USC Marshall School of Business

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1 USC Marshall School of Business Academic Information Services PowerPoint Slide Design Themes, Masters, Layouts, & Templates ABOUT THEMES, MASTERS, LAYOUTS, & TEMPLATES... 2 SELECTING A THEME... 3 SPECIFY A THEME S DEFAULT COLOR SCHEME & FONT... 4 Specify Your Presentation s Color Scheme... 4 Specify Your Presentation s Default Font... 4 EDITING A THEME THE SLIDE MASTERS... 5 About Layouts... 5 Editing the Slide Master & Layouts... 5 INSERTING A GRAPHIC INTO ALL YOUR SLIDES (EDITING THE SLIDE MASTER)... 6 CHANGING THE BACKGROUND... 7 Background Changes Normal View... 7 Background Changes Slide Master View... 8 BACKGROUND OPTIONS... 9 Accessing the Background Options... 9 Backgrounds - Solid Fill Color... 9 Backgrounds - Gradient Fill Color Using the Preset Color Gradations Defining Your Own Gradient Color Scheme Backgrounds Using a Picture for the Background Fill the Background with the Image Background - Tiling an Image in the Background More Picture Adjustment Options Backgrounds Texture SELECTING SPECIFIC FONT COLORS Creating Your Own Color Scheme Changing Font Colors from the Slide Master CREATING A NEW SLIDE LAYOUT Example: Pro Bullets use Happy Faces & Con Bullets use Unhappy Faces Applying the Custom Layout USING LAYOUTS MAKING A PROGRESS INDICATOR MENU MULTIPLE SLIDE MASTERS SAVING A CUSTOM THEME TO USE AGAIN Applying a Custom Theme USING TEMPLATES Creating a Custom Template Marshall School of Business - USC 8/15/12 By Wayne Wilmeth Page 1 of 25

2 ABOUT THEMES, MASTERS, LAYOUTS, & TEMPLATES Probably the most confusing aspect of using PowerPoint s design features is trying to understand the difference between Themes, Master Slides, Layouts, and Templates. The illustration below should help give you a basic overview. THEME (How Slides Look) A theme is a file that dictates how your slides will look. It contains information on which font, background, and colors to use; where to place graphics and text placeholders, and any animations. Note that different slides in the same presentation can use different themes. Also note that when you select a theme, the theme s information is copied into your presentation. SLIDE MASTER (For Editing the Theme) The Slide Master is an area provided to give users a method of editing the formatting properties copied into your presentation when you selected a theme. For example, you have selected a theme but don t like the placement of a specific graphic or the color of your title text. If you move the graphic in the Master and recolor the title text, the change will show up in most of your slides. Note that when you make changes to the slide master, those changes only affect your current presentation. When you use the same theme again, it will have its original properties. Note that you can create a custom theme. LAYOUTS (Content of Individual Slides) When you make a new slide, specifying its layout will help you create your slide content. For example, a layout may be a blank slide, have text only, or perhaps text and a chart or graphic. When you go into the Slide Master, you will see the master and the layouts. If you make a change to the master slide, those changes will appear on most of the layout sides as well. However, you can make changes directly on a layout slide and only slides using that layout will be affected. You can also create new layouts. WHAT S A TEMPLATE? A Template is basically a theme with content. Templates go a step further than themes by giving you premade slides you can edit with your own content. It is like taking someone else s presentation and editing it with your own information. You can access templates by clicking New under the Microsoft button. Marshall School of Business - USC 8/15/12 By Wayne Wilmeth Page 2 of 25

3 SELECTING A THEME When you create a new presentation, PowerPoint gives you a very basic theme with a white background and black text. This section covers how to select a different preset combination of background colors, background graphics, font formatting, text placement, and default colors by selecting a Theme. 1. Start PowerPoint. 2. Click the Design tab. 3. Hover over a theme to preview it. Click a theme to apply it. See below for more information. Preview a Theme To see how a template would look if applied, simply place your mouse on it without clicking. Your currently side will temporarily change to reflect the template. Scroll to More Themes To view more themes, click the down or up arrow. View Theme Options Click this button to get the window shown below. Apply a Theme Once you have found a theme you like, click it to apply it. If you don t like the theme you selected, simply click another theme. TIP Apply a Theme to Just One Slide When you click a theme, it is applied to all slides. However, you can apply a theme to just one slide. (Note this will create an additional Slide Master.) 1. Select the slide(s) you wish to apply the theme to. 2. Right click a theme and select Apply to Selected Slides. Marshall School of Business - USC 8/15/12 By Wayne Wilmeth Page 3 of 25

