BUDGETING, FORECASTING AND COST MANAGEMENT USING EXCEL

Transcription

1 PC BASED EVENT BUDGETING, FORECASTING AND COST MANAGEMENT USING EXCEL April 2014 at Hotel Cardoso, Maputo, Mozambique This pc-based workshop will significantly enhance the skills and knowledge of delegates and improve their ability to develop detailed budgeting, forecasting and cost control // Introduction The use of Excel is essential for anyone working in the broader area of finance. It is widely admitted that most users are very limited in their use of all the power which Excel offers. Generally people learn a couple of the essential functions and just make do. This results in huge inefficiencies in time taken to work properly... and also results in less than optimal decisions. The main reason which is given for this inefficiency is being busy... busy... busy at the office. This course resolves the problem by using two full days to focus on new learning and efficiency using the powerful functions and commands in Excel. The focus is on the key planning tool... the budget. Another word for a budget is really that it is a calculated guess about the future that is a forecast. The course therefore teaches the optimal use of Excel in the area of management accounting. It will achieve two objectives for participants: Develop Excel skills to use many of the functions and commands with ease Create confidence in making better financial decisions for your business // Who Should Attend? Managers responsible for financial reporting Accountants and other accounting staff Financial controllers and financial managers Business owners, entrepreneurs Business analysts Liberation Through Education - Innovative Training Events for a Competitive African Market

2 The following is a list of the main Commands on the Ribbons which will be covered: Home Insert Page Layout Formulae Data Review View Developer All Tabs and Quick Access Toolbar Table, Pivot Table, Charts Themes Function Library, Name Manager, Formula Auditing What if Analysis, Subtotal Comments, Protect Sheet Window Record Macro, Insert (Spin Button) The following is a list of the main formula functions which will be covered: FUNCTION FV IPMT IRR MIRR NPV PMT PPMT PV XIRR XNPV POWER PRODUCT ROUND SQRT SUBTOTAL SUM SUMIF SUMPRODUCT AVERAGE COUNT COUNTIF COVAR FORECAST GROWTH MAX MIN STDEV TREND VAR DESCRIPTION FINANCIAL FUNCTIONS [10] Returns the future value of an investment Returns the interest payment for an investment for a given period Returns the internal rate of return for a series of cash flows Returns the IRR where+ and - cash flows are financed at different rates Returns the net present value of an investment Returns the periodic payment for an annuity Returns the payment on the principal for an investment for a given period Returns the present value of an investment Returns the IRR for cash flows that is not necessarily periodic Returns the NPV for a schedule of cash flows that is not necessarily periodic MATH AND TRIGONOMETRY FUNCTIONS [8] Returns the result of a number raised to a power Multiplies its arguments Multiplies its arguments Returns a positive square root Returns a subtotal in a list or database Adds its arguments Adds the cells specified by a given criteria Returns the sum of the products of corresponding array components STATISTICAL FUNCTIONS [11] Returns the average of its arguments Counts how many numbers are in the list of arguments Counts the number of nonblank cells that meet the given criteria Returns covariance, the average of the products of paired deviations Returns a value along a linear trend Returns values along an exponential trend Returns the maximum value in a list of arguments Returns the minimum value in a list of arguments Estimates standard deviation based on a sample Returns values along a linear trend Estimates variance based on a sample Please take note that Delegates should have a basic working knowledge of Excel and be in possession of their own laptops installed with any version of MS Excel [Applicable to Excel 2007, 2010 and 2013]

3 This course will provide you with a proven set of methods, processes, tools and techniques to: Analyze and prepare financial statements accurately and aesthbetically Assess budgeting models to appropriately capture all of the costs and benefits Build models and find your way around excel worksheets to enhance your performance Deal with tables of data to import, organize and explore massive data sets Consolidate your budgets into financial statements in excel to increase transparency and business performance Ensure you make effective decisions with limiting constraints Find your way around the Excel Ribbons to assist you in finding the commands that you need to complete Improve the value of money, loans, time and business valuation through financial modeling Master capital investment projects and cost of capital to determine your organisations long-term investment Develop a flexible forecast system of cost management and Capital Budgeting (Project Analysis) Increase competitiveness through better budgeting and controlling systems COURSE OUTLINE Ribbons Functions and Commands of Excel The power of Excel for building financial models The 8 Ribbons of Excel with their commands and functions Using formulae: copying, anchoring and special pasting Using functions: financial, statistical and mathematical Case Study in Excel: Using a template, the following will be reviewed: Excel Help (F1) Inserting Comments Freeze Panes Excel Options Inserting Hyperlinks Replace Quick Access Toolbar Sorting and Filtering Naming Cells Cell formats Show Formulae Hyperlink Paste Special Audit Tools Anchor and Paste Financial Statements as the Basis of Planning Review of the financial objectives of business: ROI, ROA, ROE Overview of financial reports Balance Sheet (Statement of Financial Position) Income Statement (Statement of Financial Performance) Cash Flows (Statement of Cash Flows) Strategic Key Performance Indicators Key objectives of budgeting Quantitative objectives Qualitative objectives Case Study in Excel: Using financial statements and an Excel template to build a model for financial analysis of past information with a view to forecasting future years Managing by Exception using Variances Setting budgeting objectives and tolerance levels Operating budgets Sales (volumes, and pricing) and other Revenue budgets Expense (Opex), distinguishing between Fixed Costs and Variable Costs Capital budgets Capital expenditure Decisions (Capex: Fixed assets and Working Capital) Financing sources (Equity and Debt) Monthly reporting procedures and timely action Case Studyin Excel: Building a model to calculate monthly and year to date variances and linking to monthly reports where tolerance levels have been contravened Budgeting Processes and Methods The budget process: Timing and Cycles Strategic tools essential in planning for the budget process SWOOTT PESTEL 5 Forces of Competition Gap analysis Budgeting Techniques Incremental based budgets Zero Based Budgeting Activity Based Budgeting Rolling Budgets Beyond Budgeting compared to traditional budgeting principles Leadership principles Performance management principles Case Studies in Excel: Building financials models using What if analysis 1. Financial Strategies for Divisional Budgets

