Packaging Guidelines Version Date: 11/6/12. ABB Inc. Packaging Guidelines. Version 1.0. Page P08.W03 Rev 0

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1 ABB Inc. Packaging Guidelines Version 1.0 Page 1

2 Contents Master Carton:... 3 Data Requirements... 3 Barcodes... 5 Label Placement... 6 Packing List... 7 Page 1 Contents... 7 Page 2 Contents... 9 International Shipments Commercial Invoice (Import) Packaging Export Crating: WPM Import Requirements (wood packing material) C-TPAT Seal Security Requirements Container Inspection / Sealing Verification Report Pallet Manifest Documentation Placement Multi-Part Pallet Configuration Page 2

3 Master Carton: Data Requirements i. Standard Label Format (4 x 6 ) ii. Must be printed on white label stock Page 3

4 iii. Zone A Carton Quantity (minimum height of inches) Human Readable with start and stop delimiters Unit of Measure (minimum height of inches) Human Readable Boxes must be labeled with the count of boxes in the shipment (1 of 10, 2 of 10, 3 of 10, etc) Human Readable Carton Quantity - Barcode - Code 39 Barcode Format with start/stop delimiters ( * ) - Minimum height of 0.31 inches iv. Zone B Part Number Header (minimum height of 0.1 inches) ABB Part Number (minimum height of 0.19 inches) - Human Readable with start and stop delimiters ABB Part Number - Barcode - Code 39 Barcode Format with start/stop delimiter ( * ) - Minimum height of 0.28 inches v. Zone C Purchase Order Number Header (minimum height of 0.1 inches) ABB Purchase Order Number (minimum height of 0.19 inches) - Human Readable with start and stop delimiters ABB Purchase Order Number - Barcode - Code 39 Barcode Format with start/stop delimiter ( * ) - Minimum Height of 0.28 inches vi. Zone D Item Description (minimum height of 0.19 inches) - Human Readable vii. Zone E Ship From Heading (minimum height of 0.19 inches) Human Readable Ship From Name and Address (minimum height of 0.19 inches) Human Readable viii. Zone F Ship To Heading (minimum height of 0.19 inches) Human Readable ABB Ship To Name and Address (minimum height of 0.19 inches) Human Readable Page 4

5 Barcodes Examples: barcodes) Packaging Guidelines Version Date: 11/6/12 ix. Code 39 encodes: 0, 1, 2, 3, 4, 5, 6, 7, 8, 9 Uppercase letters (A - Z) - (Dash), $ (Dollar), % (Percentage), (Space),. (Point), / (Slash), + (Plus) x. Code 39 is also known as the "Code 3/9", "Code 3 of 9", "USS Code 39", "USD- 3", "Alpha39", "Type 39". Acceptable Unacceptable Unacceptable (poor quality defective barcode) (incomplete noncontinous xi. General Requirements All barcodes must be 100% visible and scanable xii. Size requirements: (http://www.onbarcode.com/code_39/) Width of narrow element (X): the X dimension of Code 39 symbols should be defined by the application specification having due regard to the availability of equipment for the production and reading of symbols and complying with the general requirements of the application. Wide/narrow ratio (N): 2.0 : 1 to 3.0 : 1. Width of intercharacter gap (I): - minimum: equal to X; - maximum: for X < mm: 5.3X; for X mm: 1.52 mm or 3X, whichever is greater. Minimum width of quiet zone: 10X. Recommended minimum bar code height for manual scanning: 5.0 mm or 15 % of symbol width excluding quiet zones, whichever is greater. Page 5

6 Label Placement Packaging Guidelines Version Date: 11/6/12 xiii. Labels must be placed onto cartons after all packaging tape has been applied, i.e. do not cover any point of the label with tape, even if it is clear. xiv. Labels must be placed on the longest side of the carton and the adjacent short side. xv. The leading edge is always the right-hand side of the carton xvi. Labels must be placed no closer than 1¼ and 3 inches from the right edge of the carton (when possible). xvii. The bottom edge of the label should be between 1¼ and 3 inches from the bottom edge of the carton (when possible) Example: Page 6

7 Packing List Page 1 Contents Example: Packaging Guidelines Version Date: 11/6/12 i. Standard US Letter Size (8.5 x 11 ) ii. Must be printed on White Paper Stock (barcodes must scan properly) Page 7