4 SPECIFY A THEME S DEFAULT COLOR SCHEME & FONT The steps below cover how to change your presentation s default color scheme and type face. Specify Your Presentation s Color Scheme When you select a theme, you are selecting the layout of content and background graphics. You are also selecting the default colors used for the background and all objects, charts, and text in your presentation. If you would like to specify a different color scheme for a theme, follow the steps below. 1. Click the Design tab. 2. Click the Colors drop down arrow. 3. Hover over a color scheme to preview it. 4. Click a color scheme to apply it to all slides. TIP: Apply Color Scheme to Just One Slide If you would like to apply a color scheme to just the selected slide(s), follow the steps below. 1. Click Colors under the Design tab. 2. Right click the color scheme you wish to apply. 3. Select Apply to Selected Slides. Note that this will create an additional Slide Master. Specify Your Presentation s Default Font When you select a theme, you are selecting a default typeface to use for all slides. To change the default typeface used, follow the steps below. 1. Click the Design tab. 2. Click the Fonts drop down arrow. 3. Hover over a font to preview it. 4. Click a font to apply it to all slides. Note that you can also edit the color schemes & fonts. This will be covered in a later section. Marshall School of Business - USC 8/15/12 By Wayne Wilmeth Page 4 of 25

5 EDITING A THEME THE SLIDE MASTERS This section covers how to change content of multiple slides simultaneously by making changes in the Slide Master (i.e template). You might wish to edit the Slide Master to change the position of Title Text on your slides; brand your presentation by placing a logo in all slides; change, delete, or add a background graphic; or create a new slide type with special attributes such as animated bullets. About Layouts Before we go into the Slide Master environment, it is important to understand what a Layout is. The Slide Master and Layouts work together to control what content and formatting will be appear on your slides. Whenever you create a new slide, you will select which Layout you wish to use. The layout you select will determine the content and the look of the slide within the parameter s of the theme you selected. While in the Slide Master, if you make changes to a specific Layout, those changes will appear on all slides using that layout. This can be beneficial for a number of reasons. You can create a custom layout that has the formatting and content options that you can use at will. You can modify an existing layout so it has the look and content options that you intend to use. Editing the Slide Master & Layouts To get to the Slide Master: 1. Click the View tab. 2. Click Slide Master. Slide Master The top slide is the Slide Master. Most of the changes you make on the Slide Master will be passed on to the Layouts below. Edit the slide master when you wish to make global changes to all of your slides. To edit the Slide Master, click the Slide Master icon on the left and then make your changes in the large window on the right. Layout Slides The smaller, indented slides are Layout slides. If you make changes directly on these, the slides in your presentation using that layout will be affected. Note that while most changes made in the slide master are passed down to the slide layouts, changes to the slide layouts are not passed up to the slide master. Also, most changes you make directly on a slide layout override the changes the slide master made to that layout. Marshall School of Business - USC 8/15/12 By Wayne Wilmeth Page 5 of 25

6 INSERTING A GRAPHIC INTO ALL YOUR SLIDES (EDITING THE SLIDE MASTER) If you would like to place a logo, text, or graphic in all of your slides, follow the steps below. To get to the Slide Master: 1. Click the View tab. 2. Click Slide Master. 3. Click the Slide Master. (This will place your logo in almost all layouts. If you only want your logo in slides using a specific layout, click the desired layout below.) Note you can sometimes edit the graphics which came with the theme. You may have to ungroup them first. 4. Insert the Graphic. Insert your graphic on the large slide to the right. You can copy and paste it here or use one of the options under the Insert tab. 5. To leave the Slide Master, click the View tab and select Normal. TIPS Apply Graphic to Selected Layouts Only If you only want your graphic to appear on slides using a specific layout, then at Step 3, click one of the layouts rather than the Slide Master prior to inserting the graphic. or Hiding a Graphic on a Specific Layout If you would like to hide the graphic on slides using a specific layout: a. Click the Slide Master tab. b. Check Hide Background Graphics. Marshall School of Business - USC 8/15/12 By Wayne Wilmeth Page 6 of 25

