Use of SAP SLC / SRM Solutions at METINVEST Group
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1 Use of SAP SLC / SRM Solutions at METINVEST Group Andrey Kovalenko Head of Purchasing Business Process Transformation Unit, METINVEST HOLDING, LLC Alexander Bulgakov Head of Purchasing Corporate Systems Department, METINVEST HOLDING, LLC
2 Content of report 1. Information about the Transformation and Introduction of SAP Program 2. Prerequisites for using SAP SLC / SAP SRM solutions 3. Overview of SAP SLC processes 4. Overview of SAP SRM processes 5. Efficiency of using SAP SLC / SAP SRM solutions
3 Information about the Transformation and Introduction of SAP Program Since 2011, the METINVEST Group has been implementing the Transformation and Introduction of SAP Program. The program consists of 4 stages. Currently, Stage 4 of the program, replication of target process and SAP solutions at the Group's enterprises, is being implemented. The current stage Stage 1* Development of multi-level target models for business processes, policies and methodologies. Stage 2* Developing templates for future implementation (Conceptual design) Stage 3* Transformation and introduction of ERP at pilot enterprises Stage 4 Replication of target processes and ERP of the system at the Group's enterprises Development of a target model of business processes Calculation of economic feasibility of the selected target model Analysis and development of common policies and methodologies Development of detailed target businessprocesses Development of system models and templates based on business type Update and introduction of changes to methodology / processes Configuration of SAPsystems based on developed models Testing User training Data transfer Launch into industrial operation Improvement of templates Configuration of SAP-systems based on developed models Testing User training Data transfer Launch into industrial operation User support and development of functionality at enterprises equipped with SAP system * completed stages 3
4 Information about the Transformation and Introduction of SAP Program The Transformation and Introduction of SAP Program is one of the company's strategic projects. The program aims to increase the transparency and efficiency of business processes, improve business manageability, and reduce costs throughout the supply chain to create value for the customer. The program primarily involves changing business processes within the company and bringing them in line with international best practices. 4
5 Content of report 1. Information about the Transformation and Introduction of SAP Program 2. Prerequisites for using SAP SLC / SAP SRM solutions 3. Overview of SAP SLC processes 4. Overview of SAP SRM processes 5. Efficiency of using SAP SLC / SAP SRM solutions
6 Prerequisites to use of SLC / SRM solutions In the first phase of the Transformation and implementation of SAP Program, an evaluation was made of the maturity of the Metinvest Group's procurement processes. We obtained the following results: Strategy There were no common formalized materials and equipment (M&E) procurement strategies (in most cases, purchasing of assets was done independently and the principle raw materials were centrally managed) Processes and regulations There was no single reference / master data for procurement processes There was no single base of potential suppliers Information technologies There was no single IT system IT products were not integrated at the inter-divisional or enterprise level of the Group. 6
7 Architecture of the implementation of SAP SLC / SRM solutions within METINVEST Holding SAP SLC Qualification status of supplier by groups of materials SAP SRM Replication of requests SAP ERP for non-pilot assets Self-registration of the supplier Choice of M&E / services supplier Loading and processing of requests Pre-qualification of the supplier Evaluation of the supplier's activity Replication of requests Automatic creation of MM contracts (44*) SAP ERP Automatic determination of procurement volumes and processing of requests Generation of MM contracts
8 Planned replication and mapping architecture of suppliers among the METINVEST Holding systems Replication of supplier data from SLC Sell Side Replication of supplier data from SLC Buy Side SRM SUS / SLC Sell Side SRM / SLC Buy Side SAP MDG Self-registration of the supplier Maintaining a base of contractors for forming a pool of suppliers in SRM Creation and maintenance of contractors Replication of supplier data from SLC Buy Side Replication of supplier data from MDG SAP ERP Mapping of the supplier's data Procurement processes
