, Administrative Services/Director, College Bookstore - Food Services Orange Coast College Vice President, Instruction/Dean, Consumer, Health Sci & Career Ed Golden West College Vice President, Administrative Services/Food Services-Outsourced Coastline College NA - Associated Students Orange Coast College Vice President, Student Services/Dean Student Services Golden West College Vice President, Student Services/Director Student Activities-ASGWC Coastline College Vice President, Student Services/Advisor, Student Advisory Council Campus Safety & Security Orange Coast College Vice President, Administrative Services/Security Coordinator Golden West College Vice President, Administrative Services/Security Coord, Public Safety Coastline College Vice President, Administrative Services/Director, Maintenance & Oper Catalog/Schedule Development with District support District Office Associate Vice Chancellor, Educational Services Orange Coast College Vice President, Instruction Golden West College Vice President, Instruction Coastline College Vice President, Instruction Child Development Centers Orange Coast College Vice President, Instruction/Dean, Consumer and Health Sciences Golden West College Vice President, Administrative Services/Contracted Out Coastline College Vice President, Instruction/Dean, Costa Mesa Center 1
2 Curriculum Development with coordination through the District Office Associate Vice Chancellor, Educational Services District to the Board of Trustees Orange Coast College Vice President, Instruction/College Academic Senate Golden West College Vice President, Instruction/College Academic Senate Coastline College Vice President, Instruction/College Academic Senate DSPS (Disabled Students Program & Services) with District support Orange Coast College Vice President, Instruction/Dean, Counseling & DSPS Golden West College Coastline College Vice President, Student Services/Supervisor, Accessibility Center for Edu Vice President, Student Services/Dean, Counseling & Special Programs for the Disabled Environmental Health & Safety and Transportation Centralized District Office Vice Chancellor, Administrative Services/District EHS & Transportation Manager EOPS (Extended Opportunities Program & Services) with District support Orange Coast College Vice President, Student Services/Director, EOPS Golden West College Vice President, Student Services, Faculty Reassignment Coastline College Vice President, Student Services/Director, Financial Aid & EOPS Facilities Centralized with input from the colleges - Measure C Programming District Office Vice Chancellor, Administrative Services/Director, Facilities & Planning Facilities Master Planning Project Prioritization Funding & Expenditure - Facilities & Planning Unit District Office Vice Chancellor, Administrative Services/Director, Facilities & Planning Primary Contact with State Agencies Contracts & Purchase Orders Scheduled Maintenance with District support - Daily Operations, Architectural, Orange Coast College Vice President, Administrative Services/Manager, Facilities Construction Engineering, & Construction Management Golden West College Vice President, Administrative Services/Manager, Construction Facilities Coastline College Vice President, Administrative Services/Director, Maintenance and Operations Financial Aid with District support District Office Vice Chancellor, Administrative Services Orange Coast College Vice President, Student Services/Director, Financial Aid Golden West College Vice President, Student Services/Director, Financial Aid Coastline College Vice President, Student Services/Director Financial Aid & EOPS 2
3 Fiscal Affairs Centralized with input from Colleges - Accounting District Office Vice Chancellor, Administrative Services/Admin Director, Fiscal Affairs Orange Coast College Vice President, Administrative Services/Director, Fiscal Services Golden West College Vice President, Administrative Services/Director, Fiscal Services - Budget District Office Vice Chancellor, Administrative Services/Admin Director, Fiscal Affairs Orange Coast College Vice President, Administrative Services/Director, Campus Budget & Financial Operations Golden West College Vice President, Administrative Services/Director, Personnel Services - Payroll Systems District Office Vice Chancellor, Administrative Services/Admin Director, Fiscal Affairs Orange Coast College Vice President, Administrative Services/Director, Campus Budget & Financial Operations Golden West College Vice President, Administrative Services/Director, Fiscal Services - Purchasing District Office Vice Chancellor, Administrative Servives/Admin Director, Fiscal Affairs Orange Coast College Vice President ent, Administrative ive Services/Director rector, Campus Budget & Financial Operations Golden West College Vice President, Administrative Services/Director, Fiscal Services Foundation District Office Chancellor, Secretary to the Foundation Board Orange Coast College President/Director, Foundation Golden West College President/Director, College Foundation & Community Relations Coastline College President/Executive Director, College Foundation Grant Development and Operation Centralized with input from Colleges District Office Associate Vice Chancellor, Educational Services/Coordinator, - Federal & State (VTEA, Tech Prep, SB 70) Educational & Grant Services Individual College Grants Human Resources Centralized with input from Colleges District Office Vice Chancellor, Human Resources/College Presidents - Collective Bargaining - Contract Administration/Labor Relations - Direct Benefits, Recruitment - Federal & State Reporting - District Records 3
