AGENDA DUNDEE TOWNSHIP PARK DISTRICT Board of Commissioners Meeting May 18, :00 p.m.

Transcription

1 AGENDA DUNDEE TOWNSHIP PARK DISTRICT Board of Commissioners Meeting 7:00 p.m. Location: Randall Oaks Golf Course Clubhouse I. Call to Order II. Public Hearing 2016/2017 Budget and Appropriation Ordinance #16-03 III. IV. Fiscal Year 2016/2017 Certification of Estimated Revenues Staff Reports 1. Finance Greg Gannon a. April Budget Report b. Consideration for Approval of April Finance Budget Report 2. Recreation Dave Peterson 3. Administration Don Kappel 4. Park Services Mark Simon V. Citizens to be Heard VI. Consent Agenda 1. Approval of Items to be Considered for Consent Agenda a. May 5, 2016 b. Payment of Bills c. May Personnel List 2. Approval of Consent Agenda VII. Director's Report 1. Bonnie Dundee Golf Course Workshop Update 2. Bonnie Dundee Electronic Sign Update 3. Huffman Park Sprayground Update 4. NISRA Golf Outing June 3 - ROGC VIII. President s Report IX. Old Business X. New Business 1. Consideration of Board Officers 2. Sleepy Hollow Pool Liner Consideration 3. Unneeded Property Ordinance # For Review and Consideration of Approval XI. Closed Session 1. Personnel Matters 5 ILCS 120/2(c)1 XII. Approval of Closed Session Minutes XIII. Action, if any, on matters considered in Closed Session XIV. Adjournment

2 DUNDEE TOWNSHIP PARK DISTRICT BOARD MEETING MINUTES The meeting of the Board of Commissioners held at the Randall Oaks Golf Course Clubhouse was called to order at 7:01 p.m. by President Frank Scarpelli. Commissioners responding to roll call were: Jim Bonkoski, John Meschewski, Erin O Leary, Craig Rakow, and Frank Scarpelli. Public Hearing 2016/2017 Budget and Appropriation Ordinance No President Frank Scarpelli stated the first item on the agenda is the Public Hearing for the 2016/2017 Budget and Appropriation Ordinance No Scarpelli asked for a motion to open the public hearing. Jim Bonkoski made a motion with a second by John Meschewski to open the public hearing concerning the Budget and Appropriation Ordinance. The motion passed 5 to 0. Scarpelli called the Budget and Appropriation Hearing to order. He read the amounts herein set forth for the fiscal year May 1, 2016 through April 30, The amounts budgeted and appropriated for each object or purpose are as follows: Total Budgeted Total Appropriated Fund Expenditures Expenditures Corporate $3,313,015 $3,975,618 Recreation 6,415,873 7,699,048 Capital Improvement 4,052,146 4,862,575 Debt Service 3,677,642 4,413,170 Social Security 515, ,000 Illinois Municipal Retirement 490, ,000 Liability Insurance 387, ,350 Police 65,006 78,007 Special Recreation 608, ,803 Randall Oaks Golf Club 2,606,765 3,128,118 Bonnie Dundee Golf Club 915,407 1,098,488 Totals $23,046,815 $27,656,178 Scarpelli asked if there were any questions or comments from the audience or the Board. There was none. Executive Director Tom Mammoser stated the Park District did not receive any written comments. Scarpelli asked for a motion to close the public hearing regarding the Budget and Appropriation Ordinance.

3 Page 2 John Meschewski made a motion with a second by Erin O Leary to close the public hearing regarding the Budget and Appropriate Ordinance. The motion passed 5 to 0. Scarpelli then asked for a motion to approve the Budget and Appropriation Ordinance No Craig Rakow made a motion with a second by John Meschewski to approve the Budget and Appropriation Ordinance No as presented. The motion passed 5 to 0. Fiscal Year 2016/2017 Certification of Estimated Revenues Scarpelli stated the Certification of Estimated Revenues in accordance with Public Act was provided to the Board for the fiscal year May 1, 2016 through April 30, The schedule breaks up the total estimated revenues by fund. He related the total estimated revenue is $3,859,381. John Meschewski made a motion with a second by Erin O Leary to approve the Certification of Estimated Revenues for the Park District s various funds as presented. The motion passed 5 to 0. Staff Reports Director of Finance Greg Gannon reviewed the unaudited financial report as of April 30, He informed the Board that an audit will be conducted in the month of July. As of April 30, the Park District had a combined total governmental fund balance of $4.4 million. The corporate fund ended the month with a balance of $587,000, the recreation fund at $1.3 million and the capital improvement fund at $1.5 million. Compared to last fiscal year to date, the total governmental fund balance is down $111,000. Fiscal year to date, the recreation fund had a total revenue of $5.9 million, down $221,000 from last year primarily due to the elimination of the daycare center. Programming revenue reported a net profit of $387,000, an increase of 57% over the prior fiscal year. Fitness centers net excess for the year was $233,000. Circle of Friends ended with a net excess of $245,000. The Randall Oaks Golf Course reported a year to date net profit of $14,000, a $38,000 improvement from this time last year. Food & Beverage s year-to-date, net excess is $160,000. The Bonnie Dundee Golf Club s net deficit improved $44,000 over this time last year. Bonnie Dundee is moving in the right direction. Executive Director Tom Mammoser explained the interfund transfer of $700,000 causing the recreation fund s lower balance this year. Financially over all, the Park