9 Content of report 1. Information about the Transformation and Introduction of SAP Program 2. Prerequisites for using SAP SLC / SAP SRM solutions 3. Overview of SAP SLC processes 4. Overview of SAP SRM processes 5. Efficiency of using SAP SLC / SAP SRM solutions
10 Overview of SAP SLC processes Supplier SLC administrator Buyer Tender committee for prequalification Registration on the web portal Submission of registration documents Questionnaire approval Document processing Questionnaire approval Completing Qualification Questionnaire Assigning "Registered" status to the supplier Sending a Qualification questionnaire to the supplier Approval of Qualification Questionnaire Making a decision on the supplier's qualification Creating the supplier's qualification profile 10
11 Overview of SAP SLC processes Supplier SLC administrator Buyer Tender committee for prequalification Registration on the web portal Submission of registration documents Questionnaire approval Questionnaire approval Document processing Completing Qualification Questionnaire Assigning "Registered" status to the supplier Sending a Qualification questionnaire to the supplier Approval of Qualification Questionnaire Making a decision on the supplier's qualification Creating the supplier's qualification profile 11
12 Registration on the web portal 1/5 12
13 Registration on the web portal 2/5 13
14 Registration on the web portal 3/5 14
15 Registration on the web portal 4/5 15
16 Registration on the web portal 5/5 16
17 Overview of SAP SLC processes Supplier SLC administrator Buyer Tender committee for prequalification Registration on the web portal Submission of registration documents Questionnaire approval Document processing Questionnaire approval Completing Qualification Questionnaire Assigning "Registered" status to the supplier Sending a Qualification questionnaire to the supplier Approval of Qualification Questionnaire Making a decision on the supplier's qualification Creating the supplier's qualification profile 17
18 Approval of Self-Registration Questionnaire 1/2 18
19 Approval of Self-Registration Questionnaire 2/2 19
20 Overview of SAP SLC processes Supplier SLC administrator Buyer Tender committee for prequalification Registration on the web portal Submission of registration documents Questionnaire approval Document processing Questionnaire approval Completing Qualification Questionnaire Assigning "Registered" status to the supplier Sending a Qualification questionnaire to the supplier Approval of Qualification Questionnaire Making a decision on the supplier's qualification Creating the supplier's qualification profile 20
21 Approval of Self-Registration Questionnaire by the Purchaser 1/2 21
22 Approval of Self-Registration Questionnaire by the Purchaser 2/2 22
23 Overview of SAP SLC processes Supplier SLC administrator Buyer Tender committee for prequalification Registration on the web portal Submission of registration documents Questionnaire approval Document processing Questionnaire approval Completing Qualification Questionnaire Assigning "Registered" status to the supplier Sending a Qualification questionnaire to the supplier Approval of Qualification Questionnaire Making a decision on the supplier's qualification Creating the supplier's qualification profile 23
24 Submission of registration documents 24
25 Overview of SAP SLC processes Supplier SLC administrator Buyer Tender committee for prequalification Registration on the web portal Submission of registration documents Questionnaire approval Document processing Questionnaire approval Completing Qualification Questionnaire Assigning "Registered" status to the supplier Sending a Qualification questionnaire to the supplier Approval of Qualification Questionnaire Making a decision on the supplier's qualification Creating the supplier's qualification profile 25
26 Document processing 26
27 Document processing 27
28 Overview of SAP SLC processes Supplier SLC administrator Buyer Tender committee for prequalification Registration on the web portal Submission of registration documents Questionnaire approval Document processing Questionnaire approval Completing Qualification Questionnaire Assigning "Registered" status to the supplier Sending a Qualification questionnaire to the supplier Approval of Qualification Questionnaire Making a decision on the supplier's qualification Creating the supplier's qualification profile 28
29 Assigning "Registered" status to the supplier 29
