FLEET AND FACILITIES MANAGER

Transcription

1 TOWN OF TRUCKEE FLEET AND FACILITIES MANAGER DEFINITION To plan, organize, direct and coordinate the Fleet and Facilities Division within the Public Works Department including the maintenance and upkeep of Town facilities, buildings, equipment and vehicles; to coordinate Fleet and Facilities Division activities with other divisions and outside agencies; and to provide highly responsible and complex staff assistance to the Director of Public Works/Town Engineer. DISTINGUISHING CHARACTERISTICS The Manager level recognizes positions that provide full line and functional management responsibility for a division, as identified by the Town, within a department. SUPERVISION RECEIVED AND EXERCISED Receives administrative direction from the Director of Public Works/Town Engineer. Exercises direct supervision over technical, maintenance and administrative support personnel. EXAMPLES OF IMPORTANT AND ESSENTIAL DUTIES - Duties may include, but are not limited to, the following: Develop and implement divisional goals, objectives, policies and procedures. Plan, organize and direct fleet and facilities maintenance activities which includes repairing and maintaining vehicles, equipment, buildings and facilities. Direct, oversee and participate in the development of the Fleet and Facilities Division work plan; assign work activities, projects and programs; monitor work flow; review and evaluate work products, methods and procedures. Prepare division budget; assist in budget implementation; participate in the forecast of additional funds needed staffing, equipment and materials; administer the approved budget. Recommend the appointment of personnel; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures as required; maintain discipline

2 -2- and high standards necessary for the efficient and professional operation of the Public Works Department. Develop, maintain and implement a comprehensive preventative maintenance program as it relates to Town vehicles, equipment buildings and facilities. Prepare, oversee and administer a variety of service and maintenance contracts; research and resolve issues with outside contracts, ensuring the best interest of the Town. Evaluate vehicles, equipment and Town facilities to determine the extent, cost and priority of repairs; schedule repairs according to established procedures; prepare specifications for new or replacement vehicles and equipment; plan and layout vehicle and facility related projects. Prepare time, material, and equipment estimates for assigned jobs; research, negotiate price, and lease and/or purchase tools, equipment and vehicles; gather bids, quotes, prepare staff reports, and prepare specifications and bid documents related to the replacement and maintenance of the Town s fleet. Evaluate equipment and vehicles for replacement; develop and update the Town s longterm asset preservation replacement plan for fleet and facilities. Oversee and participate in Capital Improvement Planning and design and construction as it relates to the Fleet and Facilities Division to include assisting with the selection of consultants, budget preparation, negotiation of and preparation of contracts, project scheduling and priority setting, and the oversight of facility construction. Authorize, approve and review the work of outside vendors; determine the necessity for contracting out; prepare bid documents including specifications, and review and recommend bid award. Prepare and maintain necessary records and reports on repair and maintenance activities; update files with project status reports; gather, tabulate, and analyze data for various projects; supervise the maintenance of time, material, and equipment use records. Conduct a variety of studies and investigations and recommend modifications to programs, policies and procedures as it relates to fleet and facilities. Investigate accidents, equipment failures, and emergency calls. Respond to and resolve inquiries and complaints. Represent the division and department to outside agencies and organizations; participate in outside community and professional groups and committees.

3 -3- Research and prepare technical and administrative reports; prepare written correspondence. Build and maintain positive working relationships with co-workers, other Town employees and the public using principles of good customer service. Perform related duties as assigned. MINIMUM QUALIFICATIONS Knowledge of: Principles and practices of fleet and facility maintenance and management. Equipment, tools, methods, techniques, and materials associated with the maintenance and repair of a large and varied fleet and facility maintenance program. Modern and complex principles and practices of accounting, inventory, fleet and facility management. Principles and practices of leadership, motivation, team building and conflict resolution. Pertinent local, State and Federal rules, regulations and laws. Safe work practices. Principles and practices of organizational analysis and management. Budgeting procedures and techniques. Principles and practices of supervision, training and personnel management. Modern office equipment including use of applicable computer applications. Principles and practices of customer service. Ability to: Organize and direct assigned Fleet and Facilities Division operations and activities.

4 -4- On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policy and procedures. On a continuous basis, sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk and the performance of maintenance duties; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift or carry weight of 30 pounds or less. Select, supervise, train and evaluate staff. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Interpret and apply Federal, State, and local policies, procedures, laws, and regulations. Inspect work for accuracy, adherence to timelines and compliance with standards. Prepare and maintain accurate and complete records. Gain cooperation through discussion and persuasion. Prepare and administer a budget. Supervise, train and evaluate personnel. Operate and use modern office equipment including computers and applicable software. Establish and maintain effective working relationships with those contacted in the course of work. Communicate clearly and concisely, both orally and in writing including the preparation and delivery of public presentations. Apply and uphold the Town-wide and departmental goals and the Town Employee values of Integrity, Teamwork, Accountability, Commitment and Excellence.

5 -5- Experience and Training Guidelines: Any combination of experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be: Experience: Four years of progressively responsible experience in vehicle and/or building maintenance, including two years of supervisory responsibility. Training: Equivalent to an Associate s degree from an accredited college or university with course work in business administration, public administration, construction technology, architecture, engineering or a related field. License or Certificate: Possession of, or ability to obtain a Class B driver's license. Working Conditions: Work is performed in a typical temperature controlled office environment subject to typical office noise and environment. Position requires working beyond normal business hours, attendance at evening meetings and/or weekend work and the ability to travel. Established: August 2014