8 iii. Invoice Number to be in upper right-hand corner (minimum height of 0.19 inches) Unique for a 2 year period iv. Supplier Company Letterhead (minimum height of 0.22 inches) v. Ship From address (minimum height of 0.19 inches) vi. Supplier Company Representative Name vii. Supplier Company Telephone Number viii. Packing List Header (minimum height of 0.22 inches) ix. Ship To address as identified in the ABB Purchase Order (minimum height of 0.19 inches) x. Ship Date (date the shipment leaves suppliers facility - MM/DD/YY (minimum height of 0.19 inches) xi. Freight Carrier when required by ABB (minimum height of 0.19 inches) xii. Freight Carrier Tracking Number when required by ABB (minimum height of 0.19 inches) xiii. Notes Field (to be 0.87 inches in height) Minimum text height of 0.19 inches To be used for any communication for the Consignee, especially any Hazmat materials. xiv. Shipment Detail Header (minimum height of 0.22 inches) xv. ABB Purchase Order Number to be Human Readable and Barcode Format Code 39 Barcode Format with start/stop delimiters ( * ) Minimum height of 0.20 inch xvi. ABB Part Number to be Human Readable and Barcode Format Code 39 Barcode Format with start/stop delimiters ( * ) Minimum height of 0.20 inch xvii. Quantity Ordered (minimum height of 0.19 inches) Original purchase order quantity for each line item xviii. Quantity Shipped (minimum height of 0.19 inches) Quantity Shipped on this particular load for each line item xix. Part Description (minimum height of 0.19 inches) xx. Country of Origin must be detailed for each line item (minimum height of 0.19 inches) xxi. Unit of Measure as requested by ABB for each line item (minimum height of 0.19 inches) xxii. Number of Cartons (minimum height of 0.19 inches) Amount of cartons shipped for this specific line (No Mixing Part Numbers in same carton) xxiii. Maximum Line Items (part numbers) on page = 8 Items xxiv. Bottom Right-Hand Corner to contain page identifier (1 of 3, 2 of 3, etc) Page 8

9 ***Packing to be sorted by Purchase Order Number, then by Part Number (sequence low to high) Page 2 Contents Example: xxv. Formatting to follow page 1 requirements per the following example Maximum Part Numbers on page = 17 Page 9

10 International Shipments Commercial Invoice (Import) US Customs requires certain data elements on commercial invoices for goods entering the United States. It is the Importer of Record s responsibility to ensure that this information is on the invoice. US Customs uses this information to ensure proper classification, proper valuation, proper duty collection, to obtain trade statistics and to facilitate the release of the goods. Items Required on a Commercial Invoice: 1. The name and address of the seller, or shipper, if the shipment is not a purchase transaction. 2. The name and address of the purchaser, or consignee, if the shipment is not a purchase transaction. (Please show the Bill to address as: ABB, Inc. Fill-in site specific information; the Consignee/Ship to address as: ABB, Inc. as listed on PO; Drop Shipments To the delivery address for the shipment as listed on PO 3. The invoice date 4. The terms of sale of the transaction 5. The shipment date 6. The place of the shipment 7. The port/airport of destination 8. A detailed description of the merchandise, which includes: - The common name of the merchandise - The grade or quality - The marks, numbers and symbols under which each item is sold and packaged 9. The quantity being imported in its appropriate weights or measures. 10. The unit price of each item. 11. The total purchase price. 12. The currency of the transaction. 13. All relevant charges (freight, insurance) to bring the merchandise from alongside the carrier at the port/airport of export to alongside the carrier at the first US port/airport of entry. 14. All relevant discounts 15. The country of origin (meaning country of manufacture) of each item. 16. The Harmonized Tariff System classification number of each item. 17. Goods or services furnished for production of the merchandise not otherwise included in the invoice price (Assists). 18. The name of the responsible individual who can readily obtain knowledge of the transaction. 19. The entire invoice must be in ENGLISH. 20. If an invoice is more than one page, each page must be numbered. ABB also requests the following additional items i. All product must be properly labeled with country of manufacture per US Custom s requirements (Made in xxx) ii. Must be printed on White Paper Stock iii. Information to be included in the body of the commercial invoice: Page 10

