SHIPPING INSTRUCTIONS. Important information for transport, handling and insurance of your exhibits

Transcription

1 SHIPPING INSTRUCTIONS Important information for transport, handling and insurance of your exhibits Intersolar North America / ees North America July 12 14, 2016 Moscone Center - San Francisco Schenker Deutschland AG Fairs & Exhibitions Paul-Henri-Spaak-Str Munich, Germany Tel.: ; -308 Fax: sabine.auer@dbschenker.com thomas.ernst@dbschenker.com We operate exclusively in accordance with the Allgemeine Deutsche Spediteurbedingungen 2016 ( ADSp 2016 ) (German Freight Forwarders' General Terms and Conditions 2016) or, to the extent the logistics services we provide are not covered by ADSp 2016, then the General Terms and Conditions of Logistics-Services Providers March 2006 ( Logistik-AGB ) will apply. Pursuant to clause 23 of ADSp 2016, liability for loss and damage of goods, which is limited under Section 431 of the German Commercial Code (HGB) to 8,33 Special Drawing Right per kilogram (SDR/kg), is further limited to the higher of Euro 1 Million and 2 SDR/kg per claim provided that all claims per event are limited to the higher of Euro 2 Million and 2 SDR/kg; and where multimodal transport with sea carriage is involved to 2 SDR/kg. DB Schenker Fairs offers the highest quality with certification in compliance with DIN EN ISO 9001: convince yourself of the highest standard and quality! 1/5

2 Dear Exhibitor, We take pleasure in informing you that Schenker Deutschland AG - Branch Office Munich - has been appointed by the organizer as the official forwarder for above exhibition. Exhibitors are therefore requested to consult Schenker for any matter concerning forwarding of exhibits to San Francisco. In accordance with organizer Schenker will provide furthermore a consolidation service for exhibition shipments from Intersolar Europe in Munich up to Intersolar North America / ees North America in San Francisco. To ensure smooth handling of exhibits, please read carefully all points in this guideline. For any questions or information please get into contact with us. Communication You are kindly requested to address all your correspondence to: Schenker Deutschland AG Sabine Auer / Thomas Ernst Fairs & Exhibitions Phone ; -308 Paul-Henri-Spaak-Str. 8 Fax Munich sabine.auer@dbschenker.com Germany thomas.ernst@dbschenker.com Deadlines and collection period To ensure smoothly delivery of your exhibits to Intersolar North America in San Francisco please take care of the following deadlines: Latest arrival by LCL/ FCL seafreight at Oakland June 12, 2016 Latest arrival by AIR at SFO airport June 6, Customs clearance and delivery to Advanced warehouse by June 27, 2016 Intersolar Europe in Munich June 22 24,2016 MOVE OUT Munich June 25 26, 2016 Consolidation shipments for San Francisco latest by June 27, 2016 Transport to San Francisco by airfreight June 28 29, 2016 Customs clearance + delivery to Moscone Center latest by July 11, 2016 Intersolar North America/ees North America in San Francisco July 12 14, /5

