November 6, Dear GSSM Parents/Guardians:

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1 November 6, 2014 Dear GSSM Parents/Guardians: Winter Formal is rapidly approaching! This year s Winter Formal will be held at Prestwood Country Club on Saturday, December 6 th from 8pm-12am. We would like for this event to be a success and, more importantly, a fun, safe activity for our students. If you would like to help with this task there are plenty of ways to do so! We are asking for parent donations in the form of food and drinks. The students typically go out to dinner at a nice restaurant in town or in Florence, but we have some refreshments and dessert for them at the location. We are asking parents to donate: Large Fruit Trays Cookies Chips Party Nuts Brownies (Blondies, or Lemon Bars) Punch Bottled Water Clear plastic cups and plates, napkins We anticipate having over 200 students in attendance and would like to plan accordingly. The students do not typically eat a great deal while there, but at the end of the night, there will be a surge toward the refreshment table. Please be aware that some of our students may have a gluten- free diet or food allergies. For this evening only, room check will be 12:15am. Each student is permitted to bring one non-gssm guest to Winter Formal. However, students must remember guests are not permitted upstairs for any reason, including changing clothes, etc. Guests must use the downstairs restrooms or allocated space to get ready for Winter Formal. The use of a personal vehicle is not necessary for Winter Formal weekend, but is permitted. Students that currently have vehicles on campus (year round parking permit) will still need your permission to drive their vehicle to Pre-Winter Formal and Winter Formal Activities. Those with permission to use personal vehicles will be allowed to take their car out of the lot at certain times. The gate will only open Saturday, December 6 th at 4:00pm to allow students to go to dinner. The gate will not be open for vehicle usage anytime during the day. If your son/daughter needs to make purchases from Belk, run errands such as tux pick-up, salon appointments or florist pick-ups in the Hartsville area, they may sign up for shuttles

2 provided by the Residence Life Staff. These shuttles will begin at noon on Saturday, November 22. All students must be at Winter Formal before 9:30 p.m. Upon arriving, students and guests will check-in with a staff member at the door. Those who choose to leave before Winter Formal is over must return to campus immediately. Once cars are returned to the student lot, all driving privileges end. To ensure the safety and security of all of our students, please sit down with your child and discuss his/her plans in detail, complete the enclosed forms and return them to GSSM by Monday, December 1 st, Please find the following links on under the parents section: 1. Additional information: restaurants, floral shops, etc. 2. Winter Formal Guest Registration Form and Temporary Winter Formal Vehicle Permit (return form if applicable) 3. Travel Permissions/Itinerary (return form if your child has permission to drive a car or ride in another student s car for Pre-Winter Formal or Winter Formal Activities) Please sign and return forms via or fax, ATTN: Heather Dunham and Jenna Roberts, or personally hand them to an RLC. Forms returned by students will not be accepted. If your student is not bringing a guest, or a car, and will be utilizing the GSSM shuttle to dinner and the Winter Formal, there are no forms for you to fill out and return. Thank you for all of your support and making this a successful event! Coordinators for Winter Formal, Heather Dunham & Jenna Roberts, Residence Life Coordinators Kim Bigach, Parent Coordinator for Winter Formal For more information contact: Heather Dunham Residence Life Coordinator 401 Railroad Avenue 401 Railroad Avenue Hartsville, SC Hartsville, SC (Work) x 3931 (Work) x 3931 Jenna Roberts Residence Life Coordinator (Fax) (Fax)

