Save paper, save trees, save storage, save money.

Transcription

1 Save paper, save trees, save storage, save money. Agilysys DataMagine Document Management Solution Suite technology innovation solutions

2 Simplify document management. All businesses, from small-scale office environments to complex corporate operations spanning multiple locations, can benefit from a document management solution. However, not all image-enabling systems are created equal. Some require months to implement and others only complicate existing processes instead of streamlining them. To simplify management of your business operations, you require a document management solution that can scan, index, archive, store and retrieve online documents without interfering with your existing applications.

3 Document Management Agilysys DataMagine is a document management solution that transforms paper records into electronic images that are then archived for on-demand access. Increase security and functionality while realizing organizational process improvements. The software s U.S.-patented imaging module seamlessly integrates with your business applications, usually without writing or changing a single line of code. A cost-effective document management solution is something that virtually every business needs, whether it s to cope with increasing paperwork or to satisfy regulatory requirements. Revolutionize paper document storage and retrieval from an inefficient and expensive drain on your bottom line into a benefit that saves money while promoting environmental stewardship. Customize Your Solution Whether you require a document management solution for one location or across multiple business units, you now can choose the best features to fit your needs. DataMagine is a completely scalable solution suite comprised of modules that can be acquired and implemented at your pace, enabling you to define the system you need for your business without the cost of extra features you don t need. Available modules include: Attendant Module Barcode Module CD Burning Module DocFlow Module Document Imaging Module Index Update Module Signature Capture Module Report Archive & Retrieval Module Web Scan/Index/Search Module Driver s License and Passport Scanning Export and Purge Waivers & Registrations If your property offers activities or spa services, you know how time consuming it is for your guest to sign a waiver for each activity, and storing all that paperwork can be costly and inefficient. With DataMagine, you can present waivers electronically on a tablet PC for the activity participant s signature. Once read, approved & signed by your guest, the waiver is automatically archived and indexed into DataMagine for easy retrieval, viewing, printing or ing, minimizing or preventing future disputes or legal challenges. The DataMagine solution also enables remote registration of children and teens in youth programs using the system s tablet-based electronic registration application. Parent signatures, medical information and other required data is archived as a PDF file. To ensure safety, photos of the children and teens who are participating in the programs, as well as photos of the adults who are designated to pick them up, are included. The PDF forms are readily available in case of emergency, and reports can be created to track the activities of each child and teen.

4 Features & Benefits Remote On-Demand Data Access Streamlined Document Retrieval Instant Data Delivery Electronic Document Routing Scalable Easy Deployment and Integration Compliance with Regulatory Requirements like Sarbanes-Oxley Individual Permission Levels User Friendly, Intuitive Retrieve electronic documents securely from any location via Internet or Intranet. Increase employee productivity by reducing paper flow while improving access to data. Improve response time with the ability to deliver digitized records to the appropriate internal, customer or vendor destination in real time. Route electronic documents for approvals via desktop or while maintaining a complete audit trail with reporting. Implement in a single department or enterprise-wide. Install DataMagine right alongside your current business applications, with little or no coding necessary. Organize and retrieve indexed records for audits or IRS review. Secure sensitive data. Train staff quickly and easily. With the patented technology of the DataMagine solution, users can quickly transform any business document into an electronic digital image, archive it and then access it on demand. The software s platform-independent technology works seamlessly with most existing applications, whether they are proprietary, legacy or leading edge. DataMagine is fast to implement, easy to use and requires little maintenance. As a result, customers often achieve a quick return on investment (ROI) with high rates of satisfaction. To learn why so many successful businesses rely on the Agilysys DataMagine document management solution, visit or call

5 About Agilysys Agilysys is a leading developer and marketer of proprietary enterprise software, services and solutions to the hospitality industry. The company specializes in market-leading pointof-sale, property management, inventory & procurement, workforce management and mobile & wireless solutions that are designed to streamline operations, improve efficiency and enhance the guest experience. Agilysys serves casinos, resorts, hotels, foodservice venues, stadiums and cruise lines. Agilysys operates extensively throughout North America, Europe and Asia, with corporate services located in Alpharetta, GA, and APAC offices in Singapore, Hong Kong and Malaysia. For more information, visit For more information on Agilysys solutions, visit or call Copyright 2014 by Agilysys, Inc. All rights reserved. Neither this document nor any portion of the contents of this document may be reproduced or transmitted in any form or by any means without the prior written permission of Agilysys, Inc. This document may be changed at any time without notice. This document contains confidential information of Agilysys, Inc. which may not be used or further disclosed without the prior written permission of Agilysys, Inc. All trademarks, and registered trademarks are the property of their respective owners. Rev 04/14