DoD Enterprise (DEE) Contact Information Updates Tactics, Techniques and Procedures (TTP)

Transcription

1 DoD Enterprise (DEE) Contact Information Updates Tactics, Techniques and Procedures (TTP) Version 2.0 Defense Information Systems Agency Enterprise Services Directorate Enterprise Applications

2 Contact Information Update TTP Revision History Table 1 - Revision History Version Date Revision/Change Description DEC 12 DISA_ESD_DEE_milconnectTTP_v2_Dec2012 Pages Affected All ii

3 Contact Information Update TTP Table of Contents 1 Purpose Audience Updating personnel information on milconnect Logon to milconnect Updating Personnel Information Updating your Display Name and GAL Entry Organizational Details of the Display Name, Duty Title, and Installation.. 11 Appendix A - Acronyms iii

4 1 Purpose This Tactics, Techniques, and Procedures will provide the detailed instructions for endusers to update their personnel information using the milconnect portal provided by the Defense Manpower Data Center (DMDC). Contact information maintained in milconnect is replicated in the Global Address List (GAL) for DISA s Enterprise Services, including DoD Enterprise and DoD Enterprise Portal Service. DMDC maintains personnel information associated with a user s Common Access Card (CAC), which serves as the central source for data to populate the GAL. When an enduser is transitioned to a DISA Enterprise Service they will need to update their contact information, DoD Component and subcomponent. These attributes will update their GAL entry and display name within approximately 24 hours after the updates have been saved on the milconnect portal. 1.1 Audience This document is intended for end users who utilize DISA s Enterprise Services. 1

5 2 Updating personnel information on milconnect 2.1 Logon to milconnect ` 1. Using Internet Explorer open milconnect (link Click the Sign In button (red, right side of page) for Common Access Card (CAC) users 1.1 Acknowledge the self-service consent to monitor button Figure 1 Welcome to milconnect 2

6 3. You will be rerouted to a Consent page, select OK to proceed Figure 2 Consent to Monitor Page 3

7 4. Once at the logon page you can select an Authentication method, CAC logon is the second tab, click to proceed Figure 3 milconnect Logon page 5. You will be redirected to the CAC logon page a. Click login button b. Select your identity certificate 4

8 c. Enter CAC pin if prompted Figure 4 milconnect CAC Logon page 2.2 Updating Personnel Information 1. Upon successful login, the milconnect home page will be displayed 5

9 a. There are two areas in the milconnect portal with information that needs to be updated 2. To update your duty address or phone numbers, click on My Profile and select Update Address Figure 4 milconnect Home page Figure 5 milconnect Home Page 3. The Personal Information tab will display first (as shown below) and you can update Residential Address, Mailing Address, Addresses, and Phone 6

10 Numbers can be updated on this page. This information updates contact information in DEERS and is not included in the Global Address List Figure 6 Personal Information Tab 4. Update your Work Information a. In order to update your work information select the tab next to your personal information as shown in Figure 6 Note: Users may see different tabs depending on user s persona (Personal Information, Work Information: Military (MIL), Retired Military Member (RET), Civilian (CIV), and DOD and Uniformed Service Contractor (CTR)). Users may have more than one work tab. Enter or update appropriate work information for display in the GAL 7

11 i. Enter the appropriate Personnel Status 1. Select the Duty Organization from the drop down menu, and then the Duty Sub organization 2. Enter in the Office Symbol & Job Title 3. Select the Duty Installation/Location from the drop down menu 4. Enter in the building & Room/Office number ii. Duty Address under Addresses This will be your mailing address for your duty location iii. Primary Personnel Address This is address on your certifications If you need to update go to iv. Phone/Fax numbers updated as required v. Enter your SIPRNet Address and JWICS Address 8

12 2.3 Updating your Display Name and GAL Entry 1. Users can update their display name to include attributes that will help to identify them within the Enterprise Services GAL. To begin this update select the Personnel tab in the top menu of milconnect and click on Status Figure 7: milconnect Menu Bar 2. The personnel page (Figure 7) will launch to provide you the ability to alter your display name (Figure 8). Your current display name will be listed at the top of the page in the current value box a. You can modify your name as required using the data fields and radio buttons to correspond with your selection b. The custom selection allows you to include special characters (dots, dashes, and apostrophes) and camel-case capitalization (i.e., Mcdonald to McDonald), the letters must remain the same If your name is spelled wrong, you must coordinate the update with your local human resources to correct the issue. c. You have the option to display your full name or just the first initial for your first and middle name d. Preferred First Name allows you display your nickname. This field will be included in your display and make it easier for people to find you 9

13 e. You can select Preview to see how the changes will affect your display name f. Once you are satisfied with your changes you can click Submit to save changes or Reset to convert back to the original display name Figure 5 milconnect Personal Information (Display Name) Figure 8: Change display name 10

14 2.4 Organizational Details of the Display Name, Duty Title, and Installation 1. To update organizational details click on the persona tab (MIL, CIV, CTR, etc) next to the Personal Information tab Figure 9: Persona tab 2. The attributes will update both your display name and your GAL entry in Figure 9 a. Duty Organization corresponds with the DoD Component or organization that you are assigned to Example: Defense Information Systems Agency or United States Army b. Duty Sub Organization corresponds with your DoD Components subcomponents, you should select the division or directorate that you work for Example: Chief Information Office or Inspector General c. Job Title can be populated with the appropriate job title for your duties within your DoD Component Example: Chief Information Officer or General Counsel l d. Duty Installation/Location corresponds with the duty location that you are stationed at on a regular basis Example: Ft. Meade, MD or Yokota Air Base 11

15 Note- Installation corresponds to the location of your mailbox within DEE, updates may result in your mailbox being moved to optimize performance e. Building corresponds to the building that you work from on a regular basis Example: Operations or Data Center f. Room corresponds the room that work from on a regular basis Example: Office or cube number as it relates to your building 3. Click Submit to save changes or Reset to reset changes to convert to original entries. The changes will update in Enterprise Services within 24 hours Figure 10: Organization Information 12

16 Appendix A - Acronyms Acronym Term CAC DEERS DISA DMDC DoD DEE GAL ESD GAL TTP Common Access Card Defense Enrollment Eligibility Reporting System Defense Information Systems Agency Defesnse Manpower Data Center Department of Defense DoD Enterprise Global Address List Enterprise Services Directorate Global Address List Tactics, Techniques and Procedures 13

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