Curriculum Development & Procedures

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1 Curriculum Development & Procedures

2 Contents Curriculum Program, Course Development, and Revision Procedures... 3 Program of Study: Required Actions... 7 Program Termination... 8 Transfer Agreement Process... 9 Transfer Agreement (Articulation) Work Plan, Sample Transfer Agreement (Articulation) Template, Sample CPCC 2

3 Curriculum Program, Course Development, and Revision Procedures New Courses & Revision of Courses 1. The faculty member will obtain the appropriate proposal form from the North Carolina Curriculum Procedures Reference Manual (Section 15) or the CPCC Curriculum Committee. 2. The faculty member will complete the form using the input of colleagues and the division director and, when appropriate, the input of other faculty, division directors who will be affected by the proposal, advisory committees, potential employers, and other colleges. 3. The faculty member or initiator will submit the proposed change to the Program Chair and the Division Director for their approval. 4. The Division Director in consultation with the Dean will submit the proposal to the Curriculum Committee at the College. 5. If the CPCC Curriculum Committee supports the proposal, it is submitted to the Vice President for Learning. If the CPCC Curriculum Committee does not recommend the proposal, it is sent back for revision. 6. The Vice President for Learning may consult the Learning Council, College Cabinet, and/or the Instructional Programs and Institutional Support Committee of the Board of Trustees. 7. Vice President for Learning will submit the proposal to the North Carolina Community College System (NCCCS) for approval by the Curriculum Review Committee of the North Carolina Community College System. 8. Course Submission deadlines are listed in the North Carolina Community College System Curriculum Procedures Reference Manual (Section 15). 9. After the Curriculum Review Committee of the North Carolina Community College System has approved the new or revised course, the Dean will direct the Division Director to request curriculum revisions to the affected programs of study, prepare course origination documents, notify counselors, faculty, other college departments, and make the appropriate updates in the College catalog. New Programs of Study 1. The faculty member will obtain the appropriate proposal form from the North Carolina Curriculum Procedures Reference Manual (Section 3) or from the CPCC Curriculum Committee. 2. The faculty member will complete the form using the input of colleagues and the division director and, when appropriate, the input of other faculty, division directors who will be affected by the proposal, advisory committees, potential employers, and other colleges. 3. The faculty member or initiator will submit the proposed program to the Division Director for their approval. 4. The Division Director in consultation with the Dean will submit the proposal to the Curriculum Committee at the College. CPCC 3

4 5. If the CPCC Curriculum Committee supports the proposal, it is submitted to the Vice President for Learning. If the CPCC Curriculum Committee does not recommend the proposal, it is sent back for revision. 6. The Vice President for Learning may consult the Learning Council and the College Cabinet. 7. The Instructional Programs and Institutional Support Committee of the Board of Trustees and the Board of Trustees will review and approve proposals for new programs of study. When a proposal does not receive approval at the Vice President for Learning level, the Instructional Programs and Institutional Support Committee level, or the Board of Trustees level, the Vice President for Learning will consult with the appropriate dean. 8. Vice President for Learning will submit the proposal to the North Carolina Community College System (NCCCS) for approval by the Curriculum Review Committee of the North Carolina Community College System. 9. The State Board of Community Colleges must approve proposals for new programs of study. 10. New program applications may be submitted at any time, but should be submitted within a reasonable amount of time after the initial planning notification. Applications are typically processed within 90 days and then are presented at two consecutive meetings of the State Board of Community Colleges. Select programs may be fast-tracked for approval in accordance with the North Carolina Community College System Curriculum Procedures Reference Manual. The State Board of Community Colleges does not meet in June or December, which may impact processing time. 11. Following approval by the State Board of Community Colleges, the Division Director will notify the Associate Dean for Graduation and Records that the electronic program of study may be submitted to the North Carolina Community College System for approval. Programs of Study submission deadlines are as follows: Implementation Term Filing Coordinator Review Disapproved Revision Fall June 15 June 30 July 15 Spring November 15 December 1 December 15 Summer March 20 April 5 April After System Office personnel have approved the program of study and released an electronic approval notice to CPCC personnel, the Dean will direct the division director to prepare course origination documents, notify the Graduation Office, counselors, faculty, and update the College catalog. CPCC 4

