AGM - Agenda November 20, 2016

Transcription

1 AGM - Agenda November 20, Call to order. 2. Introduction of current CUFC Board a. Pat Loria - President b. Alison Bailey - Vice President c. Kristi Henry - Secretary d. Henry Faucher - Treasurer e. Steve Grande - Director f. Trina Smith - Director 3. Confirmation of quorum - Minimum of 12 Members in good standing 4. Adopt the 2016 CUFC AGM Agenda. 5. Approval of the AGM minutes of November 27, Business arising from previous minutes 7. Reports a. President s Report b. Treasurer s Financial Report i. Fundraising revenue - $10, from Club wide Bottle Drive c. Fundraising Committee report d. Executive Director Report 8. Approval of Financial statements 9. Audit - Motion to self audit 10. Three Board member terms are up for renewal. Re-election of three members to the CUFC Board i. Alison Bailey - standing for re-election - 2 Year Term ii. Henry Faucher - standing for re-election - 2 Year Term iii. Kristi Henry - Standing for re-election - 2 Year Term 11. Bylaws - Complete Rewrite done and submitted to membership. a. Vote to rescind the old Bylaws as a complete document. b. Vote to accept new Bylaws as a complete new document. 12. New Business 13. Next Full CUFC Board meeting to be set after the AGM. 14. Adjournment

2 1. Call to order at 7:05pm Minutes CUFC AGM - November 27, Introduction of current Board of Directors 3. Confirmation of quorum - 39 members present that signed the attendance sheet. (minimum 12 required) 4. Minutes of November 16, 2014 AGM Approved -Motion by Todd Cook & Seconded by Laura Easterbrook. 5. Business Arising - Fundraising: BP and Lakeshore Aesthetics. Some funds were raised however both are now discontinued. 6. Reports: 6.1. Pat Loria provided President s Report (copy attached) 6.2. Henry Faucher provided Financial Report (copy attached) - without Casino funds the club would have ran a deficit this fiscal year months until next Casino. Thank you to Florabelle Cruz for the successful silent auction fundraising night Dave Clarke Presented the Executive Directors report (Copy Attached) 7. Motion to accept Financials as presented (Motion by Pascal Bonnet & Seconded by Karen Ellefson) 8. Motion to self audit unless we can locate a responsibly priced auditor we have attempted to find someone with no success so far. (Motion by Seann Strandberg & seconded by Laura Easterbrook) 9. No changes to current Bylaws - Bylaws will be reviewed this fiscal year and updated. Once updated a SGM will be called for approval. 10. Board consists currently of 6# Members: 3 positions terms up for re-election Pat Loria- re-election approved unanimously by Club Members Steve Grande - re-election approved unanimously by Club Members Kofi Poku - stepped down from CYFC Board Trina Smith - newly elected and approved unanimously by Club Members. 11. New Business New Fundraising Raffle - need to contact AGLC for permits. A separate bank account has been set up for raffles. Looking at trips, ipods, etc. as prizes Website is currently closed as it was hacked. All personal information is safe and has not been compromised. Fan Shop still works. Looking at new platform to make website easier to use. Once website is fixed, the indoor season practice calendar will be set for the entire season Bake sale fundraiser: Thank you for all the donations, all proceeds go back to the club. Thank you to Kristi Henry for organizing Stoke City Partnership: Through our partnership with GIS & Stoke City FC we were able to offer a 3 day training camp to approximately 40 players. Nine of those players were asked to attend the national camp in Rome, Georgia (2 were able to attend). Will look at running again next summer but looking at 4 days and try ensure the dates do not conflict with City Finals or Provincial tournaments Meeting Adjourned 7:45pm

3 Presidents Report 2016 Our club has continued to progress with developmental training for coaches and players. Our relationship with Global Image Sports has remained, as they have had a representative from Stoke City return to our club for a second year, continuing to give our players, and players outside of our club the opportunity to advance their training. Our Grassroots program continues to show success with confidence and personal soccer skills, the successful transition into competitive soccer has been noticeable. A huge credit goes to our Grassroots Co-ordinator, junior coaches and the CUFC Technical Team. I would like to thank the members, and the volunteers for their continued support. I would also like to thank our office staff for going above, and beyond the expectations required, in order for our club to function exceptionally. And a special thanks to our players for showing sportsmanship, competitiveness, and exceptional skills, they are the true face of our club. Pat Loria President Chestermere United FC

4 Chestermere United FC Treasurer s Report Annual General Meeting November 20, 2016 For the period of September 1, 2015 to August 31, 2016 Opening Cash Balance = $ Income = $367, includes ~$53,000 Casino revenue Expenses = $332, Profit / (Loss) = $34, includes - $16, from fundraising $5, Grants $7, Casino Ending Cash Balance =$72, Cost reduction efforts included: Moving the CUFC office to a less expensive location (lower cost and a few months with no office) Maximizing the utilization of practice space/time allocation

