Student Registration Guide

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1 Student Registration Guide Wilmington Campus 411 N Front St Wilmington, NC CAPE FEAR COMMUNITY COLLEGE View or print a complete schedule of classes at North Campus 4500 Blue Clay Rd. Castle Hayne, NC

2 The purpose of this guide is to assist students in using the online registration system, WebAdvisor. Students are encouraged to contact their assigned advisor and use their Program Evaluation in WebAdvisor for advice on course selection and program requirements. Special credit students may contact a counselor for assistance. This guide is produced by the Cape Fear Community College Registrar s Office. If you have suggestions on how it might be more helpful to you, please contact 2 Version 6.0: 06/01/2011

3 Inside this Guide How to Log in to mycfcc and WebAdvisor... 4 How to Use Express Registration... 5 How to Search and Register for Classes... 8 How to Register for Previously-Selected Classes How to View and Print Schedules How to View and Print Tuition Invoices How to Pay for Classes Tuition and Fees How to Drop and Add Classes Where Can I Register On-line? Troubleshooting Tips Helpful Contacts and Information Program Evaluation How to Read Program Evaluation How to Read Development Course Placement Registration Form for Current Students

4 How to Log in to mycfcc and WebAdvisor All currently enrolled students can log in to their WebAdvisor account through the mycfcc portal. From the CFCC home page ( click on the mycfcc icon. Login using your username and password. If you don t know or can t remember your username or password, follow the login help for resetting your information. 4

5 How to Use Express Registration 1. Click on the WEBAdvisor icon on the single click access menu. If you logged onto WEB Advisor through mycfcc, you should be taken directly to WEB Advisor without having to log in again. 2. At the Student Menu, under Registration, select Register for Sections. 3. At the next menu select Express registration. 5

6 On the Express Registration page, enter the six digit CIN number from the schedule book or web schedule in the box titled Synonym. This number is to the LEFT of the course id in the schedule book and under course id on the web schedule. Using the CIN number is the quickest and easiest way to register. If you do not know the CIN number or it isn t working as expected, you will need to enter the subject, course number and section of the course you want to enroll in. Enter either the CIN number or the course information, not both. 3. Click Submit when your choices are complete. 4. The Register and Drop Sections will appear with your list of selected courses. 6

7 7. If you encountered red error messages on the Registration Results page, you must resolve them as directed before you can proceed with registration.* Be careful to select only one section of each course. Also, Lab sections MUST MATCH the class section number. More information is provided in the Trouble shooting Tips in this guide. ***To register for the other courses not causing an e r r o r message, you will need to select RM REMOVE from the list beside the course(s) causing the error message. Then click SUBMIT to register for the remaining courses on your schedule. ** Reading Course Sections 7

8 How to Search and Register 1. Log in to WebAdvisor. 2. Click on Current Students. 3. Locate the heading for Registration and click Register for Sections. 4. Click on Search and Register. 5. On the Search/Register for Sections page, you must select the term you wish to search within. Click on the drop down arrow beside Term and select the term for which you wish to register. You must also select at least one other search parameter (subject, sections meeting after, sections meeting before, day of the week, course title keyword, location, or instructor s last name) to get search results. Do not use Course Level. 8

9 7. From this list of sections, you can start to build your list of preferred sections. If the status of the class is Open, that means that seats are still available and that you can select this section by clicking in the box under the column Select Section(s). 9

10 8. If it is BEFORE your registration date, this is as far as you can go. You can continue to add and change your list of preferred sections, but you cannot register until your registration date. (If you try, Web Advisor will send a message saying that you cannot register before your assigned date and time.) When your date to register arrives, you will use the Register for Previously Selected Sections option. 9. If it is YOUR REGISTRATION DATE OR AFTER, you can proceed with registration. Registration dates (priorities) are based on your current major and number of hours earned. In the Action block beside the course(s) you wish to register, use the dropdown arrow to select RG Register. When finished, click SUBMIT. 10. WebAdvisor will return a Registration Results page. If you encountered no error messages, your status will show Registered. At this point, you can click OK. You have completed your registration for the selected section(s). 11. Immediately go to My Class Schedule or Student Class Schedule Grid to view and/or print your schedule. These are on the Main Student Menu screen. 10

