NOTE : PRESENTATION LOCATED :

Transcription

1 Reporting Breakout April 22, 2014 Agenda 1. nvision 2. General Ledger Activity 3. Journal Lookup NOTE : PRESENTATION LOCATED : 1

2 Although Mosaic has far more reporting power than our old financial system, we will first start by comparing what we had in ORACLE: AM090 and AM091, to their counter part in Mosaic. AM090, often referred to as an Income Statement or Profit and Loss(P & L), can now be run through an nvision report for operating accounts. 2

3 AM090 from ORACLE MOSAIC: Stmt of Operations 3

4 QUICK GUIDE for running nvision Reports (Statement of Operations) Step 1: Install DrillToPIA macro The drill to PIA macro is an excel xla file and is required for a user to be able to use the nvision drill down feature, and as a result, run the detail transactional report from the Statement of Operations report. NOTE this is a one time installation procedure. 1. You can get the file from 2. Save the file in any location on your pc 3. Open excel and go to File, Options, Add Ins 4. REMEMBER WHERE When to use: 4

5 Click on Add ins on the left hand menu 5

6 Click on Go Click on Browse 6

7 Navigate to the folder where the DrillToPIA.xla file is saved and select the file 7

8 Click on Open and then confirm you can see the Drill to PIA macro in the Add Ins list (As per screenshot below). Ensure the checkbox is checked and then click OK. 8

9 Confirm the add in is now available for use You are now ready to run the Statement of Operations report and drill down to see detailed transactions 9

10 The first step to running a report is the creation of a report book How to create and run a report book Navigate to Main Menu, Finance, Reporting Tools, PS/nVision, Define Report Book 10

11 Add a New Value (NOTE that you will add a Report Book the first time you run a report, after that you will click on the link to find an Existing Value and reuse the same Report Book each time you run a report). 11

12 Enter the following information: As of Date: Select Specify from the drop down menu, and then enter the data that you want to run the report as of (e.g. run a December 31, 2013 report in mid March) Reports can always be re run as of a month end date, however, if you need to save a copy of a report at a point in time (e.g. mid month) make sure you save a copy of the report locally or on your shared network drive Tree Effective Date: Use As of Reporting Date Retention Days : leave blank Ignore Runtime Errors: If this is checked, then the process will try and produce all listed reports and will not stop even if one of them goes to error. This should be unchecked. Under the Report Requests section, add all the reports that you want to run. Click the + button to add reports that you want to run, and the button to delete a report request from your report book 12

13 For Business Unit, you will normally choose MAC01 (note other GL Business Units such as Divinity College would choose their business unit) Click the search icon to see a list of available reports. Note that reports may be run for department/program combinations or at any level in the Department Tree (see supplemental handout for instructions on how to view trees). 13

14 To look up a Report ID click the search button, then click on Advanced Look Up 14

15 Type in OPS for the report ID and choose contains for the description. Type in either the department number or tree node name. The example below contains eng in order to see the roll up reports available for the Faculty of Engineering. Hit the Look Up icon. 15

16 Click on the blue hyperlink for the Report ID you wish to run and then click run (see below) 16

17 Click OK 17

18 Click the blue hyperlink for Report Manager, and go to the Administration Tab 18

19 Hit the Refresh icon (above). When your report has finished processing, the excel file will appear as shown below. Click on the excel file to open the report. 19

20 This report gives you the same as the AM090, but for enhance reporting you can DRILL How to drill down in an nvision report With the excel Statement of Operations open (called a nvision report) you will be able to see a summary of the statement and you will be able to expand revenue and expense lines to drillable revenue and expense code lines (see the summary in the example below). The plus signs along the left hand margin and top bar are areas that can be clicked to expand. Save this file to your drive to open 20

21 PLEASE NOTE: drill down to the detail transactional report only works on cells that are not formulas. (I.e. if you select a $ amount cell, and the value is a result of an Excel formula, you will not be able to drill down.) To drill the line item: Click on Add Ins > nvisiondrill > Drill. This will open up a PS/Mosaic window NOTE: if already logged into PS, then when PS is opened, it should NOT prompt to log in again. If it does, then please confirm that the browser that opened for drilling down, is the same as the browser from which the initial log on to PS was performed. The drill down will always open the default browser (as assigned on the computer), so to avoid the log in page a second time, ensure that the initial log in is also from the default browser. A browser can be made default by going to the browser s Tools > Options menu. 21

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23 Click the Run Drilldown button for Journal and Subsystem Entries 23

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25 Click on the link for the.xlsx file to open the drill down report 25

26 AM091 from Oracle General Ledger Activity in Mosaic 26

27 Follow the breadcrumbs and set up your report as below to get the same results as in previous slide. 27

28 Follow the breadcrumbs Just change the number to pull up JE to review detail 28

29 Keep your JE screen open to pull up entries as you are reviewing your GL, open a second window to run your GL 29

30 Click on the JE number to drill in to get detail behind Journal 30

31 When looking up a Journal, can be EX: travel and expense, AP: from AP system If you change Journal ID filter to contains and then search on reference from your GL, will pull up journal you can drill as deep as the sub systems to review 31

32 Summary of Benefits of Reports in Mosaic REAL TIME One System Drillable Flexible : you decide what you want to see TIP To practice with reports in MOSAIC : run a report in ORACLE for November, then reproduce in MOSAIC at NOVEMBER to show that you have received the same values 32

33 Report :One Pager > Follow the Breadcrumbs nvision for Income Stmt General Ledger Activity Journal Entry Review 33