5 CUFC FUNDRAISING REPORT 2016/17 Fundraising Committee: Alison Bailey, Amiera Rafih, Shawna McDonald (Looking to add one more member) 2016 Fundraising: CUFC Club-wide Bottle Drive: 15 Competitive teams participated in a club-wide bottle drive. Thank you to the Newsy Neighbor for supplying the community maps. An amazing $ was raised. This is a fairly easily run fundraiser and is great for team bonding. 2016/17 Fundraising: Fundraising initiatives for 2016/17 will include: Scratch Cards: Individuals pick a box with a team, once all boxes are completed then the top portion is scratched and reveals the winning team. This is similar to a 50/50 draw with 50% going to the winner and 50% going back to the team. Teams can use the funds to offset tournament fees, purchase club gear, etc. Bottle Drive: The success of our previous bottle drive has encouraged us to continue with this type of fundraiser. Date to be confirmed. Raffle Tickets: This type of fundraising is very successful and requires an intense licensing process through ALGC. We will be acquiring the appropriate license for Raffles over $ Initial thoughts are to sell only 350 tickets at $100 each with prizes ranging from: trips, cash, electronics, ticket purchase refunded, etc. Casino: ALGC (Alberta Liquor and Gaming Commission) has advised that our next Casino will be mid We will be requiring volunteers for this event. A Casino manager will be appointed as required by ALGC. Details to follow.

6 Annual General Meeting 2016 Executive Director Report. CUFC continues with strength & determination to make our Club infrastructure and player development programs one of the best in Alberta. Over the past 12 months we have been working very hard to produce the new CUFC Bylaws, which documents all the Club rules and regulations along with all the pertinent Club information for Alberta Societies. We have continued to write new and amend club policies and procedures so that we continue to be one of the most progressive and pro-active Clubs in Calgary when it comes to Player Welfare. All our current documents are posted on our website. Our Club Website was hacked back in early 2016 and we worked tirelessly to get it back on line without affecting the Club. We also took the opportunity to re-write and re-format many components of the website. This process is still ongoing with our next task to make the site more Mobile platform friendly. Throughout 2015/16, Chestermere United FC has seen more growth in player numbers per annum. Outdoor Players Indoor 2014/ players Outdoor players Indoor 2015/ players Outdoor players We continue to emphasize Long Term Player Development, with our training programs focussing on producing complete players who love the game of soccer. Our new format Academy program was a huge success in outdoor 2016 with over 40 players learning new skills with speed, agility & quickness training with the ball being the focus. Our outdoor Grassroots Program is still very popular with 273 players aged from 4 to 11 years old playing in either our own House League or the District league. We started our own indoor House League in the winter of 2015/16, which had 135# players register for its inaugural season. My thanks goes to Jason Smith, Grassroots Coordinator and our staff of Junior Coaches for making the program a huge success, In order for the club to focus on Long Term Player Development, it is extremely important to have knowledgeable coaches, who are dedicated to helping the players learn and enjoy the game of soccer. To this end, we continued to educate our coaches through in house coaching clinics and an NCCP Soccer for Life course that we ran in in Chestermere in the summer, which trained 12 coaches. My personal thanks goes to Coach Victor Salas, Assistant Director of Coaching, for all his hard work over the past year. Victor has travelled to the USA to take his National Diploma in Soccer Coaching with the NSCAA which he passes with distinction. My sincere thanks goes to all the coaches and volunteers who continue to ensure the standards of our club are maintained and strive to improve the standards and enjoyment of all our players along with the CUFC Board, without whom we could not operate. Dave Clarke - Executive Director Page 1 of 1

7 Chestermere United FC Profit & Loss September 1st 2015 to August 31st 2016 Income Registration fees - CC $ 308, Apparel - CC $ 6, Cash/Cheques $ 51, Rebates $ Casino $ Raffle $ 0.00 Other $ Total Income $ 367, Expenditure Operating Account Contract Payment $ 80, Bank Charge $ Merchant Charge $ 7, Facility Rental $ 35, Office Rent $ 1, Office Exp $ 2, Junior Coach fee $ 11, Referee Fee $ 2, Equipment $ 10, Field Maint $ 1, Coach fee $ 3, Apparel $ 26, League Fee $ 85, Credit Card $ 27, Safety $ 0.00 Training $ 4, Insurance $ 2, Wind Up Party $ 2, Advertising $ 1, Tournament $ 5, Trophies $ Bank Transfer $ 0.00 Program Fee $ 0.00 Reimbursement $ 6, Other $ 2, Total Operating Acc Expenditure $ 323, Casino Account Bank Charges $ Facility Rental $ 7, Office Rental $ 1, Equipment $ Casino Fees $ 0.00 Other $ 0.00 Total Casino Acc Expenditure $ 8, Total Raffle Acc Expenditure $ TOTAL EXPENDITURE $ 332, NET INCOME $ 34,

8 Chestermere United FC Balance Sheet To August 31st 2016 Assets Current Assets Operating Account $ 68, Casino Account $ 3, Raffle Account $ Total Current Assets $ 72, TOTAL ASSETS $ 72, Liabilities & Equity Liabilities Current Liabilities $ 0.00 Total Liabilities $ 0.00 Equity Opening Balance Equity $ 37, Net Income $ 34, Total Equity $ 72, TOTAL LIABILITIES & EQUITY $ 72,