30 Overview of SAP SLC processes Supplier SLC administrator Buyer Tender committee for prequalification Registration on the web portal Submission of registration documents Questionnaire approval Document processing Questionnaire approval Completing Qualification Questionnaire Assigning "Registered" status to the supplier Sending a Qualification questionnaire to the supplier Approval of Qualification Questionnaire Making a decision on the supplier's qualification Creating the supplier's qualification profile 30
31 Sending a Qualification Questionnaire to the supplier 31
32 Overview of SAP SLC processes Supplier SLC administrator Buyer Tender committee for prequalification Registration on the web portal Submission of registration documents Questionnaire approval Document processing Questionnaire approval Completing Qualification Questionnaire Assigning "Registered" status to the supplier Sending a Qualification questionnaire to the supplier Approval of Qualification Questionnaire Making a decision on the supplier's qualification Creating the supplier's qualification profile 32
33 Filling-in Qualification Questionnaire by the supplier 1/3 33
34 Filling-in Qualification Questionnaire by the supplier 2/3 34
35 Completing the Qualification Questionnaire by the supplier 3/3 35
36 Overview of SAP SLC processes Supplier SLC administrator Buyer Tender committee for prequalification Registration on the web portal Submission of registration documents Questionnaire approval Document processing Questionnaire approval Completing Qualification Questionnaire Assigning "Registered" status to the supplier Sending a Qualification questionnaire to the supplier Approval of Qualification Questionnaire Making a decision on the supplier's qualification Creating the supplier's qualification profile 36
37 Approval of Qualification Questionnaire 1/2 37
38 Approval of Qualification Questionnaire 2/2 38
39 Overview of SAP SLC processes Supplier SLC administrator Buyer Tender committee for prequalification Registration on the web portal Submission of registration documents Questionnaire approval Document processing Questionnaire approval Completing Qualification Questionnaire Assigning "Registered" status to the supplier Sending a Qualification questionnaire to the supplier Approval of Qualification Questionnaire Making a decision on the supplier's qualification Creating the supplier's qualification profile 39
40 Overview of SAP SLC processes Supplier SLC administrator Buyer Tender committee for prequalification Registration on the web portal Submission of registration documents Questionnaire approval Document processing Questionnaire approval Completing Qualification Questionnaire Assigning "Registered" status to the supplier Sending a Qualification questionnaire to the supplier Approval of Qualification Questionnaire Making a decision on the supplier's qualification Creating the supplier's qualification profile 40
41 Creating the qualification profile 1/2 41
42 Creating the qualification profile 1/2 42
43 Report on suppliers' qualification profiles for category managers, in Excel format 43
44 Content of report 1. Information about the Transformation and Introduction of SAP Program 2. Prerequisites for using SAP SLC / SAP SRM solutions 3. Overview of SAP SLC processes 4. Overview of SAP SRM processes 5. Efficiency of using SAP SLC / SAP SRM solutions
45 Overview of SAP SRM processes Buyer Approved by Supplier Approval of requests for ERP Formation of a purchasing basket Tender creation Transmission to production dispatcher division Approval of tender Participation in a tender Analysis of received offers Determination of a winner Approval of a winner Creation of a purchase contract 45
46 Overview of SAP SRM processes Buyer Approved by Supplier Approval of requests for ERP Formation of a purchasing basket Tender creation Transmission to production dispatcher division Approval of tender Participation in a tender Analysis of received offers Determination of a winner Approval of a winner Creation of a purchase contract 46
47 Request approval / denial process 47
48 Overview of SAP SRM processes Buyer Approved by Supplier Approval of requests for ERP Formation of a purchasing basket Tender creation Transmission to production dispatcher division Approval of tender Participation in a tender Analysis of received offers Determination of a winner Approval of a winner Creation of a purchase contract 48
49 Formation of a purchasing basket 49
50 Formation of a purchasing basket 50
