eflow AP for SAP Accounts Payable Automation for SAP

Transcription

1 eflow AP for SAP Accounts Payable Automation for SAP

2 eflow AP for SAP eflow Top Image System s Accounts Payable automation solution for SAP delivers end-to-end automated invoice processing, inside SAP. We provide invoice data capture, plus invoice workflow automation through an SAP ABAP add-on that resides inside its own dedicated namespace within a user s SAP system. The solution includes invoice data capture, comprehensive vendor invoice functions, workflow and exception handling, a supplier communication portal, and secure archival of process data in the cloud. The robust TIS platform enables us to optimize invoice data recognition and execute end-to-end AP process management on a single platform. - GLOBAL LEADER IN THE CAPITAL GOODS SECTOR 2016 Top Image Systems Ltd. 2

3 Components included in eflow AP for SAP 1. EXTRACT: invoice data capture Inbound capture: Automatically captures data on incoming invoices from scanners, MFPs, external scanning software, , and mobile devices (includes paper, , fax, web, EDI, and electronic invoices). Rules: Import rules can be defined for criteria such as filtering by file type or only allowing submission from certain senders. Dynamic field recognition: Understands the content and layout of any invoice, ensuring industryleading extraction statistics right out of the box. Automatic learning: When users make the same manual corrections 3-4 times, eflow learns from their behavior and automatically performs the same actions on future invoices, maximizing straightthrough processing. Conversion: Converts imported documents into the correct format for processing while preserving the file in original format for compliance and archiving purposes. SAP validation: Captured data can be automatically verified against SAP data to validate that the correct information is recognized both supplier recognition and invoice line items. Acknowledgement: When invoices arrive via , eflow sends an immediate response to the sender acknowledging acceptance or rejection, with guidance for resubmission. Recognition: Delivers the highest possible levels of automatic data capture through the combined use of multiple IDR (Intelligent Data Recognition) techniques. OCR engine voting: Uses multiple OCR engines to process each inbound image, combining and comparing the results of each engine to ensure the highest possible accuracy. Manual correction/completion: If a document was not fully readable, the transaction is sent for manual correction. This can be performed via a thick or web client, so user location is flexible. Validation operator: The completion module is extremely user-friendly for operators of all levels. Simply choose the right value for a field and verify a potential breach of a legal or a company business rule Top Image Systems Ltd. 3

4 AUTOMATION IN SAP: eflow Control and eflow Resolve TIS eflow Control and eflow Resolve are SAP add-ons for automated invoice processing, seamlessly integrated into your SAP ERP system to provide a common look and feel for the end user and a familiar technical foundation for staff supporting the application. In combination, the two components deliver a highly automated workflow solution for vendor invoice processing that handles requirements such as automatic posting, automatic line item matching, and automatic workflow routing for exception handling and approval. TIS quickly implemented the system to meet all our requirements. The technical solution they developed is characterized by ease of use, flexibility and comprehensive reporting options. MULTINATIONAL ENGINEERING AND ELECTRONICS COMPANY 2016 Top Image Systems Ltd. 4

5 2. CONTROL: comprehensive vendor invoice functions Automatic posting and parking: eflow Control can either automatically post or park the invoice, depending on your requirements. Data changes are possible prior to posting. Checks and validations: Utilize a wide range of configurable checks and validations, and leverage existing standard SAP checks and validations. Monitoring and reporting: Monitor the automatic posting process and initiate workflows and communication from the application without leaving the transaction. Measure automation rates and exceptions, and initiate accrual reporting, directly from the application. Compliance and audit: The invoice image and accompanying notes, attachments, logs, and audit trails are permanently stored in the archive. All archived objects are linked to the SAP financial document and the data record in eflow Control. Workflows and approval records are placed in the archive for permanent storage and auditor retrieval. Single point of entry: Process and monitor all vendor invoices transferred to the SAP system PO and non-po from a single application. Restrict access using a standard SAP authorization object. Invoice completion inside SAP: Mark and select values on the invoice image inside SAP, and they will automatically transfer to corresponding fields on the data entry screen inside SAP. Manual item assignment can be done using drag and drop functionality inside SAP. Data completions are configurable and are performed by the system automatically. Process evaluation: All process data can be extracted into common formats such as Excel or HTML. Automatic posting rates depend on invoice and master data quality and integrity. Digital business starts here Top Image Systems Ltd. 5

