Rediscover business simplicity with TULIP! Bring all your accounting, payroll & HR processes together under one platform

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1 Rediscover business simplicity with TULIP! Bring all your accounting, payroll & HR processes together under one platform

2 What is TULIP? Business process optimization solution developed by working closely with accounting, payroll and HR experts Designed to avoid a series of problems such as: Delay in receiving information for decision making Lack of control and communication issues Difficult approval workflow Different requirements from various legislations Additional resources required for new technologies Real difficulties to get consolidated figures

3 History Why we have developed TULIP? During the past several years, as Accace grew and market became more challenging, it was deemed necessary to innovate our outsourcing offering and bring it even closer to our customers. Thus, while also expanding our business, we started to develop our own solutions, under the name of TULIP, in order to unify all processes under one international platform and streamline the cooperation with our customers and providers in the countries we operate.

4 Main security features Hypertext Transfer Protocol Secure (HTTPS): secure protocol used for all communication between the end user and server Microsoft Forefront Threat Management Gateway: used as an additional firewall between the client and server All users, user rights and file access in the application are managed via Active Directory (AD) and its groups Security Assertion Markup Language (SAML) and Active Directory Federation Services (AD FS) are used if Singe Sign On is required BitLocker is used for additional encryption of physical files. Physical files are regularly visible for users from TULIP only

5 TULIP Accounting From smart document management to automated booking and online reports under one platform AP management Digitalization of all invoices Paper documents scanning Data extraction via OCR Import of data into accounting softwares Online archive of documents Customized overviews and reports Automated accounting AP and document management Customized approval workflows Automated booking Business trip management Customized real-time reports Online archive of documents at one place

6 Document input Effective scanning Direct web scanning I EDI Approval process Customized workflows notifications Reports Real-time reports directly from TULIP Automated booking Intelligent learning system Automatic duplicity check Master data management Both way synchronization with ERP Data extraction & Validation How does it work? OCR Extraction Additional validation Archiving

7 There are several options for document input EDI communication using EDI / EDIFACT protocol Unstructured data (PDF) Paper document management Scanning in dedicated scanning center Scanning done directly via TULIP Import from dedicated address Document input

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9 OCR software: Retrieving all data including document lines Document types supported by OCR Purchase: invoice, credit memo, advance invoice, advance tax document, advance tax credit memo Sales: invoice, advance invoice, advance tax document, credit memo, advance tax credit memo Other document types are scanned and upload only as PDF Data extraction and validation

10 Validation against ERP system database All relevant data are always validated and compared to their actual status in ERP system. In case of any identified differences the responsible user is notified and can change the master data as needed. Validation of specific field format Particular fields are always validated and compared to their required format - such as VAT number, IBAN code etc. Mathematic validations Data validation options

11 Standard workflows already implemented however these can be customized or new workflows can be developed. TULIP enables set up of any document workflow based on specific requirements User is always notified about the requested workflow action Document approval process

12 Data from TULIP is compared to their status in ERP system database. In case of any identified differences the user is notified and needs to verify the change TULIP always prepares master data update in ERP system based on information from the document, while the user has to confirm the final change to update the ERP system database Supervision

13 The following data are synchronized online with ERP system Suppliers, Customers Dimensions projects, cost centers, resources Relevant document types purchase invoice, credit note Interface with ERP is required for automated accounting function only. Other TULIP functions can be used without the interface to ERP system ERP system interface

14 Find out how TULIP can help your business! Accace Group s.r.o., AC Petržalka, Röntgenova 26, Bratislava, Slovakia