TRAVEL PROCEDURE (RAIL & AIR TRAVEL, HOTEL & EXTERNAL CONFERENCE BOOKING) Documentation Control
|
|
|
- Derek Jenkins
- 7 years ago
- Views:
Transcription
1 TRAVEL PROCEDURE (RAIL & AIR TRAVEL, HOTEL & EXTERNAL CONFERENCE BOOKING) Reference Documentation Control Date approved Approving Body Trust Board Implementation date Version 1 Supersedes Consultation undertaken Target audience Supporting Protocol Distribution: Policy N/A Human Resources Staff Side Representatives Trust Managers, Directors Group All employees, all managers and Staff Side Travel Policy All current staff and new staff Review Date June 2013 Lead Executive Author/Lead Manager Further Guidance/ Information Director of Finance Director of Finance Procurement HR Managers 1
2 CONTENTS Paragraph Title Page 1 Introduction 3 3 Procedure 3 4 Process 4 Appendix 1 Rail Travel Booking Form 5 Appendix 2 Air Travel Booking Form 6 Appendix 3 Hotel Booking Form 7 Employee Record of Having Read the Procedure 8 2
3 1. Introduction 1.1. This procedure has been developed to confirm the Trust s payment of travel and associated expenses. The procedure ensures all employees have a clear and consistent understanding of the policy and process regarding business travel and expenses. It also provides travellers with a reasonable level of service and comfort at a reasonable cost It replaces all previous Trust policies and arrangements concerning the payment of travel and associated expenses and covers all employees of the Trust, whether employed on national or Trust terms and conditions of service This procedure should be read in conjunction with the Travel Policy and the Trust s Car User and Mileage Allowance Policy. 2. This procedure covers the booking of Rail Travel Air Travel Hotel Accommodation External Conference/Meeting venues 2.1 The on-line system is administered through Redfern Travel. 2.2 The use of this system will enable consistent local management information, monthly data from suppliers and the identification for cost savings. In addition, the online booking tool will allow for additional savings and accurate data capture. 3. Process 3.1 From this point all bookings for rail, air, hotel and conference booking, unless otherwise agreed will be booked through Redfern Travel Services. 3.2 There will be designated members of staff (bookers) authorised to process booking on behalf of all directorates and departments. 3.3 Authorisation for all booking must be from an authorised signatory by way of signature on the booking forms. This should be a General Manager/Head of Service/Clinical Director. This authorisation must be 3
4 sought before requesting the booking; it is not the bookers role to chase signatures. A booking will not be processed until the correct signature has been provided. 3.4 Budget codes must be included for all rail/air travel and conference/meeting venue booking. 3.5 From all Travel must be booked through the Redfern Travel Service, there will be no other facility for employees to book any form of Travel and reclaim these on expenses from. 3.6 Designated staff (bookers) within Departments and Directorates will contact Redfern Travel directly either online or by telephone to make all travel arrangements, which should have been previously authorised through the specified booking form which is in the Travel Procedure. The Trust will then pay directly and no expense claim is required. Rail and Air Tickets, Hotel and External conference bookings will only be able to be purchased via this contract. 3.7 Rail travel will typically be booked as standard class. 3.8 Air travel will be booked as standard class. 3.9 The booking process will follow these steps: Booking form is completed in full Manager signature is sought Hard copy booking form is handed to booker in first instance. E mails will not be accepted. The booker will process the request on your behalf. You will receive confirmation that your booking has been processed. Any cancellation must be communicated immediately as this may incur a charge. 4