3 Important documents for customs clearance Commercial invoices/packing lists in English may be combined on one document with following information please provide two (2) originals and four (4) copies: - exact description of each item with use of HS customs tariff code for proper customs entry - please include model / serial numbers where applicable - single & total values should represent the purchase price/transaction value of your merchandise - weight and dimensions of each package - please indicate the country of origin of all goods within your consignment - if goods have been pre-sold in the US and will enter on a consumption basis (Duty paid), please provide name and address of the ultimate consignee - Literature and give-aways items must be listed on a separate invoice and should be separately packed these items are normally subject to import duties - Customs Power of Attorney, Non-Resident Corporate Certification Depending on your needs, your shipment will be cleared in one of three ways: - Permanent Duty-Paid Entry: used for all goods which will remain in the US and will not be re-exported (Literature, give-aways) - Temporary Entry: allows goods to be imported on a temporary basis into the US without payment of Customs duties and taxes. A bond fee will be charged for this. - CARNET ATA: Goods are imported without the payment of Customs duties and taxes, but may not be given away or sold. All items must be re-exported after the show Restricted items Many commodities are subject to additional controls by US government agencies. The following items require additional documentation, clearances, permits or licenses before admission: Alcohol, tobacco, foodstuff, plants, seeds, clothing, textiles, items containing leather or wood, cosmetics, transmitters, receivers, telecommunication equipment, television or computer monitors, personal computers, DVD / CD Players, toys, chemicals, medicine, drugs, medical equipment and appliances, items used in preparation/distribution of food, weapons and ammunition, defense related items, motor vehicle and parts, and nuclear material and its by-products. Please contact us in advance if you intend to ship any of the a.m. items in your shipment! Drayage (On-Site Freight Handling), Unpacking, Set-up and Dismantle These services are supplied by the show s appointed general contractor and will be billed directly to the exhibitors. Please review the organizers manual regarding drayage services. 3/5

4 Marking of your consignment In order to withstand handling by international carriers, local trucking companies, and the on-site drayage contractor, all case must be packed securely. Reusable crates are essential if the goods will be on-forwarded after the exhibition. The following marking must be painted on two opposite sides of each packing: Intersolar North America/ ees North America Moscone Center San Francisco, CA Net Wt. Kgs Gross Wt. Kgs Dimensions L x W x H = CBM in cm Company Booth-Nr Case-Nr Woodpacking material regulations The US Department of Agriculture has adopted the international standard of woodpacking material (WPM) that was approved by the International Plant Protections Convention (IPPC). All cargo with woodpacking material to the US will be handled as per standard of IPPC ISPM regulations. Wood Packing - such as wood block cases, lath cases, wood pallets, wood frames, wood drums, wood axes, chocks, stow-wood, crossties etc., fumigation must be arranged in the country of origin before sending the cargo to the US. To ensure the WPM is properly treated as per IPPC regulations either by Heat Treatment (HT) or Methyl Bromide (MB), following information MUST be marked or stamped clearly visible on the outside packing as per sample: IPPC Logo ISO country code (XX) Unique number assigned to the company (which carries out the fumigation procedure) by the national plant protection organization (000) Fumigation method either HT -Heat Treatment or MB - Methyl Bromide (YY) The original copy of the fumigation/ heat treatment certificate that is issued by the relevant authority in the country of origin must be sent to our office. 4/5

5 Insurance It is the responsibility of each exhibitor to arrange a full Marine (Transport) Insurance covering transport to the exhibition, during the exhibition, and the return of the exhibits to the ultimate consignee. Freight left at your booth at the close of exhibition may be unattended for a period of time. We will not accept responsibility for goods once they are in possession of the on-site drayage contractor on the inbound handling or until it has been picked up on the outbound movement. Closing of exhibition Please inform us in time about your (return) shipping instructions so that we can arrange pick-up from the drayage contractor and transport of your exhibition goods after the end of the show. Instruction of sold goods A Customs Power of Attorney as well as US Tax ID is needed when the goods will remain in the US in order to file a consumption entry (duty paid). Blank forms are available from us. These must be completed and signed by a Corporate Officer. Payment All invoices, raised for this exhibition, are due for immediate payment upon presentation. International exhibitors may make payment arrangements through our coordinating office in their home country. Payment may also be made by wire transfer or credit card. Details of our bank account UPON REQUEST. All payments must be made without any deduction or deferment on account of any claim, counterclaim or setoff prior to show opening. Handling conditions All business of Schenker Munich - and their nominated Agents - is undertaken in accordance with the Standard Trading Conditions Copies available upon request. Furthermore, all work is undertaken at owners risk, the exhibitors are liable for damages and additional cost resulting from the incorrect declaration of the weights and measurements of the packages, as well description of content of cargo mentioned on invoice/packing list. Our liability terminates with the delivery to the on-site drayage contractor and begins with taking over of consignment from the loading docks. 5/5