11 How to Register for Previously Selected Classes 1. This feature can be used only if Search and Register was used to set up a Preferred List of Classes. 2. Log in to WebAdvisor. 3. Click on Current Students. 4. Locate the heading for Registration and click on Register for Sections. 5. Click on Register for Previously Selected Sections. The Register and Drop Sections will appear with your list of Preferred Sections. 6. In the Action block beside the course(s) for which you wish to register, use the drop down arrow to select RG Register. When finished, click SUBMIT at the bottom of the screen. 11

12 7. WebAdvisor will return a Registration Results page. If you encounter no error messages, your status will show Registered,. At this point you can click OK. You have completed your registration for the selected section(s). 8. If you encountered red error messages on the Registration Results page, you must resolve them as directed before you can proceed with registration.*. More information is provided in the Trouble shooting Tips in this guide. Be careful to select only one section of each course. Also, Lab sections MUST MATCH the class section number. ***To register for the other courses not causing an error message, you will need to select RM REMOVE from the list beside the course(s) causing the error message. Then click SUBMIT to register for the remaining courses on your list. 12

13 How to View and Print Schedules 1. On the main Student Menu, under Academic Profile there are two op tions that allow you to view and print y o u r schedule. You can print the schedule as text or as a grid. 2. Select My class schedule. You will be prompted to select the semester from the drop down menu. Click SUBMIT. 13

14 5. In the Action block beside the course(s) for which you wish to register, use the drop down arrow to select RG Register. When finished, click SUBMIT at the bottom of the screen. 6. WebAdvisor will return a Registration Results page. If you encounter no error messages, your status will show Registered. At this point you can click OK. You have completed your registration for the selected section(s). 4. You can also select Student Class Schedule Grid. You will be prompted for the semester, click SUBMIT and your schedule displays. 5. If you have internet classes, or any classes listed as TBA, they will appear at the bottom of the grid. You may print this schedule by clicking the Print icon on your computer or by selecting FILE/PRINT. 14

15 How to View and Print Tuition Invoices 1. Click on WebAdvisor. 2. Click on Current Students. 3. Log in in using your username and password. 4. Locate the heading for Financial Information and click Account Summary. 15

16 How to Pay for Classes You have three options for paying for classes. 1. Pay On line: Pay online easily and securely with a MasterCard, Visa, American Express, Discover credit card or Electronic Check. If using a debit card, it must bear either the MasterCard or Visa logo. Log in to WebAdvisor. Click Current Students. Locate the heading Financial Information and click on Make a Payment. Enter the payment amount that equals the balance/amount due. Note: Partial payments are not allowed. Do not enter an amount less than the 16

17 Enter your debit/credit card expiration month by using the dropdown menu. Enter your debit/credit card expiration year by using the dropdown menu. Type the correct name in the Name on Credit Card box, if the name on the debit/credit card is different from what is displayed on your screen. Type the e mail address to which the confirmation should be sent, if the address is different from what is displayed on your screen. Click SUBMIT. Your payment will be submitted through a secure network for verification. If funds are available, you will receive a Payment Confirmation on your screen. If you have provided a valid e mail address, you will receive confirmation by e mail. 2. Pay by mail: Print a copy of your tuition invoice from Financial Information. Mail the invoice with your check (with student ID number on the Memo line) to: Cape Fear Community College Cashier s Office 411 N Front St Wilmington, NC Pay in person: Cape Fear Community College Wilmington Campus GAB General Administration Building M F 8 AM 5 PM Hours may be extended during registration. Cape Fear Community College North Campus McKeithan Center NA 123 M F 8 AM 5 PM Hours may be extended during registration. 17

