Recommended by: Shipping Instructions For Aero India February Yelahanka Air Force Base

Transcription

1 Recommended by: Shipping Instructions For Aero India February Yelahanka Air Force Base

2 TWI Group has been recommended by Kallman Worldwide - USA as the official overseas transportation coordinator for U.S. exhibitors participating in Aero India TWI is able to assist you with every aspect of your shipping needs, all inclusive from your doorstep through delivery to your stand, including required documentation. We provide you with personalized attention to meet your every expectation. AIR FREIGHT CONSOLIDATION DEADLINE DATES New York Chicago Dallas Los Angeles 15 January 15 January 15 January 15 January Onsite Delivery 16 February OCEAN FREIGHT TWI also has complete ocean forwarding capabilities. Please call TWI for sailing schedules, rates and appropriate instructions.

3 AIR FREIGHT CONSOLIDATION POINTS NEW YORK: LOS ANGELES: TWI Group TWI Group C/O Cosmic Logistics C/O DSV Air & Sea C/O HNR Freight Logistics Inc. C/O Griley Airfreight th Road 5341 West 104th Street Jamaica, New York Los Angeles, CA Tel: 516/ Tel: 702/ Fax: 516/ Fax: 702/ CHICAGO: DALLAS: TWI Group TWI Group C/O ABX-DSV Air & Sea C/O Aeronet DFW C/O RM Trucking 920 Minters Chapel Rd 3720 River Road, Suite 100 Suite 200 Franklin Park, IL Grapevine, TX Tel: 702/ Tel: 702/ Fax: 702/ Fax: 702/ Shipments direct to consolidation point prepaid Please notify TWI Las Vegas: Arrival date at the consolidation point Carrier s Bill of Lading/ Airway Bill information Gross weight and total number of pieces Copies of the commercial invoices. LABELS Please ensure that all boxes / cases are labeled individually. Company Name: For: Aero India 2015 Hall/Booth No.: Piece Number of Link for printing your labels: Shipping

4 COMMERCIAL INVOICE/PACKING LIST TWI will ensure that your commercial invoices are complete and in the proper format. Please prepare the invoice/packing list with the following details: Commercial invoices and packing lists can be combined on one document if they list quantity, description, value of each item, weight and dimensions of each package. Your company s Federal Employer Identification Number and any applicable license numbers. Complete, precise, simple and non-technical description of all items listed on the invoice. Case size and cubic meter (CBM): Please see formula below : LxWxH in inches x = CBM OR LxWxH in centimeter 1,000,000 = CBM Electronic copy of each commercial invoice in PDF and Excel format sent to your TWI Representative for review. Temporary, permanent and literature must be packed separately with separate invoices. All invoices must include: The invoiced goods are of country origin. Invoices for giveaways must include: For distribution free of charge at exhibition.. REQUIRED DOCUMENTS: Customs Declaration Form -Customs Declaration Form Letter of Authorization - Authorization Letter of Acknowledgement -Letter of Acknowledgement Letter of Authorization-Letter of Authorization Documents for Sale Bill of Entry Required only for goods being sold -Documents for Sale Bill of Entry Letter of Certificate of Participation Obtained from the event organizer It is recommended that you do not hand carry items into India

5 DOCUMENTATION DEADLINE Please forward a copy of the Letter of Certificate of Participation (obtained from the event organizer) to your TWI representative for review prior to shipment. DOCUMENT DEADLINE: 6 January CONSENT TO SEARCH U.S. mandated cargo screening is now in effect. Please complete a CONSENT TO SEARCH authorization form on your company letterhead and to rbedford@twigroup.com or fax to Attn: Consent to Search at 702/ PACKING Please ensure that your shipment is NOT skidded. It must be packed in separate boxes and properly labeled. Contact your TWI Representative for further details. Due to multiple handling of freight cases TWI urges exhibitors to use strong wooden cases. Bolted returnable types of cases that offer protections from the elements are ideal. If your cases are secured with a lock or combination please provide the key or combination for Customs purposes. Temporary, permanent and literature must be packed separately, in different boxes. For Temporary or shipments the number of pieces and weight must remain the same inbound and outbound. DO NOT repack, palletize, or change the outbound shipment in any way.

6 EXPORT LICENSES By federal law, it is the exhibitor s responsibility to determine which export licenses are required to ship their display materials. EXPORT POWER OF ATTORNEY The allows TWI to create or alter documents that relate to your shipment on your company s behalf. In order for TWI to be U.S. Customs compliant it is mandatory that this form be completed and on file in our office. If your company has multiple divisions, one Export Form is sufficient. A TWI representative will be contacting you with the necessary form. RE-IMPORTATION Certain electronic goods returning to the U.S. may require special documents for import. Please contact your TWI Representative for further information. ATA CARNET An is recommended if you plan to send equipment to multiple countries or if you plan to send highly valued equipment. TWI is able to issue the on your behalf. Please contact your TWI Representative for more information and forms that may be needed.

7 INSURANCE It is the responsibility of each exhibitor to secure insurance coverage for their goods throughout the entire shipping process. It is the responsibility of the shipper to ensure the security of unattended freight. TWI can provide insurance coverage if requested by the exhibitor in writing. completed Application to or fax to Attn: Department at 702/ A commercial invoice must accompany the insurance application. Cargo Application. SHIPMENTS WITH NON-MANUFACTURED WOOD PACKING All shipments containing Non-Manufactured Wood (NMWP) must be either heat-treated or fumigated. NMWP and solid wood packing material (SWPM) must bear markings indicating the type of treatment under the ISPM 15 regulations. Any packing that does not comply with these requirements will be refused, destroyed, or returned to its origin, resulting in a considerable delay. Please contact your TWI Representative if you have any questions regarding the NMWP rule. NMWP Website

8 TWI STAFF To assist you with your shipment please contact: TWI LAS VEGAS, NV 4480 South Pecos Road Las Vegas, NV Telephone: 702/ Fax: 702/ Dan DiMangano Monique Scott Tyler Hunt Kim Sheppard Chris Drum James Britt TWI NEW YORK, NY 2 Lincoln Avenue Suite #400 Rockville Centre, New York Telephone: 516/ Fax: 516/ Drew Camier dcamier@twigroup.com TWI wishes you a successful show and we will be happy to assist you in any way possible. If you have any questions, special arrangements, or require further information regarding shipping to an international exhibition please contact us at your convenience.