7 CHANGING THE BACKGROUND Your background can be made of a solid color, a gradation of a single or multiple colors, or an image. (It can also contain graphics placed on top of the background but technically, the graphic is not the background. If you have been playing with the Background Styles or Format Background options, you may find it a bit of a mystery which slides will be affected by your changes. How background changes affect your slides is covered below. Background Changes Normal View If you make background changes while in Normal view, you can apply your changes to: All slides. (Master will be updated). The selected slide. (Master not affected) Multiple slides if you have multiple slides selected. (Master not affected) Note that different layout types are not differentiated when applying background changes in Normal view. 1. While in Normal view, click the Design tab. 2. Click the Background Styles drop down. Apply to All Slides If you left click one of these, all existing and new slides in the presentation will be affected. The background becomes part of the master. Apply to Selected Slides a. Select the slide(s) affected. b. Right click one of the styles. c. Select Apply to Selected Slides. This will not affect the master. TIP: Hold down Control or Shift to select multiple slides. Reset Slide Background This option is only available when you applied a background to a single or limited number of slides. It will remove the background formatting you applied and return the background from the master. Tip: You can also get to Format Background by right clicking a slide. Format Background The options under this will be covered later; however, application will work as follows: If you click Close, just the selected slides will be affected. If you click Apply to All, all new and existing slides will be affected. The background becomes part of the master. Marshall School of Business - USC 8/15/12 By Wayne Wilmeth Page 7 of 25

8 Background Changes Slide Master View When changing backgrounds from within Slide Master View, the following applies: You can change the background for just a specific layout. This will change the background only for slides using that layout. You can change the background for all slides. You cannot change the background for slides on an individual level. It is either by layout type or all slides. 1. Click the View tab. 2. Click the Slide Master button. Change the Background of All Slides In Your Presentation: a. Click the Slide Master. b. Click the Background Styles drop down. c. Left click the background style you wish to apply (or select Format Background for more options.) Note: If you have changed a background of a select slide in Normal view, then changes to the master will not affect that slide s background. Change the Background of all Slides Using a Specific Layout: a. Click the layout whose slides you wish to affect. b. Click the Background Styles drop down. c. Left click the background style you wish to apply. Tips: There are more background choices under Format Background. You can also right click a layout to get to Format Background. To reapply the Slide Master s background to a changed layout, click Reset Slide Background. Marshall School of Business - USC 8/15/12 By Wayne Wilmeth Page 8 of 25

9 BACKGROUND OPTIONS Not counting the graphics you can place on top of the background, PowerPoint allows you to have four different types of backgrounds: Solid Color Gradient Color (changes from one color to another or changes shades of the same color.) Images Textures (which are actually images that have been tiled repeatedly.) Accessing the Background Options 1. Specify which slides will adopt the background changes. (This was covered in the previous two pages.) 2. If you are in Normal View, click the Design tab. If you are in Slide Master View, click the Slide Master tab. 3. Click Background Styles. 4. Click Format Background. Backgrounds - Solid Fill Color a. Select Solid Fill. b. Click the Color drop down arrow. c. Click a color. Transparency Use this to make the semi transparent. It will result in a lighter background color. Note that you can access more colors by clicking the More Colors button. Marshall School of Business - USC 8/15/12 By Wayne Wilmeth Page 9 of 25

10 Backgrounds - Gradient Fill Color This allows you to fade from one color into another in a variety of patterns. It can be easy to use or complex depending upon how much control you want to have over the gradation. Using the Preset Color Gradations This is the simplest method of applying a gradation. You select from one of the preset colors and select its pattern and direction. a. Select Gradient Fill. b. Click the Preset Colors drop down and select a color. c. Select a Type. d. Select a Direction. (Options will depend upon the Type selected above.) e. If your Type was Linear, you can set the angel of the line. You may also wish to play with the options under Gradient Stops to further alter your gradient. Exactly how Gradient Stops works is covered on the following page. Marshall School of Business - USC 8/15/12 By Wayne Wilmeth Page 10 of 25