18 Notes: Payments must be made online by 5:00 p.m. or received by the Cashier s Office (office hours provided on previous page) on or before the payment deadline. Payments not received by the deadline will result in all classes being dropped. How much is tuition? Tuition is $56.50 per credit hour for in-state students and $ per credit hour for out-of-state students. Additional tuition is not charged after 16 credit hours. Other fees as outlined below may be added to tuition charges. Please see the complete tuition chart, including summer tuition at Fees are subject to change. There is no student activity fee for the summer term. Professional Liability Insurance (Health Science Students): $15.00 per school year Full Time Load: 12 Credit Hours 3/4 Time Load: 9 Credit Hours 1/2 Time Load: 6 Credit Hours 18

19 How to Drop and Add Classes 1. Log in to WebAdvisor. 2. Click on Current Students. 3. Select Register and Drop Sections under Registration. NOTE: if you are adding from an already established Preferred List or you wish only to drop classes Select Register and Drop Sections from under the Registration menu. 4. Click on Search and Register and select the classes you wish to add. (See page 8 of this guide). 5. The Register and Drop Sections screen will appear after you have selected your section(s) with the classes listed in the Preferred Sections area. Any classes that you are currently registered for will show in the Current Registration area. 6. Select Register as the action for the sections you wish to add in your Preferred Sections. Select Remove from List for any that you do not want added to your schedule. 7. In the Current Schedule area, Click the box beside the class you wish to drop. 19

20 20 8. Review your selections carefully. Now you should have the class

21 Where Can I Register On line? You can register at any computer that has internet access. Cape Fear Community College s wireless network, SurfCFCC, is available for use by all CFCC staff, faculty, and enrolled students. The network has access points in strategic locations at both the Downtown and North Campuses. Kiosk locations Wilmington Downtown Campus There are also several kiosks available to you, as well as computers in the library where you can use all of WebAdvisor s options including registering and printing out your schedule. WebAdvisor is available from 3 AM to 11 PM daily. Student Development Lobby Galehouse (A) Lobby 2 Bookstore L Bldg-Health Science & LRC (Front & Red Cross) 1 Cafeteria Dining Area 1 Library Circulation Desk Area 1 Business Office GAB (Front and Walnut) 1 BIG Center Con Ed (Third & Brunswick) 1 North Campus Student Services Lobby McKeithan Center Lobby 1 2nd Floor Study Area 1 NB Building 1st Floor Corridor 1 21

22 Troubleshooting Tips Error message: You are not eligible for registration Student does not have a current academic program Pre-requisites are partially met {Course} has an optional corequisite Student may not register for {class section} at this time {Class section} requires registration in {class section} {Class section} is restricted to {certain major}. {Class section} is closed {Class section} conflicts with {class section} A granted petition is required to enroll in this section Fine, Hold or Restriction Probation Restriction What you should do: You need to update your application data before you can register. Contact the Admissions Office at the Wilmington or North Campus. If you are under 18 you will not be able to register by WebAdvisor. Contact the Registrar s Office. See a Student Development Counselor. You do not have a current major on your record. You have tried to register for a class that you may be currently registered. The computer does not see a final grade for the pre-requisite. Contact a Counselor in Student Services. Disregard, an informational message. 1. Check to be sure you have the correct TERM entered. 2. Class is reserved for a certain period, such as Fast Track registration. (Section number will have a Q ) 3. You are trying to register before your assigned date and time. Check your mycfcc for information regarding registration. 4. Check messages on WEB Advisor page to be sure WEB Advisor is currently available. There is a required matching class section for this class. WebAdvisor will register you for it automatically. This course section is restricted based on the student s current major. Select another course or section. The section you selected is full. Review the schedule of courses & select another section with a status of OPEN. These classes have overlapping times, and you will not be allowed to register. Select a class that does not overlap with courses already in your schedule. Click on the blue course code and read the comments, which will tell you how to obtain permission to take this section. You may have a library fine, business office hold or other restriction. Contact the area of the restriction. These must be resolved prior to registering for classes. A student who fails to maintain satisfactory academic standards at the end of any term will automatically be placed on academic probation for the next term. A student on academic probation will not be allowed to register and/or begin class until the student has met with a Student Services counselor. Students on Suspension are not allowed to register. 22