9 Click on the links below to access the appropriate forms required. Terms and Conditions Cargo Application Return Shipping Instructions Shipping Customs Declaration Form Letter of Authorization Letter of Acknowledgement Letter of Authorization Documents for Sale Bill of Entry

10 DECLARATION TO BE TYPED ON EXHIBITOR S LETTERHEAD DECLARATION TO BE SIGNED BY AN IMPORTER CLEARING HIS GOODS WITH/WITHOUT THE HELP OF A CUSTOMS HOUSE AGENT 1.I / We declare to the best of my/our knowledge and belief that the contents of invoice No.(s)...dated...and other documents relating to the goods covered by the said invoice(s) and presented herewith are true and correct in every respect I / We declare to the best of my/our knowledge and belief that the contents of this bill of entry for goods imported against Bill of Lading No... dated... are in accordance with the invoice No...dated... and of other documents presented herewith are true and correct in every respect 2.I / We declare that I / we have not received and do not know of any other documents and information showing a different price, value (including local payments where as commission or otherwise), quantity or description of the said goods and that if at any time, hereafter I/we discover any information showing a different state of facts. I/We will immediately make the same known to the Collector of Customs 3.I / We declare that the goods covered by this bill of entry have been imported on an outright purchase/consignment account. 4.I / We am/are not connected with suppliers/manufacturers as: (a) Agent / distributor / indenter / branch / subsidiary / concessionaire, and (b) Collector entitled to the use of trademark, patent and design; (c) Otherwise than as ordinary importers or buyers 5.I / We declare that the method of invoicing has not changed since the date on which my/our books of accounts and/or agreement with the suppliers were examined previously by Customs House Signature of Importer... & Rubber Stamp of Company

11 TO BE TYPED ON EXHIBITOR S LETTERHEAD (2) TWO ORIGINALS REQUIRED LETTER OF AUTHORISATION TO WHOM IT MAY CONCERN I/we (Signatory) (Company Name) of hereby appoint to be my/our agent for the purpose of dealing with and signing Number DATED SIGNED

12 TO BE TYPED ON EXHIBITOR S LETTERHEAD This letter is to acknowledge our understanding of the shipping instructions issued by TWI/ Rogers Worldwide India, the official forwarder for the show. TWI/Rogers Worldwide India, understands that all freight shipped by (Exhibitor s Name) Address will be either return to origin or sold to a licensed Indian Importer. We understand that in either case Rogers Worldwide India is the only customs broker empowered by the organizer to handle all custom matter. We also hereby accept any bonded storage charges that may incur during process of the re-export or nationalization. As specified in the shipping instruction, we accept as our responsibility to make sure that all our equipment for the show will be properly insured against all risks. It is also our understanding that we will gain custody of our products during move-in of the show from the time we receive our exhibits from the official contractor. We will be responsible for the safety and security of our exhibits. We, therefore, hold harmless Rogers Worldwide India from any duties, taxes, fines and / or penalties levied by the Indian Government as a result of any discrepancies between the inbound and return shipment, regardless of the reasons for discrepancies. It is also our understanding that if the goods are lost or stolen, all duties, taxes, fines and/or penalties levied by the Indian Government will still apply and will be paid by our company in full at your first request and with no delays. We shall be liable for the immediate and irrevocable reimbursement of any all amounts of duties, taxes, fines and/or penalties imposed by Indian customs through Rogers Worldwide India NAME OF EXHIBITOR: FULL ADDRESS: NAME OF SIGNATORY: WITNESS 1: WITNESS 2:

13 TO BE TYPED ON EXHIBITOR S LETTERHEAD TO WHOMSOEVER IT MAY CONCERN WE HEREBY AUTHORISE M/S R.E.ROGERS INDIA PVT.LTD.., NEW DELHI TO DO THE CUSTOMS CLEARANCE AND TAKE THE RELEASE OF THE SAME ON OUR BEHALF. AWB NO. / BILL OF LDING NO INVOICE NO YOURS FAITHFULLY NAME AND SIGNATURE OF THE EXHIBITOR

14 LIST OF DOCUMENTS FOR FILING THE SALE BILL OF ENTRY TO BE PROVIDED BY THE BUYER 1.Purchase order from the buyer to the seller showing the intention to buy the exhibits. 2.Seller s acceptance letter or sale deed against buyers offer. 3.Bank attested fresh Commercial Invoice on Buyer s name. 4.A statement in writing, explaining the mode of payment to the seller, by the buyer. 5.Required import license. In case the item falls under the O.G.L category a declaration that the item falls under O.G.L. 6.A short write up on the function of the equipment along with the catalogue. 7.A photocopy of the Import Export Code of your company. 8.Authorityletter to us for handlingthe Sale of Entry. 9.GATT declaration & Bill of Entry declaration duty signed and stamped. IMPORTANT NOTE - Though we will try our best to clear the consignment as quick as possible but in case of any delay for want of document or other unforeseen circumstances due to customs, we should NOT be held responsible.