11 Defining Your Own Gradient Color Scheme Suppose you have specific gradient color scheme in mind that you wish to use but it is not available under the preset colors, you can use Gradient Stops to create your own color scheme. For example, you want a radial pattern that starts out yellow, then goes to orange, then red, then purple. Note: Prior to setting the Color, Stop Position, or Transparency, you must first select the Stop # you are making changes to. a. Select Gradient Fill. b. Select a Type. c. Select a Direction. Here is where it gets a little tricky. You will first select a Stop # from the drop down arrow. Once selected, all of the other options under Gradient Stops will only affect that stop #. You will have a different stop # for every color in your gradation. Stop 1 is always the beginning of the gradient and the rest follow in succession. For Example, d. Set the Stop # drop down to Stop 1. e. Select the Color yellow. f. Adjust its Stop Position and Transparency. g. Set the Stop # drop down to Stop 2. h. Select the Color orange and make your adjustments. j. Set Stop 3 to red and make your adjustments. k. Set Stop 4 to purple and make your adjustments. Stop Position This is where the change from the current color to the text takes place. If you wish to gradate smoothly from one color to the next, then each successive color s Stop Position will be a higher percent than the one before it. However, you can create some interesting effects by having a color s stop position end after its successor s. Moving a predecessor s color s Stop Position well after its successor s stop position will actually move the predecessor s starting location after its succor. Transparency This is useful when you wish to get a blend of two different colors. Marshall School of Business - USC 8/15/12 By Wayne Wilmeth Page 11 of 25

12 Backgrounds Using a Picture for the Background If you have an image saved in a file or on your clipboard, you can use easily use it as your background. You can also make a Clip Art image your background. 1. Specify which slides will adopt the background changes. (This was covered on previous pages.) 2. If you are in Normal View, click the Design tab. If you are in Slide Master View, click the Slide Master tab. 3. Click Background Styles. 4. Click Format Background. Fill the Background with the Image The options below will fill your entire background with a single picture. a. Select Picture or Texture Fill. b. At Insert From, select the source of your image. File The image is saved as a file on your computer. Clipboard If you right clicked an image and selected copy or cut, clicking this will display it as a background. Clip Art Allows you to insert an image from the Clip Art gallery. c. Leave Tile picture as texture unchecked. (We will cover this later.) The image will fill your background and keep its original proportions. This means that PowerPoint will crop sections which are outside of your slide s proportions off. To change which parts are cropped off, use Stretch Options. Stretch Options Use the Left, Right, Top, Bottom offset arrows to resize an image allowing you to display areas that are being cut off. 0% indicates that the side of the image lines up with the side of your screen. Negative numbers expand the image. Positive numbers contract the image. To slide an image without changing its proportions, change the values of opposing controls inversely. If the top or bottom of your image is being cut off, adjust the Top & Bottom offsets. If the left or right side of your image is being cut off, adjust the Left & Right offsets. Washout Background If the image competes with your content, try using the Transparency slider to wash out the background. There are also options under the Picture tab in the upper left. Marshall School of Business - USC 8/15/12 By Wayne Wilmeth Page 12 of 25

13 Background - Tiling an Image in the Background If you have an image on your clipboard or saved as a file, you can use it to make a pattern on your background by tiling it multiple times. (This is essentially the way Texture works as well.) In the example shown, we took the image of the turtle shown on the left and tiled it as a background. We then adjusted its contrast, alignment, and mirrored it. Original Image Tiled & Adjusted Image 1. Specify which slides will adopt the background changes. (This was covered on previous pages.) 2. If you are in Normal View, click the Design tab. If you are in Slide Master View, click the Slide Master tab. 3. Click Background Styles. 4. Click Format Background. a. Click Picture or Texture Fill. b. At Insert From, select either File, Clipboard, or Clip Art depending where your picture is stored. c. Click Tile Picture as Texture. Tiling Options: Offset X Slides the tiling left & right. Offset Y Slides the tiling up & down. Scale X Reduce % to increase the number of tiles horizontally. (You cannot exceed 100%) Scale Y - Reduce % to increase the number of tiles vertically. (You cannot exceed 100%) Alignment Use to easily control where tiling starts. Mirror type Use to flip or rotate every other tile. Transparency - Use this to control how dark or light the image is. See the next page for more coloring options. TIPS: More Tiles Decrease both the Scale X & Scale Y percents. Change the Pattern Try different Mirror Types. Change where Tiles get Cut Off Try changing the Alignment or change the Offset X and Offset Y percentages. Marshall School of Business - USC 8/15/12 By Wayne Wilmeth Page 13 of 25

