College of The Albemarle. Web Registration Using mywebadvisor

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1 College of The Albemarle Web Registration Using mywebadvisor

2 Guide to Web Registration for Credit Courses Introduction Login to Student Portal & Activate Your Account Login to myweb Advisor How to Search and Register for Classes How to Register for Previously Selected Sections How to View Your Account Balance How to Pay for Classes How to Drop and Add Classes Program Evaluation Troubleshooting Tips Course Section Information Helpful Contacts and Information

3 Introduction Online registration through mywebadvisor is the fastest and easiest way to register for classes at College of The Albemarle. The system offers many advantages. You can avoid the lines and frustration of walk-in registration, save time, and have a better chance of getting the classes you need when and where you want them. You can with your advisor s help create a list of preferred sections before your registration date. Then, during the registration period you can finalize your registration with a few clicks of the mouse. The Search feature allows you to find the sections you need quickly and easily by setting specific parameters (such as day, time and place) that will accommodate your schedule. Students can register and pay for their classes online through My WebAdvisor. You are encouraged to consult your advisor before registering online. You will follow the normal schedule for registration - Important Dates & Deadlines.

4 Caution Registering for classes not in your program of study will delay your graduation date. Financial aid will only pay for classes in your program of study. Students are responsible for knowing the course requirements for their program of study as well as the college s academic policies and procedures. The college catalog and the Program of Study Curriculum Guides are available on the COA website. To view the catalog click go to Academics then Catalogs and Handbooks Important: Do you know your catalog of record? Your catalog of record is the catalog in use the year you started your current Program of Study. For example if you started COA in the fall 2011 semester then your catalog record is the catalog. Make sure you select your catalog of record to ensure your taking the correct courses for your program of study Use Program Evaluation in mywebadvisor to check if you registered for the courses in your program of study. For more information on Program Evaluation go to Slide 19.

5 Login to Student Portal Your student account must be activated before you can login to My WebAdvisor to register for classes. New student accounts are activated within one business day after application to College of The Albemarle. Continuing student accounts remain active for one year after the last semester attended. Go to and click on the Student Portal link.

6 Activate Your Account If you are new to COA activate your account from the Student Portal Page. This will also activate your mycourses and Gmail account. Your username and password will be the same for all three accounts.

7 Activate Your Account: Password Manager

8 Login to mywebadvisor

9 mywebadvisor You are now logged into My mywebadvisor. Click on the Students Menu or Link. To see a alphabetical list of courses offered by campus go to COA s website at and click on Students> Course Schedules. The course schedule provides an alphabetical list of courses by campus.

10 How to Search & Register for Classes Once in Register for Sections click on the Search and Register for sections

11 How to Search & Register for Classes Under the Registration section Select Search and Register for sections On the Search and Register page you need to select your search parameters. Begin by clicking on the drop down arrow beside TERM and selecting the term for which you wish to register. You also need to select at least one other search parameter (such as subject, meeting after/before, day of the week, location etc.) To narrow the search include the course number Click SUBMIT to see your search results. See Course Section definitions on Slide 22

12 How to Search & Register for Classes The system will return a list of sections based on the search parameters you entered. Click the select box for the sections you wish to add to your list of preferred sections If the status of the class is open that means seats are available and you can select the class by clicking in the box under the column Select Section*(s) If you want to see more information about the class click on the link in the Section Name and Title box You can also see textbook information and price When you re done selecting the sections you want click the submit button Important: Campus Location listed as Pasquotank or Dare Off Campus are online classes they will have a N for the section number/letter - See Course Section information on Slide 22

13 How to Register for Previously Selected Sections The course section you have selected will be listed under your Preferred Sections or shopping cart. You can go back to search and select more course sections and add them to you list of Preferred Sections. The courses sections listed in your Preferred Sections are automatically saved. Advising Tip: Once you have the courses you would like to take in your Preferred Sections or shopping cart you can your advisor to have them look over your selections. They have access to your Preferred Selections and can provide feedback on your course selections. It s a good way to ensure you are taking the courses you need for your program of study. Your advisor is listed in My Profile under Academic Profile. You may also delete a section from your Preferred Sections List by selecting RM- Remove from list

14 How to Register for Previously Selected Sections TABLE OF CONTENTS You can go to your Preferred Sections anytime by clicking on Register for Previously Selected Sections or Drop Sections To register for a course click on the drop down menu, select RG- Register, and submit The course you have registered for will be listed under your Current Registrations

15 How to Register for Previously Selected Sections mywebadvisor will return a Registration Results page. If you encountered no error messages, your status will show Registered. At this point you can click OK. You have completed your registration for the selected section(s). If you encounter red error messages on the Registration Results page, you will need to resolve them as directed before you can proceed with registration. More information is provided in the Troubleshooting Tips. You can also drop a section your have registered for within Register/Drop Sections as long as you drop before the first day of classes. Registering for classes not in your program of study will delay your graduation date. Financial aid will only pay for classes in your program of study.

16 How to View Your Account Balance Click on Acct Summary by Term Select a term by clicking on the drop down arrow click SUBMIT Your account balance for the term will appear on your screen for review. If you would like to see details on your charges or payments, click on Detailed Acct Statement, and then click Generate Statement. This will give you your account details for the previous year.

17 How to Pay for Classes You have three options for paying for classes - online with VISA/MC, through a monthly Payment Plan or in person at our Cashiers Office. To Pay online in full with a VISA or MasterCard credit or debit card : From the Student Menu click Pay on My Account Fill in the Full Payment Amount and select Payment Type using the drop down arrow and submit Enter your credit card and other necessary information onto our secure network and submit the transaction.