5 Appendix 1 TRAVEL PROCEDURE (RAIL & AIR TRAVEL, HOTEL & EXTERNAL CONFERENCE BOOKING) Date Requested Names of Travellers Number of Travellers Reason for Travel Dates of Travel Approx Times of Travel Journey Details From To RAIL TRAVEL BOOKING FORM Type of Journey To include underground Cost Code Single/Return Yes/No Special Requirements NB All Tickets issued will be Standard Class (please see procedure) Approved by/date Print Name 5
6 Appendix 2 TRAVEL PROCEDURE (RAIL & AIR TRAVEL, HOTEL & EXTERNAL CONFERENCE BOOKING) AIR TRAVEL BOOKING FORM Date Requested Names of Travellers Number of Travellers Reason for Travel Dates of Travel Approx Times of Travel Journey Details From To Type of Journey Single/Return Cost Code Special Requirements NB All Tickets issued will be Standard Class (please see procedure) Approved by/date Print Name 6
7 Appendix 3 TRAVEL PROCEDURE (RAIL & AIR TRAVEL, HOTEL & EXTERNAL CONFERENCE BOOKING) HOTEL BOOKING FORM Date Requested Names of Guests Number of Guests Reason for Stay Dates Required Booking Details Location/Area (i.e. Central London, near Hyde Park Tube) No. of Rooms Room Type Cost Code Special Requirements Breakfast Yes/No NB Hotels will be Premier Inn/Travel Lodge Approved by/date Print Name 7
8 Redfern Travel Venue Enquiry Form for NHS Please complete this form so that a Redfern Travel consultant can initiate your enquiry. Attach the form to an and send it to meetings@redfern-travel.com if you need any advice, please call the team on You will be contacted with a list of suitable venues. No charges will be made until your booking is authorised. (* = mandatory field) Contact details Name* Staff number* * Telephone** Fax* Department Cost Centre Code*: Booking details Lead name at conference* Title of event* Preferred venue(s)* Location of conference* Date of conference* Start time* No. of days* End time* Number of attendees* Disability access required?* Yes/No Will you accept a venue under 3 stars? Yes/No Video conference required? Yes/No Meeting/Conference room details Main meeting room* No. People Layout Syndicate requirements Meeting room comments/ further details 8
9 Catering requirements Coffee break times Time of lunch Type of lunch Dinner required Yes/No Accommodation requirements Arrival date Departure date No. rooms Accommodation booking comments Equipment requirements LCD Projector OHP/Screen TV/Video Camcorder & tripod Flipcharts x Microphones Other Other equipment requirements Other requirements Dietary requirements Room for private lunch Room for private dinner Natural daylight Air conditioning Disabled bedroom Other information Please call me to discuss in further detail 9
10 EMPLOYEE RECORD OF HAVING READ THE PROCEDURE Title of Policy/Procedure: Travel Procedure I have read and understand the principles contained in the named policy. PRINT FULL NAME SIGNATURE DATE 10
The responsibility for this policy and adherence to the procedures rests with the Chief Operating Officer.
STAFF TRAVEL AND EXPENSES POLICY AND PROCEDURES 1. PURPOSE This document sets out London & Partners policy and procedures on staff travel and expenses. The policy has been designed to ensure that staff
If first class travel is to be booked, it should be signed off by the appropriate level of management first, as indicated in the table below.
Business Expenses Policy 1. Purpose This policy sets a framework for claiming expenses incurred on behalf of Monitor. The policy ensures members of staff act reasonably when incurring expenses and achieve
Date Ratified 03/12/2012 Human Resources Committee Review Date 01/12/2014 Director of Finance and Information Expiry Date 02/12/2015 Withdrawn Date
Policy No: OP7 Version: 4.0 Name of Policy: Submission of Staff Expenses Policy Effective From: 18/12/2012 Date Ratified 03/12/2012 Ratified Human Resources Committee Review Date 01/12/2014 Sponsor Director
CEMENT BUSINESS. Sub: Domestic Travel Policy for Management Cadre employees at Job Band 10 & below and Staff Cadre employees of Cement Business
September 24, 2009 To: All HR Heads Sub: Domestic Travel Policy for Management Cadre employees at Job Band 10 & below and Staff Cadre employees of Cement Business Dear All, Attached is revised Domestic
Introducing. The future of meeting room sales.