11 1. ABB Bill to information including US ABB Post Office Box Number 2. Include all ABB Purchase Order Numbers iv. Additional Notes 1. All shipments need to include a copy of the correct commercial invoice with US ABB PO Numbers, packing lists, inland Bill of Lading, House Air way Bill/Ocean Container Number or Bill of Lading Number and other certificates, if appropriate. 2. The NAFTA Certificate is required, when applicable, if the item manufacture origin is either Canada or Mexico 3. A copy of all of the shipping paperwork must be ed to: 4. The data elements that are required for ISF filings by US Customs (http://www.cbp.gov/linkhandler/cgov/newsroom/publications/trade/import_sf_c arry.ctt/import_sf_carry.pdf) to be transmitted by importers (or their agents) for shipments must be provided in a timely manner prior to shipment. Packaging Export packing must survive the most severe handling, storage, transportation and climatic conditions. When utilizing Air or Ocean transportation all material must be able to with stand all types of handling, weather conditions and meet all import requirements. Export Crating: WPM Import Requirements (wood packing material). The United States Customs & Border Protection requires that all wood packing material for imports meets, with the ISPM-15, Conifer Solid wood, Heat Treatment method. Effective, July 05, 2006 Full Enforcement on all articles of regulated WPM entering the US, Non compliant WPM will not be allowed to enter the United States. Exporter must certify that all wood packing material is treated and certified in accordance to a minimum core temperature of 56 degrees Celsius for 30 minutes, and by means of a visible outer Country HT Stamp. Any fines, penalties, and added costs due to inadequate or improper packaging may be charged back to the supplier. C-TPAT Seal Security Requirements The vendor is responsible for the sealed container. The seals are to be firmly attached at the place where the container or trailer originates from. It should be high security bolt seal or a high security cable seal that meets or exceeds the ISO standard--iso 17712:2010. Seal number should be documented and recorded on the shipping document. The seal number must also be included in the shipping paperwork referenced in 3.3. Each container should undergo a 7 point inspection process prior to loading checking all of the following areas: Page 11

12 If any irregularities are found, the vendor must not load the container and notify their appropriate ABB Purchasing contact for next steps. Vendor should provide a copy of the 7 point container inspection with shipping paperwork for all shipper load and count shipments. For LCL or shipments loaded by a consolidator, this is not required from the vendor. Page 12

13 Container Inspection / Sealing Verification Report ABB Reference No.: Container Number: Date and Time: Seven Point Container Inspection (prior to loading): 1. Top 2. Bottom / Floor 3. Left Side Wall 4. Right Side Wall 5. Front Wall 6. Doors 7. Locking Mechanism Check to confirm good condition Comments: Container Seal Number: (Note: all container seals must meet ISO PAS ISO standards; Container seal number must also be recorded on shipping documents) Container Inspected and Sealed by: Company Name: Persons Name: (printed) Signature: Date: Attach this completed Inspections and Seal verification report to original shipping documents. Copy to ABB at: Page 13

14 Pallet Manifest Example: v. Standard US Letter Size (8.5 x 11 ) i. Company Letterhead (minimum height of 0.22 inches) vi. Shipment Date MM/DD/YY (minimum height of 0.19 inches) vii. Pallet Manifest Header (minimum height of 0.22 inches) viii. Headers (minimum height of 0.19 inches ix. ABB Purchase Order Number (minimum height of 0.19 inches) x. ABB Part Number (minimum height of 0.19 inches) xi. Description of Part Number (minimum height of 0.19 inches) xii. Total Quantity Shipped of Part Number on pallet (minimum height of 0.19 inches) xiii. Unit of Measure as requested by ABB (minimum height of 0.19 inches) xiv. Number of Cartons (minimum height of 0.19 inches) Amount of cartons shipped for this specific line (No Mixing Part Numbers in same carton) xv. Total Footer (minimum height of 0.22 inches) Total number of Cartons for the entire pallet (should be the sum of above data) Page 14

15 xvi. Bottom Right-Hand Corner to contain page identifier (1 of 3, 2 of 3, etc) ***Pallet Manifest to be sorted in Part Number Sequence (Low to High) Documentation Placement Example: xvii. Pallet Manifest must be on front and back facing of pallet, in the upper right-hand corner (under stretch-wrap). xviii. Packing List must be placed be on front and back facing, in the upper left-hand corner (under stretch-wrap). Page 15

16 Multi-Part Pallet Configuration Example: xix. Product should be stacked vertically onto pallet ii. iii. Same part number shall not cross pallets unless carton quantity is more than single pallet. Multiple PO Numbers of the same part number shall not cross pallets unless carton quantity is more than single pallet Example: Page 16

17 Page 17

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