51 Overview of SAP SRM processes Buyer Approved by Supplier Approval of requests for ERP Formation of a purchasing basket Tender creation Transmission to production dispatcher division Approval of tender Participation in a tender Analysis of received offers Determination of a winner Approval of a winner Creation of a purchase contract 51
52 Tender formation 52
53 Tender formation / tender participants 53
54 Tender formation 54
55 Overview of SAP SRM processes Buyer Approved by Supplier Approval of requests for ERP Formation of a purchasing basket Tender creation Transmission to production dispatcher division Approval of tender Participation in a tender Analysis of received offers Determination of a winner Approval of a winner Creation of a purchase contract 55
56 Approval of tender 56
57 Overview of SAP SRM processes Buyer Approved by Supplier Approval of requests for ERP Formation of a purchasing basket Tender creation Transmission to production dispatcher division Approval of tender Participation in a tender Analysis of received offers Determination of a winner Approval of a winner Creation of a purchase contract 57
58 Proposal to make offers for the first round of the competition / tender 58
59 Proposal to make offers for the first round of the competition / tender 59
60 Overview of SAP SRM processes Buyer Approved by Supplier Approval of requests for ERP Formation of a purchasing basket Tender creation Transmission to production dispatcher division Approval of tender Participation in a tender Analysis of received offers Determination of a winner Approval of a winner Creation of a purchase contract 60
61 Participation in a tender 1/4 61
62 Participation in a tender 2/4 62
63 Participation in a tender 3/4 63
64 Participation in a tender 4/4 64
65 Overview of SAP SRM processes Buyer Approved by Supplier Approval of requests for ERP Formation of a purchasing basket Tender creation Transmission to production dispatcher division Approval of tender Participation in a tender Analysis of received offers Determination of a winner Approval of a winner Creation of a purchase contract 65
66 Competitive list / quotation summary form 66
67 Overview of SAP SRM processes Buyer Approved by Supplier Approval of requests for ERP Formation of a purchasing basket Tender creation Transmission to production dispatcher division Approval of tender Participation in a tender Analysis of received offers Determination of a winner Approval of a winner Creation of a purchase contract 67
68 Approved supplier's proposal 68
69 Overview of SAP SRM processes Buyer Approved by Supplier Approval of requests for ERP Formation of a purchasing basket Tender creation Transmission to production dispatcher division Approval of tender Participation in a tender Analysis of received offers Determination of a winner Approval of a winner Creation of a purchase contract 69
70 Approval of a winner 70
71 Approval of a winner 71
72 Overview of SAP SRM processes Buyer Approved by Supplier Approval of requests for ERP Formation of a purchasing basket Tender creation Transmission to production dispatcher division Approval of tender Participation in a tender Analysis of received offers Determination of a winner Approval of a winner Creation of a purchase contract 72
73 Tender recommendation 73
74 Automatically generated contracts in SAP SRM 74
75 Electronically generated contracts in SAP SRM, transferred to SAP ERP 75
76 Content of report 1. Information about the Transformation and Introduction of SAP Program 2. Prerequisites for using SAP SLC / SAP SRM solutions 3. Overview of SAP SLC processes 4. Overview of SAP SRM processes 5. Efficiency of the use of SAP SLC / SAP SRM solutions
77 Efficiency of using SLC / SRM solutions Establishment of new potential suppliers is performed in a centralized order. Assets only use system data The supplier is qualified one time by purchasing category 9,916 potential suppliers in a single base of suppliers (SAP SLC) About 64 new suppliers are registered each month A single base of suppliers (SAP SLC) is used for all Ukrainian assets of METINVEST Holding The average number of tenders held annually: 52 for for 8 months of 2015 Average number of bidders: 3 Maximum number of bidders: 12 77
78 Development of SLC / SRM solutions Metinvest Group continually monitors the use of SLC / SRM by both internal and external users (potential suppliers) in order to identify functional deficits. Five proposals from direct users of the SAP SRM system have been realized in About 8 more proposals are being processed for implementation in
79 Thank you!
80 Any questions?
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