Introducing The future of meeting room sales. Introduction MeetingsBooker.com is the global leader in online meeting room booking technology We have spent EXPERTISE WORLDWIDE CORPORATE CLIENTS perfecting
TRAVEL POLICY GP SUPERVISORS
1. OVERVIEW TRAVEL POLICY GP SUPERVISORS Where Tropical Medical Training (TMT) GP Supervisors are required to travel on behalf of TMT, all reasonable expenses will be reimbursed where appropriate and in
University Students Council of the University of Western Ontario TRAVEL POLICY
EFFECTIVE: November 1, 2011 SUPERSEDES: AUTHORITY: Council RATIFIED BY: Council October 26, 2011 Executive Council November 1, 2011 PAGE 1 of 7 1.00 APPLICATION 1.01 This policy applies to all USC travel
MINISTER FOR EDUCATION AND INDUSTRIAL RELATIONS
MINISTER F EDUCATION AND INDUSTRIAL RELATIONS 1. TITLE: Domestic Travelling and Relieving 2. PURPOSE: To compensate employees for expenses incurred when required to travel within Australia on official
Britton Price Ltd. Expenses Policy. Release 1010 Ver1.3
Britton Price Ltd Expenses Policy Release 1010 Ver1.3 Contents Introduction... 3 Expense reimbursement procedure... 3 Supporting evidence... 4 Overnight accommodation... 4 Overnight incidental expenses...
TRAVEL & SUBSISTENCE POLICY (EMPLOYEES)
TRAVEL & SUBSISTENCE POLICY (EMPLOYEES) 1.0 Background This policy sets out the Authority s arrangements for claiming travel expenses and subsistence allowances when employees incur expenditure in the
EXPENSES, COMPANY CARS AND TRAVEL
chapter _v5 18/10/2004 2:26 pm Page 107 EXPENSES, COMPANY CARS AND TRAVEL. EXPENSES, COMPANY CARS AND TRAVEL Expenses.1 Definition.2 Authorisation.3 General Procedures Parking Taxis Sharing Entertainment
UNIVERSITY TRAVEL POLICY Effective immediately.
UNIVERSITY TRAVEL POLICY Effective immediately. Introduction: Objectives: Scope and Application: Safety: Passports: This document defines the policy for travel on University business, including overnight
THE UNIVERSITY OF BIRMINGHAM. Current as from 28/04/2014
THE UNIVERSITY OF BIRMINGHAM Expenses Policy Current as from 28/04/2014 Introduction and Policy Overview The University s overriding policy is that economy should be exercised in the purchase of all goods
Travel and out of pocket expenses
Travel and out of pocket expenses Contents 1.0 Policy Statement... 2 2.0 Procedures... 4 3.0 Travel... 5 4.0 Accommodation... 9 5.0 Subsistence... 10 7.0 Hospitality... 12 8.0 Childcare and dependant care
Summarised Expenses & Benefits Policy
Summarised Expenses & Benefits Policy Introduction 1. This summarised policy applies to all staff of the University of Aberdeen claiming expenses and benefits incurred in connection with University business.