6 3. RESOLVE: workflow and exception handling 4. SUPPLIER PORTAL: supplier communication Standard workflows: Design workflows from scratch or use eflow Resolve s default set of automatic workflows to accommodate common business scenarios and exceptions like coding approval, price and quantity discrepancies, vendor maintenance, or missing goods receipt. Automatic workflows: While workflows are initiated in eflow Control, workflow tasks are processed in the dedicated eflow Resolve transaction, guaranteeing easy application of role and duty segregation concepts, even at the transaction level. Invoice status lookup PO info Invoice submission Discount offers Dispute resolution Vendor master change process Workflows inside and outside SAP: After workflow initiation, an notifying the recipient is sent out by the system. Workflows can be processed inside of SAP, through Fiori applications, or outside of SAP using the eflow web application. Workflows can be sent to SAP users (including user groups) and SAP roles. Escalation management: Automatic escalation management via notification is configurable. Flexibility and adaptability: eflow Resolve supports multi- and parallel-step workflows and can leverage existing chart/delegation of authority structures, as well as SAP HR or custom setups. 5. CLOUD ARCHIVE: secure storage of process data Process data and invoice images can be easily retrieved at any time. Secure storage fulfills audit and compliance requirements. Mobile: Mobile workflow recipients can be notified and handle their workflow approvals via Top Image Systems Ltd. 6

7 eflow Extract language recognition capabilities This section lists the eflow Extract standard language and country recognition and interpretation capabilities. Please note that reference data, such as supplier records or purchase order data, is not required for recognition. Suppliers can be identified by the address data, and purchase order numbers and line items can be recognized without reference data. However, the use of reference data is preferred because it can improve recognition results and the quality of the data. For example, if the supplier ID is identified from the reference data, the country can be determined safely and this information can be used for recognition of other invoice related fields. Countries: Languages: Australia * Germany * Portugal Czech Greek Austria Greece Spain Dutch Italian Belgium Italy * Switzerland French Portuguese Czech Republic Luxembourg United Kingdom * English Spanish France * Netherlands United States * German * eflow Extract provides advanced recognition capabilities to find vendor addresses without reference data. Additional languages and country settings, as well as advanced recognition capabilities, can be added on a project-by-project basis eflow Extract system requirements eflow Extract requires eflow version 5.2.The following tables list the minimum system requirements for the eflow platform. eflow is built on the Microsoft technology stack and utilizes Windows Server operating systems, SQL as a database component and IIS for Web Services and client communication. The platform is fully scalable to support the volume and operational requirements of any organization, ranging from a simple standalone server for low-volume projects to supporting customers who require a high-availability solution through the use of server load balancing and database clustering. eflow Resolve web application system requirements: Windows Server 2012 recommended Internet Information Services (IIS) for Windows 4 GB RAM or higher 2 cores or more eflow Control and eflow Resolve system requirements: SAP ECC Top Image Systems Ltd. 7

8 ABOUT TOP IMAGE SYSTEMS Top Image Systems provides organizations with the technology needed to transform their incoming business content into useful, digital data that is delivered directly into the applications that drive the business. In finance, this means transforming paper-based, manual processes to end-to-end automated processes that work the way you do on premise, in the cloud and via mobile, inside of SAP. The end result: helping companies achieve the highest rate of straight-through processing possible. Founded in 1991, Top Image Systems operates internationally while being publicly traded on the NASDAQ stock exchange (symbol: TISA). ENGAGE WITH US ONLINE Top Image Systems Ltd. 8