14 More Picture Adjustment Options While you are in the Format Background screen, if you click the Picture tab in the left column, you will see more adjustments you can apply to your background. Backgrounds Texture This is essentially the same as tiling an image as your background. The only difference is that Microsoft supplies the images under the Texture button. Once you select a texture, see the section on the previous page about tiling an image to see what adjustment options are available. 1. Specify which slides will adopt the background changes. (This was covered on previous pages.) 2. If you are in Normal View, click the Design tab. If you are in Slide Master View, click the Slide Master tab. 3. Click Background Styles. 4. Click Format Background. 5. Click Picture or Texture Fill. 6. Click the Texture drop down arrow. 7. Click the texture you wish to use. 8. Make any desired adjustments. Marshall School of Business - USC 8/15/12 By Wayne Wilmeth Page 14 of 25

15 SELECTING SPECIFIC FONT COLORS Earlier in this handout, we covered how you can select different font and background colors by selecting from a pallet of different theme color schemes. This section covers how to specify your own color scheme. You can go about this using a couple of methods: Create your own color scheme. Changing Font Colors from the Slide Master. Creating Your Own Color Scheme This method may be more trouble than it is worth, but here goes 1. Click the Design tab. 2. Click the Colors drop down arrow. 3. Select one which is close to what you wish to have. 4. Click Create New Theme Colors. You will use the drop down arrows to specify which elements use which color. Unfortunately, it is not terribly clear which element you are selecting the color for. From what I have found, for the first 4, each item can be both a background color and a text color. The arrangement of colors which gets applied depends upon the Background Style you apply later. Here is how it mapped out for me: Background Title Text Subtitle Text Bullet Text Text Box Text Dark 1 Light 2 Light 1 Light 1 Light 1 Light 1 Dark 2 Dark 1 Dark 1 Dark 1 Dark 2 Dark 2 Light 1 Light 1 Light 1 Light 2 Dark 2 Dark 1 Dark 1 Dark 1 For example, if I apply the Background color I assigned as Dark 2, the mapping will use the other items in that row - Title Text will be the color I assigned to Dark 2, Subtitle, Bullet, and Text Box Text will all be the color I assigned to Light After selecting your colors, type a Name and click Save. Your color scheme will be applied, but you now must specify which of the four possible combinations to use. 6. Click Background Styles from the Design tab. 7. The background color you select will determine which color scheme to use. You can edit a custom color scheme by right clicking it. Marshall School of Business - USC 8/15/12 By Wayne Wilmeth Page 15 of 25

16 Changing Font Colors from the Slide Master Rather than trying to edit a color theme, you may find it easier to edit the default object colors from the Slide Master. If you change font colors in the Slide Master, you can affect all slides or all slides using a specific layout. 1. Click the View tab then click Slide Master. 2. Click the Home tab to display the Font formatting tools. 3. Click the Slide Master if you would like to affect all slides or click one of the Slide Layouts to affect just those slides using the selected layout. 4. Select the slide element you would like to affect. 5. Use the Font tools to make your changes. 6. When finished, click the View tab and then Normal. Marshall School of Business - USC 8/15/12 By Wayne Wilmeth Page 16 of 25