5 Revisions to Programs of Study 1. The faculty member will obtain the appropriate proposal form from the North Carolina Curriculum Procedures Reference Manual (Section 3) or the CPCC Curriculum Committee. 2. The faculty member will complete the form using the input of colleagues and the division director and, when appropriate, the input of other faculty, division directors who will be affected by the proposal, advisory committees, potential employers, and other colleges. 3. The faculty member or initiator will submit the proposed change to the Program Chair and the Division Director for their approval. 4. The Division Director in consultation with the Dean will submit the proposal to the Curriculum Committee at the College. 5. If the CPCC Curriculum Committee supports the proposal, it is submitted to the Vice President for Learning. If the CPCC Curriculum Committee does not recommend the proposal, it is sent back for revision. 6. After review and approval by the Vice President for Learning, the proposal will be submitted to the North Carolina Community College System for approval. 7. Programs of Study submission deadlines are as follows: Implementation Term Filing Coordinator Review Disapproved Revision Fall June 15 June 30 July 15 Spring November 15 December 1 December 15 Summer March 20 April 5 April After System Office personnel have approved the program of study and released an electronic approval notice to CPCC personnel, the Dean will direct the division director to prepare course origination documents, notify the Graduation Office, counselors, faculty, and update the College catalog. New Curriculum Standards & Revisions to Curriculum Standards 1. The faculty member will obtain the appropriate proposal form from the North Carolina Curriculum Procedures Reference Manual (Section 3 & 16) or the CPCC Curriculum Committee. 2. The faculty will complete the form using the input of colleagues and the division director and, when appropriate, the input of other faculty, division directors who will be affected by the proposal, advisory committees, potential employers, and other colleges. 3. The faculty member or initiator will submit the proposed change to the Program Chair and the Division Director for their approval. 4. The Division Director in consultation with the Dean will submit the proposal to the Curriculum Committee at the College. CPCC 5

6 5. If the CPCC Curriculum Committee supports the proposal, it is submitted to the Vice President for Learning. If the CPCC Curriculum Committee does not recommend the proposal, it is sent back for revision. 6. The Vice President for Learning may consult the Learning Council and the College Cabinet. 7. The Instructional Programs and Institutional Support Committee of the Board of Trustees and the Board of Trustees will review and approve proposals for new curriculum standards. When a proposal does not receive approval at the Vice President for Learning level, the Instructional Programs and Institutional Support Committee level, or the Board of Trustees level, the Vice President for Learning will consult with the appropriate dean. 8. The State Board of Community Colleges must approve changes to curriculum standards. 9. New curriculum standards and revisions may be submitted at any time, but should be submitted within a reasonable amount of time after the initial planning notification. New applications are typically processed within 90 days and then are presented at two consecutive meetings of the State Board of Community Colleges. Curriculum standard revisions that affect core courses require the approval of two-thirds of the community colleges approved to offer the program and are then presented at one meeting of the State Board of Community Colleges. The State Board of Community Colleges does not meet in June or December, which may impact processing time. 10. Once a curriculum standard has been revised, colleges must submit a program of study revised to meet the new standard within one year of the effective date of the revised standard. Roadmap for New Programs CPCC 6

7 Program of Study: Required Actions Type of Activity Changes to elective pick list Changes within the approved curriculum standard Adding new certificate and Diploma programs within an approved degree program New courses to CCL Additional courses to a curriculum standard Changes to a curriculum standard New programs Division Director Dean Curriculum Review Committee Vice President for Instruction NCCC System Office Graduation Office CPCC Catalog Counselors and Faculty Approval Approval Approval Approval Notify Update Notify Approval Approval Approval Approval Approval Notify Update Notify Approval Approval Approval Approval Notify Update Notify Approval Approval Approval Approval Approval Notify Update Notify Approval Approval Approval Approval Approval Notify Update Notify Approval Approval Approval Approval Approval Notify Update Notify Approval Approval Approval Approval Approval Notify Update Notify CPCC 7

8 Program Termination Deans and division directors will work collaboratively to ensure a smooth transition upon deciding to terminate a program. The dean and division director will be responsible for written notification to students and appropriate offices as well as oversight of the following activities. Notify the CPCC Curriculum Committee. The committee will notify the Vice President for Learning. The Vice President for Learning will review and seek the support of the Board of Trustees Instructional Programs and Institutional Support Committee regarding the proposed program termination decision(s). Board of Trustees will act on the recommendation of its Instructional Programs and Institutional Support Committee The Assistant to the Vice President for Learning will be responsible for ensuring that the Curriculum Program Termination Form is submitted to the North Carolina Community College System Office Notify program faculty/advisors. Plan and conduct a meeting with students to inform/advise them of their options and, if possible, the last term program courses will be scheduled. Provide students with a detailed transitional Education Plan. Submit to the Assistant to the Vice President for Learning a copy of the student letter of notification. Maintain on file in the division office copies of the student letter of notification. Notify the following offices : o o o o o Compliance & Audit Counseling Services Graduation Office Library Services Information Technology Services Delete the program from the catalog. Notify external accrediting agency, if applicable. Notify members of the Advisory Committee. Employ the standards established in P&P 4.08, Non-Administrator Contract Policy, if applicable. Make decisions regarding the disposition of equipment, if applicable. CPCC 8