4 Page 3 District is financially in good shape. Both golf courses improved their financial performance. John Meschewski made a motion with a second by Jim Bonkoski to approve the April 30, 2016 Finance Budget Report as presented. The motion passed 5 to 0. President Frank Scarpelli asked if there are any updates concerning the proposed property tax freeze bill. Mammoser said legislation has not passed yet, but IAPD believes a bill is very likely to pass soon. Property tax relief is a top priority for Governor Bruce Rauner. Deputy Director Dave Peterson reviewed the recreation report ending on April 30, He informed the Board that Bill Hepperle was hired as the fitness manager and has begun employment on May 16. Hepperle was working at the Huntley Park District. Peterson reviewed Hepperle s work experience and education. The Park District s SilverSneakers Fitness program is up to 63 seniors enrolled. The program offers free fitness memberships to seniors over 65 years of age. To confirm eligibility, individuals may visit Aquatics Manager Mike Eschenbach conducted orientation training for his staff on May 14. He does an excellent job with his training sessions. Dolphin Cove opens on May 28. Sleepy Hollow pool opens on June 3, but may open earlier if weather permits. The spray ground project at Huffman Park is expected to be complete by early July. A grand opening will take place on July 16 at 10 a.m. Commissioner Craig Rakow praised Recreation Supervisor Tammy Greco for her excellent job with the dance recital. Peterson said there were 230 dance participants and over 1,400 people in attendance for the recital. The Huntley High School was used as the venue for the dance show. Deputy Director Don Kappel related that the review of the $200,000 State grant through the Illinois Department of Commerce & Economic Opportunity is complete and the Park District received a positive review. Negotiations are ongoing regarding the donation of the Andres property and the new path at the Silverstone Lake Park with the Village of Carpentersville. He is still waiting upon the signed IGA water main easement agreement from the Village of West Dundee from last year. Kappel conducted one FOIA request regarding the Huffman Park spray ground. He conducted one full-time orientation. Superintendent of Park Services Mark Simon stated the soccer and baseball fields are fertilized. The Randall Oaks Zoo received a new baby camel and a baby red fox. The playground replacement projects at Lions and Prairie Meadow Parks are complete. The Liberty School Park s playground is out to bid. The playground is scheduled to be complete by August 12 before the upcoming school year starts.

5 Page 4 Staff is continuing to work on the construction of the golf maintenance office. Supervisory staff is working on filling two full-time maintenance positions. Citizens to be Heard None. Consent Agenda 1. Approval of Items to be Considered for Consent Agenda Jim Bonkoski made a motion with a second by Erin O Leary to approve the Items to be Considered for the Consent Agenda to include: Approval of May 5, 2016, Payment of Bills, and May Personnel List. The motion passed 5 to Approval of Consent Agenda Craig Rakow made a motion with a second by Erin O Leary to approve the Consent Agenda. The motion passed 5 to 0. Director s Report 1. Bonnie Dundee Golf Course Update - Executive Director Tom Mammoser gave an overview of the Board/Staff workshop regarding the Bonnie Dundee Golf Course that took place on May 5. He provided to the Board a report on the number of reported golf balls leaving the Bonnie Dundee Golf Course. Over the past 15 years, there have been 135 instances of reported balls leaving the Bonnie Dundee Golf Course compared to 12 instances at the Randall Oaks Golf Course. Typically, the golfer has some type of coverage to assist them with liability. In 2015 alone, there were six incidents involving windows that were cracked or shattered from Bonnie Dundee. That is an ongoing concern for the Park District. However, the Park District is fortunate that nothing of a more significant nature has led to an accident. Mammoser asked the Board members for their input on anything else they would like to see addressed regarding the Bonnie Dundee workshop. Scarpelli thanked Park District staff for the research conducted and presenting to the Board a report with options. He feels strongly about conducting public meetings to get their input. While Scarpelli understands the demand for athletic fields on the east side of the community, he feels the need to look into other alternatives for athletic fields i.e. Brunner or Bartels Park. He realizes there is the potential that the Meadowdale Park lease could be terminated. However, his concern is that the projected amount of annual savings is only $10,000. He is a