23 Helpful Contacts and Information WebAdvisor URL Need your User ID? Try What s My User ID? at bottom right of the WebAdvisor front page. Need your Password? Try What s My Password? at bottom right of the WebAdvisor front page. Need to change your major? Contact a Student Development Counselor at or visit Student Services: Wilmington Downtown Campus A220 Galehouse Bldg North Campus NA-100 McKeithan Center Need to know who your advisor is? Log in to WebAdvisor (Current Students) and click on My Profile. Where is Registration and Records (Registrar s Office)? Wilmington Campus Galehouse Building A-220 North Campus McKeithan Center NA-100 Where is the Admissions Office? Wilmington Campus Galehouse Building A-220 North Campus McKeithan Center NA-100 What time is Student Services open? Wilmington Campus: Monday Thursday 8 AM 6 PM; Friday 8 AM 5 PM North Campus: Tuesday Thursday open until 6 PM; Monday & Friday 8 AM 5 PM Summer hours may vary. What time is the Cashier s Office open? Monday-Friday 8 AM 5 PM Hours may be extended during certain registration periods. Where can I use a computer to register? Where can I see all classes that are scheduled? You can log on to any of the kiosk computers (see page 21 for locations.) You can also register at any computer that has internet access. The printed schedule should be out about two weeks before classes begin. The schedule is available online approximately two weeks before that. 23

24 Program Evaluation The WebAdvisor Program Evaluation is an advising tool designed to assist you in planning for graduation. It matches the courses you have already taken and the courses you are currently enrolled in, to the degree or certificate requirements for your major. It is not an official evaluation, but an evolving review of the credits used to meet your degree or certificate requirements. Students should see a counselor if they have any questions about the information provided in the program evaluation. This evaluation may not include complete information regarding GPA, or other specific requirements appropriate to the degree or certificate you are seeking. Click on Program Evaluation to begin. Select either your own academic program, or a new one you might be interested in. Click submit. Your evaluation will display. NOTE: Evaluations are only available in WebAdvisor for catalog years beginning in If you are following requirements from an older catalog, you must use a curriculum guide, available in Student Development or On line. Understanding Your Program Evaluation Your program evaluation is organized into sections: 1. The top of your program evaluation provides general information regarding you and the program you have selected for review, your advisor and any outstanding debts to the college. 2. The next section includes institutional totals and your GPA. This section is for Internal Use Only. Please schedule an appointment with a counselor if you want to know the exact number of units that will be applied to your program. The rest of your program evaluation is organized into the subrequirements for the degree or certificate you are seeking. At the beginning of each section (and sub section) is the status (see Status Definitions below) that indicates your current standing towards completing the requirements of this section 24

25 Status Code Definitions Waived this means that a course has been substituted Complete you have completed the requirements of this section In Progress some, but not all of the requirements are complete Not Started you have not enrolled in, or completed any courses in this section Pending the last part of the requirement will be satisfied if current coursework is completed with an acceptable grade Section and Sub Requirements The program evaluation is divided into sections that include your completed coursework, your in progress coursework (anticipated units the course will be listed with an *IP,) and your yet to be completed coursework (there will be a list of courses with 1 course needed beside each course). Sample of 1 course in progress and 1 courses still needed and 4 completed courses 25 Other Courses At the very end of your program evaluation will be a block that will include all other courses. This section contains coursework that was not applied towards the degree or certificate section requirements. Please note that this section will include any course in which you have received an I (incomplete) grade. I graded coursework appears on l ti t lt Th ill

26 How to Read a Program Evaluation Cape Fear Community College Academic Evaluation 1. Declared program. 2. Catalog used to set requirements. 3. Advisor s name. 4. Any flags or holds. They must be resolved before a student may register. 5. Information about GPA and credit hours. Summary of Program requirements 26