Expenses Policy and Procedures
Expenses Policy and Procedures December 2010 Expenses Policy and Procedures Contents Section Page No. 1. Introduction & Expenses Policy 1 2. How to Make a Claim 2 3. Public Transport 3 4. Mileage Claims
TERMS & CONDITIONS September 2015
BEST WESTERN HOTEL ROYALE TERMS & CONDITIONS September 2015 The following booking conditions together with the general information contained on this website form the basis of your contract with Interchange
GROUP SALES AND CATERING AGREEMENT
DESCRIPTION OF GROUP AND EVENT GROUP SALES AND CATERING AGREEMENT The following represents an agreement between the Embassy Suites Hotel at the Chevy Chase Pavilion (the Hotel ) and SAMPLE ACCOUNT and
Travel and subsistence policy
Travel and subsistence policy Contents 1 Introduction... 3 2 Policy and principles... 3 3 Roles and responsibilities... 3 4 Dispensations... 4 5 Errors... 4 6 Travel costs... 4 7 Travel by road... 5 8
DATE APPROVED June 2002
Page 1 of 9 APPROVED (S) REVISED / REVIEWED SUMMARY Version Date Comments / Changes 1.0 Initial Policy Released 2.0 February 2003 Revised 3.0 September 2003 Revised 4.0 August 2004 Revised 5.0 January
BUSINESS TRAVEL AND EXPENSES STANDARD OPERATING PROCEDURE (SOP)
BUSINESS TRAVEL AND EXPENSES STANDARD OPERATING PROCEDURE (SOP) STANDARD OPERATING PROCEDURE REFERENCE. SOP/241/10 PROTECTIVE MARKING PORTFOLIO OWNER NOT PROTECTIVELY MARKED Finance & Corporate Services
Sample Travel Policy. TMG Policy Doc 12/11
Sample Travel Policy TMG Policy Doc 12/11 Sample Travel and Accommodation Policy Staff in cooperation with its preferred travel management company (TMC) must find the most cost effective way to travel
POLICY. H.R. Office Services Finance. Services. Search Policies
H.R. Office Finance Corporate Credit Cards Hospitality Memberships Petty Cash Purchasing Refreshments Signing Authorities Telephone Protocol Travel & Related Travel Advance Travel Expenses TTC Tokens and
Staff information. Expense claim guide
Staff information Expense claim guide Commences 1 April 2011 1 Contents 1. Introduction...3 2. Procedure...3 Expense Claims (Available from the Finance Department and ICON).3 Travel Request Form PR4 (Available
TENDERING AND CONTRACT PROCEDURES. Documentation Control. Reference Corporate Governance Framework Chapter 6 Date approved
TENDERING AND CONTRACT PROCEDURES Documentation Control Reference Corporate Governance Framework Chapter 6 Date approved Approving Body Trust Board Implementation date 1 June 2010 Version 4 Supersedes
AUCKLAND COUNCIL ELECTED MEMBERS' EXPENSE POLICY
AUCKLAND COUNCIL ELECTED MEMBERS' EXPENSE POLICY GOVERNING BODY AND LOCAL BOARDS August 2014 Reflecting the Remuneration Authority s October 2013 Determination for Auckland Council Approved by the Finance
Engine size Up to 1400 Up to 1600 1401-2000 1601-2000 Over 2000
Summary of the Expenses Policy for Senior Managers Please note that this summary does not apply to BBC Studios and Post Production, BBC Worldwide or BBC Performing Groups. Important principles and how
The Highland Council. Travel and Subsistence Allowances. Code of Conduct. For. APT and C Staff
The Highland Council Travel and Subsistence Allowances Code of Conduct For APT and C Staff 2005-07-13 travel and subsistence allowances - code of conduct Printed: 23 January 2012 Amended: 13 May 1997 This
Sample Conference Planning Timeline
Planning a conference requires a lot of work and responsibility. It s also a great way to get involved with your organization, meet new people, and produce an event that will provide valuable information
TRAVEL, MEAL AND HOSPITALITY EXPENSES POLICY. November 18, 2015
TRAVEL, MEAL AND HOSPITALITY EXPENSES POLICY 1. Purpose and Principles Expenses Policy (1) This policy provides a framework of accountability and rules to guide the effective oversight of public resources
ALL SAINTS WHO WISH TO ATTEND MUST REGISTER.