17 CREATING A NEW SLIDE LAYOUT The Slide Master is made up of a Master Slide which allows you to affect the look of all slides in the presentation and Slide Layouts which affect the look of all slides using that layout. This section covers how to make a new slide layout. The main reason for creating a new slide layout is when you have certain slides in your presentation which you wish to have a common characteristic. Some examples might be: You are creating a Pro / Con slide show. All the Pro slides use bullets with happy faces. All the Con slides use bullets with unhappy faces. You wish to animate your bullet text but nothing else on the slide. Your slide show will be covering a variety of topics. When you change topics, you want the graphic in your slide background to change to match the current topic. Example: Pro Bullets use Happy Faces & Con Bullets use Unhappy Faces In this example, we will create two new slide layouts: one where bullets use happy faces and one where bullets use unhappy faces. 1. Click the View tab and then Slide Master. 2. On the Slide Master tab, click Insert Layout. (The new layout will appear after the currently selected master and will be selected). 3. If you want your slide to have a title, leave Title checked. 4. If you will be using footers, leave Footers checked. 5. Click the Insert Placeholder button and select Text. (This will allow you to have a bulleted listed). 6. Click and drag across your screen to make the bullet text box. 7. Click within the first line of bulleted text so your cursor is blinking within that line. (We wish our non indented bullets to be happy faces.) 8. Click the Home tab. 9. Click the Bullets & Numbering drop down arrow. 10. Click Bullets and Numbering located at the bottom of the list. Marshall School of Business - USC 8/15/12 By Wayne Wilmeth Page 17 of 25

18 11. Click the Customize button. 12. Set the Font to Wingdings. 13. Click the symbol. 14. Click OK to close the Symbol window. 15. If desired, change the size and color of the bullet. 16. Click OK. Bullets for slides using your new layout will have the new bullet. 17. Repeat steps 2-16 to make another new Slide Layout for the bullets which are to have unhappy faces. Name your New Layouts To assign names to your new layouts: a. Right click the layout icon and select Rename Layout. b. Type a layout name and then click Rename. Exit Slide Master To exit the slide master: a. Click the View tab b. Click Normal. Marshall School of Business - USC 8/15/12 By Wayne Wilmeth Page 18 of 25

19 Applying the Custom Layout You will apply your custom layout just as you would any layout. To an Existing Slide: If the side you wish to apply the custom layout to has already been created, follow these steps: 1. Select the slide(s) you wish to apply the layout to. 2. Click the Home tab. 3. Click your custom layout to apply it to the selected slides. To a New Slide: To make a new slide which will follow the custom bullets, follow these steps: 1. Click the Home tab. 2. Click the New Slide drop down arrow. 3. Click your custom layout. A new slide will be created using your custom layout. Marshall School of Business - USC 8/15/12 By Wayne Wilmeth Page 19 of 25

20 USING LAYOUTS MAKING A PROGRESS INDICATOR MENU This actually uses neither hyperlinks nor animation. It uses slide layouts. As we move through the different sections of our presentation, the box will move to outline our current section. The simplest method of creating this is from the slide master. We will create a different layout for each position of the progress indicator and then apply the appropriate layout to the corresponding slides. Note that the text will be in the slide master and the progress indicators will be in the layout master. That way there will be less work if we need to make changes to our menu. Step A: Place the Menu in the Slide Master 1. Go into slide master view ( View Slide Master ). 2. Click the top slide on the left (Slide Master). 3. Create the background rectangle for the menu ( Insert Shapes Rectangle ). 4. Create separate text boxes (and type their text) for the different menu items ( Insert Text Box ). Step B: Place Rectangles on the Layout Slides 5. Click the Title & Content Layout layout. 6. Draw a rectangle around the first menu option. 7. Make as many duplicates of the layout as you have menu items (4 in this example): a. Right click the layout. b. Click Duplicate Layout. Marshall School of Business - USC 8/15/12 By Wayne Wilmeth Page 20 of 25

