Meltem Özturan misprivate.boun.edu.tr/ozturan/mis433 ISPM: Information System Project Life-Cycle (ISPLC)

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1 Meltem Özturan misprivate.boun.edu.tr/ozturan/mis433 ISPM: Information System Project Life-Cycle (ISPLC) Initialization Planning Execution & Control Closing & Evaluation 1

2 Planning phase involves the creation of a set of planning documents which will guide the team throughout the project. Key stages are: 1. Scope Planning 2. Project Scheduling 3. Resource Planning 4. Financial Planning 5. Quality Planning 6. Risk Planning 7. Acceptance Planning 8. Communications Planning 9. Procurement Planning Project Charter will be the output of this phase. Scope Planning... the process of developing a written scope statement as the basis for future project decisions including, in particular, the criteria used to determine if the project or phase has been completed successfully. (PMBOK) Defines the boundary of the project and confirms common understanding of the project scope amongst the stakeholders Forms the basis of agreement between client and contractor by identifying both the project objectives and major deliverables Is a guide and constraint for the configuration management process influencing change control. Work Breakdown Structure (WBS) provides a subdivision of the scope of work into manageable work packages. 2

3 Project Scheduling Project Scheduling identifies the sequencing, duration and dependencies of tasks required to complete the project and is concerned with the techniques (CPM / PERT / GANTT Chart) that can be employed to manage the activities that need to be undertaken during the development of a project. Scheduling is carried out in advance of the project commencing and involves: identifying the tasks that need to be carried out; estimating how long they will take; determining the relationships between the activities scheduling when the tasks will occur. Resource Planning Resource planning summarizes the level of resources needed to complete a project. A properly documented resource plan will specify the exact quantities of labor, equipment and materials needed to complete your project. A resource schedule enables to plan the consumption of each type of resource. Types of labor required for the project Roles and key responsibilities for each labor type Number of people required to fill each role Items of equipment to be used and their purposes Types and quantities of equipment needed Total amount of materials needed 3

4 Financial Planning Financial planning identifies the project finance (i.e. money) needed to meet specific objectives. The financial plan defines all of the various types of expenses that a project will incur (labor, equipment, materials and administration costs) along with an estimation of the value of each expense. The financial plan also summarizes the total expense to be incurred across the project and this total expense becomes the project budget. As part of the financial planning, a schedule is provided which states the amount of money needed during each stage of the project. Quality Planning Quality planning helps to schedule all of the tasks needed to make sure that project meets the needs of the customer. It comprises two parts; the quality assurance plan lists the independent reviews needed and the quality control plan lists the internal reviews needed to meet the quality targets by; Identifying the customers requirements Listing the project deliverables to be produced Setting quality criteria for these deliverables Defining quality standards for the deliverables Gaining your customers agreement with the targets set 4

5 Risk Planning Risk planning helps to foresee risks, identify actions to prevent them from occurring and reduce their impact should they eventuate. The risk management plan is created as part of the risk planning process. It lists of all foreseeable risks, their ranking and priority, the preventative and contingent actions, along with a process for tracking them. Risk planning will help to: Identify risks within the project Categorize and prioritize each risk Determine the likelihood of the risks occurring Identify the impact on the project if risk does occur Acceptance Planning Acceptance planning is a schedule of tasks that are required to gain the customers acceptance that what has been produced is satisfactory. An acceptance plan is in fact an agreement with the customer, stating the acceptance tasks that will be undertaken at the end of the project to get their final approval. The acceptance plan includes a list of the deliverables, the acceptance test activities, the criteria and standards to be met, and the plan for their completion. 5

6 Communications Planning Communication planning describes how to communicate the right messages to the right people at the right time. Within a communication plan, the communication goals, stakeholders and strategies, activities and timeframes are described. A communication plan helps to keep everyone informed so that one can communicate a consistent message to the target audience. Procurement Planning Procurement plan defines the products and services that will be obtained from external suppliers. A good procurement plan will go one step further by describing the process one will go through to appoint those suppliers contractually. Whether embarking on a project procurement or organizational procurement, the steps will be the same. First, define the items one need to procure. Next, define the process for acquiring those items. And finally, schedule the timeframes for delivery. 6

7 Project Charter Project Charter Template At the end of the Planning Phase of PLC, Project Charter should be prepared. A Project Charter provides a big picture overview of the project and often does double-duty as the business case. According to the PMI, a project charter organizes and documents a project s needs and expected outcomes. This resource helps provide a foundation for basing project decisions and ensuring they are in line with company goals. As such, it should include success metrics, how to accomplish the project, key players, and goals. It s imperative to work with team members to help define these attributes before getting started. 7