18 How to Pay For Classes To use our convenient payment plan*: Click on Set Up Payment Plan to go to the Tuition and Fees page. Then click on the link labeled Set Up A Payment Plan and you will go to Follow the instructions and choose to Enroll Today (Note: You may include the cost of your books in your calculations). If you need assistance, have questions, or need to make any changes, please contact Jessica Sawyer at x *There is a $25.00 fee for setting up the payment plan. Payments are deducted monthly from your checking or savings account or you can have your credit card charged. To pay in person we accept cash, checks and VISA or MasterCard payments at all three COA campuses. Call the campus nearest you for office hours: Elizabeth City x2248, Dare x 248 or Edenton-Chowan x 2413.

19 How to Drop and Add Classes From Your Preferred Sections List To Drop a Class from Your Preferred Sections List: Click on Register/Drop Sections, then In the Preferred Sections List select RM-Remove from List and Click SUBMIT Your updated Preferred Sections list will display. Click OK to return to the main menu. To drop a class you have registered for go to next slide.

20 How to Drop and Add Classes You Have Already Registered For To Drop a Class That You Have Already Registered For: Click on Register/Drop Sections, then Click Drop box next to the class you wish to drop and SUBMIT (If the class has started you need to contact an advisor)

21 Program Evaluation Program Evaluation allows you to see what classes are still outstanding for your degree. In addition, you can use Program Evaluation to see what would happen if you were to change your Program of Study. Select Program Evaluation from mywebadvisor then click on the radio button for Active Programs to see how you are progressing with your degree or click on the drop down arrow on the What if I changed my program of study? Click on the drop down for courses to include. It is recommended to Include All Work. Click SUBMIT.

22 Program Evaluation Choose the Catalog Year (Catalog of Record) and Click SUBMIT. Students are responsible for knowing the course requirements for their program of study as well as the college s academic policies and procedures. Besides the college catalog and the Program of Study Curriculum Guides the Program Evaluation of your transcript and your advisor are the best resources to ensure your progress toward graduation. Catalog of Record: Your catalog of record is the catalog in use the year you started your current Program of Study. For example if you started COA in the fall 2013 semester then your catalog record is the catalog. Make sure you select your catalog of record to ensure your taking the correct courses for your program of study.

23 Error Message: Class section is restricted to (certain major). Troubleshooting Tips What it Means and What You Should Do: The course is restricted based on your current program of study. You cannot register for this section if its not required for your current program of study. Class section is closed. A granted petition is required to enroll in this section. Class section requires registration in. Student may not register for class section at this time. Class section conflicts with. Student does not have a current academic program. Course has an optional co-requisite. Student cannot register before time on date. Student does not have a registration priority. Term requires one. You may not drop classes after the semester has started. The section you selected is full. Review the schedule of courses and select another section with a status of OPEN. Click on the blue course code and read the comments, which will tell you how to obtain permission to take this section. There is a required matching class section for this class. mywebadvisor will register it automatically. The add period for this class is over. You may not register for the class. Contact your advisor. These classes have overlapping times and you will not be allowed to register. Select a different class that does not overlap. Contact your advisor. The co-requisite is optional. Disregard. You cannot register before your assigned time. Contact the Admissions office at The deadline to drop a class has passed. You may only withdraw. Complete a withdrawal form and obtain your instructor s signature. Contact your advisor.

24 Course Section Information To view the course schedule go to COA s website, click on Academics, and then on Course Schedules. Click on the semester you want to register for. Notice the Section Session column. Sections are assigned by campus location and indicate if they are face to face, hybrid or internet courses. To register online you need to know how sections are defined. The following information on course sections will assist you in registering for the right course at the right campus whether online or face to face. N = Internet classes are taken online. You may need to come to a campus to take mid-terms and/or final exams. Different sections are listed as N, N1, N2 etc. in HY = Hybrid classes are both face to face and online. The schedule will show the days, times and location of the face to face portion. HY1, HY2 = face to face portion is offered on the Elizabeth City campus. HYA, HYB = face to face portion is offered on the Dare County campus. HYW, HYX = face to face portion is offered on the Edenton-Chowan campus.

25 Course Section Information To view the course schedule go to COA s website, click on Academics, and then on Course Schedules. Click on the semester you want to register for. Notice the Section Session column. Sections are assigned by campus location and indicate if they are face to face, hybrid or internet courses. To register online you need to know how sections are defined. The following information on course sections will assist you in registering for the right course at the right campus whether online or face to face. 01, 02, 03 etc. classes are face to face and located at the Elizabeth City campus. A, B classes are face to face and located at the Dare County campus W, X classes are face to face and located at the Edenton-Chowan campus

26 Helpful Contacts and Information Need your User Name? First name_last name (john_doe) If you have questions about your username, on What s my Username? in mywebadvisor. Enter your last name and your SSN or Student ID and click SUBMIT. Need your password? Need your Student ID Number? Need to change your major? Need to know who your advisor is? Need advising information? Click on the set your password link in mywebadvisor Student ID number is on your ID badge, on your Welcome Letter from Admissions, on a printed registration form, or you may call an advisor. See your advisor. On the mywebadvisor tab click on My Profile. If you do not have an advisor assigned, contact Student Development: x 2290 Contact your advisor Elizabeth City Campus Edenton-Chowan Campus Dare County Campus (Fax) (Fax) (Fax)

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