9 Transfer Agreement Process 1. CPCC faculty/division director should develop a concept paper that may include a brief discussion of the idea, justification, desired outcomes and demographics; discuss with dean. Dean will identify project coordinator to oversee the development of the transfer agreement. 2. Conduct needs assessment and interest survey with the objective being to determine students interests and community demand. Dean reviews assessment/survey results to determine feasibility and provides further direction. 3. Consult with campus units such as Library, ITS, ESS, Counseling/Advising and others who may need to be involved. 4. Complete the Transfer Agreement Work Plan. 5. Develop the A.D.T., Agreement Development Team to clearly outline the one-for-one transfer, involving such groups as counselors and others from the college community. 6. Review one-for-one course transfers with program faculty at the community college and senior institution. 7. Negotiate exceptions with the college/university and request endorsements from appropriate division directors and dean(s). 8. Seek endorsement and approval from VPI/President from both institutions. Signed copies filed with the Vice President for Instruction. 9. Implement marketing plan; inform groups such as counselors, academic advisors, recruiters and others to assist with implementation. 10. Annual evaluation submitted to the VPI discussing the following factors: evaluation of process between institutions student enrollment effectiveness of marketing strategies transfer of courses impact on resources such as supplies, travel, acquisition of books curricula alignments availability of credentialed faculty A sample Transfer Agreement (Articulation) Work Plan and the Transfer Agreement Template are shown on the next two pages. Electronic versions of these forms can be found here: Work Plan: Transfer Agreement Template: doc CPCC 9

10 Transfer Agreement (Articulation) Work Plan, Sample Vision: To develop articulation agreements that will remove all barriers and provide seamless transitions for community college students when transferring to senior institutions Project Director: Curriculum Program: Date: 1. Program Need: (What need are you responding to?) Specify an identifiable educational need that exists and can be addressed within your division/program area. Describe the problem clearly, and provide supporting evidence. 2. Objectives: (What are the anticipated outcomes?) Give the specific and quantifiable goals you hope to achieve from the development of this articulation agreement (for example, increase student retention and enrollment by x%; increase awareness by x%, etc) 3. Project Description: (How are you going to do it?) Indicate the activities that are to be conducted to meet the objectives, including: Description of Curriculum Program Targeted Population Collaborating Partners Timeline Implementation Plan 4. Budget: (How much will the project cost?) Develop a line item budget and budget narrative explaining and justifying each line item; include any matching or in-kind support. Salaries Supplies and Materials Equipment Travel Marketing Contractual Services Other 5. Marketing: What marketing activities (brochure, open house, website, press release, etc.) are you considering doing to promote this articulation work plan, and when will they occur? Marketing Activities Marketing Timeline 6. Evaluation: (How will you know when and to what extent you have succeeded?) What kind of results will indicate the accomplishment of your objectives? What will be your method of evaluation (surveys, questionnaires, interviews, student registration data, etc)? CPCC 10

11 Transfer Agreement (Articulation) Template, Sample Central Piedmont Community College and This transfer agreement is designed to assist Associate Degree (AA, AS) graduates from Central Piedmont Community College (CPCC) in earning a Bachelor s degree from in the following majors: (Fill in names of Bachelor s Degrees) Agreement Guidelines This section sets forth the general guidelines for this transfer agreement to be effective (fill in semester/year). Both colleges agree to abide by these guidelines and review them periodically. Any addenda to this agreement should be agreed to by both parties. This agreement may be terminated by either college by submitting a written notice of intent at least 90 days in advance. 1. Students must meet all the admissions requirements of including completion of the application, submission of official transcripts from all institutions attended, a written personal statement, and payment of the application fee. 2. Students must meet the residency and graduation requirements of according to their catalog of entry. Students may transfer a maximum of (fill in # of hours) semester credit hours from CPCC. The remaining hours for the degree (fill in # of semester credit hours) must be completed through. 3. Students will receive transfer credit for courses taken at CPCC according to the attached Transfer Agreement. Other courses taken at CPCC will be evaluated for transfer on a course-bycourse basis by the Registrar s Office at. To receive credit for a course, a student must have earned a C or better. (A status of incomplete will not be considered for transfer.) 4. By entering into this contract, agrees to provide CPCC with comprehensive historical enrollment and graduation data for all former CPCC students attending once each year, no later than July 1 of each year. President, Date President, CPCC Date Vice President for Academic Affairs, Date Vice President for Learning Date Dean Date Dean Date Chair Date Division Director Date CPCC 11

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