3 Additional Winter Formal Information Dinner There are several great restaurants in the Hartsville and Florence area for Pre-Winter Formal dinner. Here are some of them and price ranges. Bizzel s: $ $15.00 (Hartsville) Bow Thai: $10.00-$25.00 (Hartsville) Fuji: $7.00-$15.00 (Hartsville) Rancho Grande: $ 5.00-$15.00 (Hartsville) Applebee s: $ $20.00 (Hartsville & Florence) Red Lobster: $11.99-$21.00 (Florence) Redbone Alley: $ (Florence) Red Bowl: $10.00-$15.00 (Florence) Percy and Willie s: $ $15.00 (Florence) Flowers The following florists are in reasonable distance of GSSM: CJ Florists (Hartsville ): corsages and boutonnieres $17.50-$25.00 Mitchell s (Hartsville ): corsages and boutonnieres $17.99-$25.00 Winter Formal Attire Information The following stores are in reasonable distance of GSSM: Royal Knight Peebles 151 West Carolina Avenue 827 South 5 th Street Hartsville, SC Hartsville, SC (843) (843) Salons The following salons are within reasonable distance of GSSM: Smartstyle Family Hair Salon Holland House Hair Stylists Inside Wal-Mart 229 West Carolina Avenue 1150 South 4th Street Hartsville, SC Hartsville, SC (843) (843) Hair Studio Spa At Salon Indigo 577 West Carolina Avenue 115 North 5 th Street Hartsville, SC Hartsville, SC (843) (843) Hair So Lovely By Tina 221 6th Street Hartsville, SC (843)

4 Winter Formal Guest Registration (Non-GSSM student) GSSM student name: Guest name: Guest s address: Guest s phone number: Guest s transportation/type of vehicle: Expected arrival time on Saturday, December 6 th : Guest Guidelines Arrival Time: Guest may begin arriving on campus starting at 12:00pm on Saturday December 6 th Departure Time: Guests must depart GSSM campus by midnight on Saturday, December 6 th Guests will not be allowed to stay overnight at GSSM Guests will not be permitted upstairs for any reason Driver Information Temporary Vehicle Registration (Not necessary if the car is already on campus) Name of Student: (As it appears on Driver s License) Driver's License #: State: Vehicle Information: Make of Vehicle: Model: Color: Year: License Tag: State: Owner of Vehicle: Insurance Company: Policy #: Expiration Date: Parent/ Guardian signature: Date: All Winter Formal forms are due by Monday, December 1, 2014 Forms returned by students will NOT be accepted; send back via , U.S. mail, fax (843) or personally hand to an RLC.

5 Travel Permission (Necessary for all students driving or riding in a student car) has my permission to ride in the personal vehicle of/with the following person(s) for Winter Formal Activities (located in Hartsville or Florence area) listed on the itinerary below: or has my permission to drive the following person(s) in our personal vehicle for Winter Formal Activities listed on the itinerary below: _ Any student found using his/her car during times not specified by his/her parents or GSSM, will have to take the car home immediately. Vehicle Guidelines Cars being used for Winter Formal can be brought to campus on Sunday, November 30 th, when returning from Thanksgiving Break. Upon arrival, students must park their cars in the student lot at the front of the building. All temporary Winter Formal vehicles must be taken home by 6pm on Thursday, December 18 th when the Residence Halls close for the Winter Holidays. The lot will be opened on Saturday, December 6 th at 4:00 pm for any approved Pre-Winter Formal Activities. Itinerary GSSM Student: Guest: Please read carefully and select the ONE (1) that applies: My child may attend Winter Formal, but does not have permission to leave Saturday 12/6/14 for Pre-Winter Formal Activities (i.e. Dinner) My child has permission to leave Saturday 12/6/14 for Pre-Winter Formal Activities and Winter Formal. List approved destinations/activities: Permission I am aware and approve of all Winter Formal night activities listed in the Winter Formal permissions and travel permissions listed above. I understand that I am relieving GSSM of all responsibility in case of accident/injury. Parent/Guardian signature: Date:

6 The Annual GSSM Winter Formal Saturday, December 6, pm until 12midnight The Winter Formal is open and students need to submit guest registration information for guests they intend to invite. They may invite a date, a guest, or two GSSM Alums. The dance is GSSM dressy, which means we expect gentlemen to wear coats and ties and ladies to wear nice dresses or pants. Students who wear jeans, t-shirts, or sneakers will NOT be allowed into the dance. We definitely need help furnishing refreshments for Winter Formal. If you are able to donate anything please indicate the item and the quantity in the spaces below: Fresh Fruit Tray Cheese Tray Drinks Finger Foods Sweets Other. We need your support and assistance with this activity. Any donations will be greatly appreciated! Please bring any food donations at the end of Thanksgiving Break or any time during the week of Winter Formal and leave it with the on-duty Residence Life Coordinator. Thanks for your help and we look forward to hearing from you soon! Heather Dunham & Jenna Roberts

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