6 Page 5 proponent of keeping the course as is for a longer period. Mammoser responded that the Brunner property has limitations. One of the major issues is the lack of access to the property and until a signal light is installed at Miller Road, the Brunner property is not a viable solution. Mammoser said that he would wait until end of this golf season to discuss this matter further with the Board. He added that public meetings are a part of any transition process. Treasurer John Meschewski is concerned with people not coming out to public meetings to voice their opinion due to a language barrier. Vice President Jim Bonkoski suggested an advisory referendum. Further discussion ensued. Mammoser said the subject is on hold until the fall. 2. Bonnie Dundee Electronic Sign Update - Mammoser said the sign is ready for installation. However, the contractor, Identity Services, LLC, is working with IDOT because the installation will involve blocking part of either Route 25 or Route 68. Superintendent of Aquatics Services and Special Projects Larry Moscato reported that IDOT has communicated to him that it may take 3 to 6 months for the approval of putting out cones that the Park District needs to block off a lane of traffic for a period of 3 hours. Moscato explained the scope of work to install the sign. He has a couple of options that he will discuss with IDOT to get this needed approval quicker. Further discussion ensued. 3. Huffman Park Spray ground Update Moscato clarified the misconception regarding the construction of the spray ground area. A couple of published articles have used the word spray park. That terminology is incorrect. The spray ground is a small water area that is fenced in adjacent to the playground. The contractor is breaking ground on May 26. The construction project should take 2 to 3 weeks to complete. Moscato feels confident the project will be complete on schedule. Mammoser reiterated that the spray ground is a small play area with a water component. He said the Finance office is complete and the department has moved to the Rakow Center. Moscato was very instrumental in coordinating both projects. 4. NISRA Golf Outing Mammoser said the NISRA golf event is scheduled for June 3 at the Randall Oaks Golf Course. He will be participating in the outing as a representative of the Park District. He invited the Board to attend. President s Report None.

7 Page 6 Old Business None. New Business 1. Consideration of Board Officers President Frank Scarpelli said that with the beginning of the new fiscal year, the Board has an opportunity to elect new officers through the nomination process or it can retain the same officers from last fiscal year. Discussion ensued. The Board concurred to retain the same slate of officers. The following officers will retain their positions: Frank Scarpelli, President Jim Bonkoski, Vice President John Meschewski, Treasurer Erin O Leary, Secretary Craig Rakow, Commissioner Greg Gannon, Assistant Treasurer Don Kappel, Assistant Secretary Craig Rakow made a motion with a second by Jim Bonkoski to confirm the current slate of officers for another one-year term. The motion passed 5 to Sleepy Hollow Pool Liner Consideration Mammoser explained that it has been 10 years since any modifications have been made to the piping and filtration system at the Sleepy Hollow pool. An ongoing concern of staff is the pool walls and floor. Peterson has had experience with a pool liner installation at the Lake Bluff Park District. He conducted research on the installation of a PVC pool liner for the Sleepy Hollow pool. Peterson said the Lake Bluff Park District installed a liner in their pool 19 years ago, which they recently replaced again this year. He explained the installation process of the liner. He said the liner concept is very effective and believes it will work well at the Sleepy Hollow pool. Currently, the Park District is spending approximately $27,000 a year for concrete repairs, painting, and water/chemical/heat loss of the pool. The liner will eliminate the seepage of water. Renosys Corporation, a reputable company, provided a quote of $87,500 to perform the installation. Peterson said the annual savings in not having to do repairs and painting the pool will outweigh the initial cost within four years of the PVC membrane installation. Further discussion ensued. Mammoser said the installation of the liner has not been budgeted and does not have a time frame for completion. Staff feels it is an option that would make most sense when the time comes to replace the Sleepy Hollow pool. The pool continues to deteriorate. Further discussion followed. Mammoser said he will keep the Board apprised of any updates.

8 Page 7 3. Unneeded Property Ordinance #16-04 Mammoser reviewed the Ordinance authorizing the disposal of unneeded equipment. John Meschewski made a motion with a second by Erin O Leary to approve the Unneeded Property Ordinance #16-04 as presented. The motion passed 5 to 0. Additional New Business None. Closed Session At 8:24 p.m., Erin O Leary made a motion with a second by John Meschewski to move that the Board convene into Closed Session under section 2(c)(1) of the Open Meeting Act for the purpose of discussing personnel. The motion passed 5 to 0. At 9:18 p.m., John Meschewski made a motion with a second by Erin O Leary to move the Board reconvene into regular session. The motion passed 5 to 0. Adjourn Meeting John Meschewski made a motion with a second by Jim Bonkoski to adjourn the meeting. The motion passed 5 to 0. The meeting adjourned at 9:20 p.m.