4 (ROAM as the primary measure) 2. Rolling and Flexible Budgets for SME Manufacturing business Forecasting Revenues and Costs The three principles of forecasting in order Ignoring the past Due diligence and the view of the reasonable person Substituting error for chaos Necessity to apply a range of different forecasting methods: Qualitative Models Market Research Delphi Method: Quantitative Models Econometric Modelling: Time Series Methods: Projecting levels of forecasting: Base, Best and Worst Converting annual budgets to monthly budgets considering seasonality Case Studies in Excel: Building financial model templates for the Income Statement using forecasting methods and Scenario manager 1. Forecasting Sales and Expenses to EBIT with an Assumptions table for retail 2. Convert annual sales unit forecast to seasonalised monthly budget Cost Volume and Profit Analysis with Data Tables Determining the cost of a product by selecting a costing basis Marginal costing Full costing with different overhead allocation bases Activity based allocation of overheads Standard costing Lean approaches to cost determination Categories of costs Fixed, Variable and Semi-variable Impact of fixed and variable costs on volumes and profitability Determining the cost per unit, break even point and margin of safety Building Data Tables for quick reference to a range of assumptions One way data tables Two way data tables Case Study in Excel: Using a financial model to determine break-even and unit cost calculations and apply sensitivity, scenario analysis and data tables for a bottling company Principles of Capital Budgeting and Project selection The search for strategic and profitable growth of a business Organic growth Mergers and Acquisitions Grasping compounding and growth Future values of a lump sum and annuities Present Values of expected future lump sums and/or annuity income Methods for selecting from opportunities available Payback period Discounted Cash Flow approaches (NPV, IRR, MIRR) Measuring and mitigating forecast risks Forward contracts Option contracts Case Study in Excel: Building a cash flow model for project analysis to determine the Payback period, Net present value, Internal rate of return and Modified internal rate of return to make a project investment decision Approaches in Service, Manufacturing, Retail and Government sectors Review Distinguishing different approaches depending on the Industry Services Resources Industrials Retail Discussion with delegates based on their industry and expectations Practice in building a suitable model for individual needs. Course Director Professor David Flynn BA(stell) ; B Ed(UCT); B Com (Hons)(Natal); MBA(UCT); NCTD; IMA (SA) David Flynn is the author and co-author of several texts in the field of financial accounting and financial management. He has served as Head of Department of Accounting at the University of Cape Town, a visiting professor at Rhodes Investec Business School and Windsor University Canada, and as a facilitator and consultant to organizations in a number of centres worldwide as well as in his home country, South Africa. Apart from seminars in South Africa he travels widely in order to present seminars and has most recently served as a facilitator in southern African countries such as Kenya, Namibia, Mozambique, Tanzania, Zambia and Malawi as well as further afield in Dubai, Kuwait, Kuala Lumpur, Manila, Shanghai and Sao Paulo.

5 REGISTRATION FORM Budgeting, Forecasting and Cost Management using Excel April 2014 // Hotel Cardoso, Maputo, Mozambique (NOL196) To register for this event please complete the registration form below and fax it to +27 (0) or it to Alternatively please call us on +27 (0) COMPANY DETAILS Company Name:... Postal Address:... Postcode:... Country:... Physical Address: Invoice for Attention Of:... Tel:... Fax:... VAT Number:... MANAGER AUTHORISATION Signature:... COURSE FEES PER DELEGATE $ USD x... Delegates = $... Please note that payments is required no later than 10 days from invoice date. In the the event of non-payment, Nolwazi Africa reserves the right to cancel the booking and the full amount under disagreement will be due and payable. BANKING DETAILS Bank Name: First National Bank Centurion Account Name: Nolwazi Africa Events Account Number: Branch Code: Swift Code: FIRNZAJJ926 CONFIRMATION DETAILS Upon reception of your booking, we will each registered person our delegate confirmation pack. this pack will include venue information with a map and specific event details. If you have not received confirmation within one week of booking, kindly contact us on +27 (0) for assistance. Delegate fees include all workshop materials, lunch and refreshments for each day. Please note that hotel accommodation and travel are not included in the price. We can offer travel and hotel booking assistance if required. Please feel free to contact us, we will gladly assist you. CANCELLATION & TRANSFER POLICY Delegates unable to attend the event may send a substitute delegate in their place. Please send written details of substitution. Written cancellations must be received more than 10 working days prior to the date of the event and will be liable for 50% of the event fee. Failure to cancel, or cancellations received 10 working days or less prior to the event date, will result in liability for the full event fee. Nolwazi Africa reserves the right to alter the program and speaker details without notice. GROUP DISCOUNTS 2 5% discount 3 10% discount 5+ 15% discount DELEGATE REGISTRATION Delegate 1: Delegate 2: Delegate 3: Delegate 4: Delegate 5: Delegate 6: Your Sales Executive: Jaime Thomson