21 8. For each of the duplicate layouts, position the rectangle around a different menu item. Step C: Rename the Layouts You will have an easier time applying the layouts if you give them descriptive names. 9. Right click each of the layouts and select Rename Layout. (Give them the same name as their menu choice.) 10. Return to Normal view ( View Normal ). Step D: Apply the Layouts to the Appropriate Slides In this final step, you will apply each of the layouts to the appropriate slides. For example, for all the slides which are in the Background section of your presentation, you will apply the Background layout; for each slide that is in the Current Issues section, you will apply the Current Issues layout and so on. You will save yourself some time if you apply your each of your layouts to multiple slides at once in Slide Sorter. 11. Go into Slide Sorter view ( View Slide Sorter ). (Or click the Slide Sorter view button: ) 12. Click the Home tab. 13. Hold down CONTROL on your keyboard and click the slides you wish to apply your first menu layout to. (Background in this example.) 14. Click the Layout drop down. (Note that all of the layouts you renamed will be listed). 15. Click the layout you wish to apply to the selected slides. (Background in this example). 16. Repeat steps for your remaining slides until you have assigned all of your layouts. 17. That s it run your slide show to test it! TIP: You can also combine this example with the previous one to make the menu items clickable. Marshall School of Business - USC 8/15/12 By Wayne Wilmeth Page 21 of 25

22 MULTIPLE SLIDE MASTERS While not used frequently, you can create a presentation which uses multiple Slide Masters. You might do this if you have a long slide show which covers different subject and when you go into a different subject, you want the slides to look different from the slides covering the previous subject. The simplest method of using multiple masters is to do the following: 1. Select the slides(s) which will use a different master. 2. Click the Design tab. 3. Right click the theme you wish to apply and select Apply to Selected Slides. If you go into the Slide Master, you will now see two different sets of slide masters and layouts. Also, when you go to create a new slide, you will have twice as many layouts to select from. Marshall School of Business - USC 8/15/12 By Wayne Wilmeth Page 22 of 25

23 SAVING A CUSTOM THEME TO USE AGAIN If you have put a lot of effort into the look of your presentation by changing the background, font color, layouts, etc. and would like to be able to use it again or apply it to other presentations you have created, you should save it as a theme. Note that no slide content will be saved, just the look and layouts in slide master view. If you would like to save content, see the section on saving as a Template. 1. Open the presentation which has your customization. 2. Click the Design tab. 3. Click the More button. 4. Click Save Current Theme. It is important that you allow PowerPoint to save it in the Document Themes folder with the *.thmx extension. 5. Type a name for the theme. 6. Click Save. Applying a Custom Theme To apply your custom theme to any presentation: 1. Open or create the presentation you wish to apply your custom theme to. 2. Click the Design tab and then the More button. Any custom themes you have created will be in the Custom section. 3. Click the theme to apply it to all your slides in the presentation. Marshall School of Business - USC 8/15/12 By Wayne Wilmeth Page 23 of 25

24 USING TEMPLATES A template is just like a theme except that a template typically includes content. When you select a template, you will get whatever theme colors are connected with that template plus any number of premade slides whose text you can edit to say what you want. To access the templates, you must use the New button. 1. Click the Microsoft button. 2. Click New. You will get a list of categories. The choices within a category may include: Themes but no content. A single slide such as an award certificate that you can edit. A tutorial from Microsoft on how to use a specific feature. A premade presentation that you can edit to make your own. 3. Click a category. 4. If present, select a sub category. 5. Click the theme or template you wish to use. Depending upon the template you selected, you can have any number of slides. Your next step would be to go in and change the text on the template. For example, on the Certificate of Excellence to the left, you would simply supply the name of the school, student, and project while the template below included multiple slides that you would need to edit or delete. Marshall School of Business - USC 8/15/12 By Wayne Wilmeth Page 24 of 25

25 Creating a Custom Template Let s say you have created a presentation which has the appearance you like and all the slides you need. Further, this is a presentation you have to make monthly. One option is to update last month s presentation with the new figures; however, you might find it more convenient to save the presentation as a template and use that. If you save it as a template, there is no danger of accidently overwriting last month s presentation or not being able to find it. To save a presentation as a template: 1. Open the presentation. 2. Click the Microsoft button. 3. Select Save as. Be sure to let PowerPoint save to the Templates folder. 4. Set Save as Type to PowerPoint Template (*.potx) 5. Type a name for the template. 6. Click Save. Applying your Custom Template When you wish to apply your template, do the following: 1. Click the Microsoft button. 2. Click the New button. 3. Click My Templates. 4. Select your template and click OK. Marshall School of Business - USC 8/15/12 By Wayne Wilmeth Page 25 of 25