4 Human Resources Cont. Centralized Cont. - Hiring Process - Campus Personnel Activities Orange Coast College Vice President, Administrative Services/Director, Personnel Services - Position Requests & Descriptions Golden West College Vice President, Administrative Services/Director, Personnel Services - Interview & Orientation Coastline College Vice President, Administrative Services/Director, Personnel Services - Benefits and Payroll Information Services Centralized with services and support District Office Vice Chancellor, Administrative Services/Admin Director, District coordinated with Colleges Information Services - System Application & Development - System Implementation - MIS Implementation & Reporting - Telecommunication Services - Internet/ Services - System/Technical Support - Network Management with support from the District - Administrative Computing Services/ Orange Coast College Vice President, Administrative Services/Director, Administration - Desktop Computing Support Computing Services - Network Maintenance Golden West College Vice President, Administrative Services/ Technology Support Services - Media Services Coastline College Vice President, Administrative Services/Director, Computer Services - Instructional Computing Orange Coast College Vice President, Instruction/Directors, Web Services & Instructional - Web Development Computing Services - Classroom/Lab Computer Maintenance Golden West College Vice President, Instruction/Director of Online Instruction Coastline College Vice President, Administrative Services - Online Instructional Services Coastline College Vice President, Instruction/Dean, Distance Learning and/or Administrative Dean of Instructional Systems Development Internal Audit Centralized District Office Chancellor/Director, Internal Audit Services Library/Learning Resources Orange Coast College Vice President, Instruction/Dean, Library & Instructional Research Golden West College Vice President, Instruction/Dean, Learning Resources & Distance Ed Coastline College Vice President, Instruction/Dean, Learning Resources & Distance Learning 4
5 Maintenance & Operations (Physical Plant) Orange Coast College Vice President, Administrative Services/Director, Maintenance & Oper Golden West College Vice President, Administrative Services/Director, Maintenance & Oper Coastline College Vice President, Administrative Services/Director, Maintenance & Oper Physical Plant Centralized with local College application District Office Vice Chancellor, Administrative Services/Director, Facilities & Planning Orange Coast College Golden West College Coastline College Program Development with support and approval District Office Associate Vice Chancellor, Educational Services/Coordinator, through the District Educational Services & Grants - Curriculum, Program Development & Orange Coast College Vice President, Instruction/College Academic Senate Program Review Golden West College Vice President, Instruction/College Academic Senate Coastline College Vice President, Instruction/College Academic Senate - Telecourse Production Coastline College President/Administrative Dean, Instructional Systems Development - Contract t Education Coastli ne Coll ege Vice President, Instruction/Dean ti Military/Contract t t Education Program Orange Coast College Vice President, Instruction/Dean of Instructional Programs Public Affairs Centralized - Chief/District Information Office District Office Chancellor/District Director, Marketing & Public Affairs - Citizen's Oversite Committee - District Student Council - Government Relations - Graphics & Publications - Marketing - Programming (Bond) Team Member - Public Information Orange Coast College President/Director, Marketing & Community Relations - Community Relations Golden West College President/Supervisor, College Promotions & Director, Foundation & College Information Office Community Relations Media Relations/Press Releases Coastline College President/Director of Marketing & Public Relations Web Site Maintenance - College Publications Brochure Development Catalog/Schedule Publication 5
6 Research with District support District Office Vice Chancellor, Administrative Services/Research Systems & Analysis - Institutional Research Orange Coast College Vice President, Instruction/Dean, Library & Institutional Research Golden West College President/Associate Dean, Institutional Research & Planning Coastline College President/Supervisor of Research Centralized District Office Associate Vice Chancellor, Educational Services/Research Systems - MIS Data: State Reporting Analyst - IPEDS: Federal Reporting Risk Services Centralized District Office Vice Chancellor, Administrative Services/Manager, Risk Services Student Learning Outcomes & Assessment Orange Coast College Vice President, Instruction/College Academic Senate Golden West College Vice President, Instruction/College Academic Senate Coastline College Vice President, Instruction/College Academic Senate Student Health Services Orange Coast College Vice President, Student Services/Director Student Health Services Golden West College Vice President, Student Services/Associate Dean, Student Health Serv Coastline College Site Specific Note: with coordination from the District Office indicates the function is carried out at the campus/college level. The coordination at the District Office typically involves federal and state reporting, budgeting, Board of Trustee actions, and/or addressing legal issues. 6
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