27 6. This section shows each requirement and its sub-requirements with the appropriate status code color coded to the left of the requirement: In progress (blue), Complete (green), not Started (red). 7. If the requirement has not been completed, 1 course needed or # credits needed will be listed on the audit. 8. The General Education requirements have several sections depending on the students program. You may see Humanities/Fine Arts, Nat Science/Math, Communication, etc.. 9. *TE means credit transferred in from another school. 10. The Major Requirements area lists any courses or electives that are required for the major. 11. Any course substitutions will be noted in red on the evaluation as an!!exception. It also lists the date, time, and name of the person that entered the exception. Got Questions? Ask Ray on the CFCC.edu website. 27

28 12. Other courses are courses that have not applied to any of the requirements of the program. **Always check this section to see if any of the courses could apply toward a requirement s completion. Program Evaluation includes and assumes successful completion of all courses for which you are registered. 13. The Notes section indicates explanation of the See note statements as well as a legend of abbreviations used with courses or grades. 28

29 How to Read Developmental Course Placement 29

30 Registration Form for Currently Enrolled Stu Please Print Carefully! Student Name Semester Student ID Major Advisor Appointment Day and Time Web Registration at Cape Fear WebAdvisor is the portal for currently enrolled students to select and early register for upcoming semesters using the web. Early registratio n is the best way to ensure you get th e classes on the days and times you need. Students are assigned registration priorities based on majors and number of credit hours earned. Detailed instructions and assistance is available from your advisor or Student Development. Activation Date and Time To qualify to use WebAdvisor to register: 1. You must be enrolled for the current semester 2. Be clear of all debts to the College including library fines, school property, F and tuition balances. 3. Be in Satisfactory Academic Standing. Students on Academic Probation are Students on Academic Suspension must see a counselor to register. The Process: Student notified by Campus Cruiser of registration priority time an d date, ad visor name and office location. Student uses Program Evaluation in WebAdvisor and schedule to create a trial schedule before meeting with an advisor. Student makes an appointment with his advisor to discuss schedule, check prerequis ites, an d select alternate co urses. Student registers using the Search and Register or Express Registration in WebAdvisor. Student will rec eive an confirmation of registration in their Campus Cruiser account. Student pays tuition by th e posted deadline using WebAdvisor Make a payment or in person on either campus during normal business hours. Print copy of schedule using My Clas s Schedule or Student Class Schedule Grid in WebAdvisor. To register go to: and click on the WebAdvisor link at the bottom of the homepage. 30

31 5. Your tuition invoice for the term will appear on your screen for review. 6. Go to File on your Internet browser toolbar. Click Print Preview. Your tuition invoice will appear in 8.5 x 11 format. 7. From Print Preview, click Print. 8. Financial Aid status can also be viewed from this menu. Note: Cape Fear Community College only mails tuition invoices for the Fall semesters and only for those that have pre registered by July 1st. For summer and spring semesters CFCC does not mail tuition invoices. Students are responsible for knowing the payment deadlines for the registration cycle in which they have registered. Failure to pay the entire balance due by the payment deadline will result in all of the registered classes being dropped. Tuition is determined by the North Carolina State Legislature and is subject to change, typically in the fall after the budget is approved. 31

32 What can I do with mycfcc? The mycfcc portal is a place that pulls together many CFCC resources. You ll find single-click access to many sites: Blackboard (Bb) (for hybrid/internet courses) Web Acvisor (Financial and Academic information about you, the student) Surf CFCC (CFCC Wireless Network) itunes (Multimedia for classes) Your official CFCC Calendars Software needed for specific classes like Math and Computer Classes Connect with friends and Campus Groups Publish pages What can I do with WEBAdvisor? Change your mailing address Pay your tuition, fees or fines See an account summary View your Financial Aid Status Register for classes Add/Drop classes during Registration Program Evaluation View Grades & GPA Get an unofficial copy of your transcript View your placement test scores 32

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