THE CHURCH IN LONDON BOWER HOUSE, ORANGE TREE HILL, ROMFORD RM4 1PB TEL: +44 (0) 1708 380330; FAX: +44 (0) 1708 380330 Email: churchinlondonuk@gmail.com 28 th February 2011 Dear Saints The church in London
Expense Reports for Reimbursement
Expense Reports for Reimbursement Getting Started: Give Debbie and Marilyn AUTHORIZATION to approve your Expense Reports Use the shortcut - https://authhub.wisconsin.edu/?app=sfs which will take you directly
Advanced Kairos Training Coordinator s Orientation Guide
Advanced Kairos Training Coordinator s Orientation Guide Effective: 4.25.16 2. Commonly Used Terms: Host State- State hosting Advanced Kairos Training (AKT) Participant Volunteer attending Advanced Kairos
Travel and Subsistence Policy
Travel and Subsistence Policy Contents 1.1 Introduction... 2 1.2 Authorisation Procedures... 2 1.3 Personal Expenses and Staff Expense Form... 2 1.4 Reimbursement of Expenses... 2 1.5 Importance of Original
Non-Staff Travel, Subsistence and General Expenses Policy and Procedures
Non-Staff Travel, Subsistence and General Expenses Policy and Procedures Responsible Officer Author Business Planning & Resources Director Corporate Office Date effective from December 1999 Date last amended
Expense and Benefits Procedures
Expense and Benefits Procedures Approved Corporation November 2005 Revised and approved Corporation March 2010 Revised and approved Corporation July 2011 Revised and approved Corporation Apr 2013 G057
Council are asked to approve the revised policies. The recommended effective date for the revised policies is 1 January 2016.
Council, 2 December 2015 Review of expenses policies Executive summary and recommendations Introduction The expenses policies were last reviewed by Council in December 2014. There are similar but separate
Business Facilities LiveXchange 2017 REQUEST FOR PROPOSAL
Business Facilities LiveXchange 2017 REQUEST FOR PROPOSAL Thank you for submitting a proposal for the 2017 Business Facilities LiveXchange. Please make note of the following dates and instructions. DEADLINE
UCL Expenses Policy Approved: SMT 11 May 2016
Approved: SMT 11 May 2016 Summary Guidance Subject Train Travel This should be standard class unless a heavily discounted first class ticket is booked significantly in advance of the date of travel via
POLICY ON TRAVEL, ACCOMMODATION AND RELATED EXPENSES
POLICY ON TRAVEL, ACCOMMODATION AND RELATED EXPENSES CONTENTS A. GENERAL PRINCIPLES... 3 1. PREAMBLE... 3 2. OBJECTIVES... 3 3. APPLICATION... 3 4. CENTRALISED SYSTEM... 3 5. OFFICIAL CREDIT CARDS... 3
SUSTAINABLE DEVELOPMENT TECHNOLOGY CANADA Travel & Accommodation Expense Guidelines and Policy
SUSTAINABLE DEVELOPMENT TECHNOLOGY CANADA Travel & Accommodation Expense Guidelines and Policy Purpose The purpose of this policy is to establish equitable standards and provide fair and consistent treatment
This document outlines the travel and reimbursement policy for Adrian College employees.
TRAVEL POLICY This document outlines the travel and reimbursement policy for Adrian College employees. Travel Expenses Institutional related travel expenses will be reimbursed to Adrian College employees
Associates expenses policy
Associates expenses policy Introduction Our expenses policy has the following broad aims: To ensure that individuals travelling on GMC business are reimbursed appropriately for expenses wholly, exclusively
EXPENSES HANDBOOK 2016
EXPENSES HANDBOOK 2016 The SmartWork Expenses Handbook is a comprehensive guide to what can be claimed as a legitimate business expense. The expenses policy follows guidelines set out by Her Majesty s
Travel Travel and Expenses
Travel Contents Overview...3 Audience...3 Responsibilities...3 Policy...3 Guidance...3 Claiming Travel and Other Expenses...3 Factors to Consider when Planning Travel...5 Car Hire and Car Parking...5 Taxis...6
The Probus Club of Mountain View Event Planner Guideline
The Probus Club of Mountain View Event Planner Guideline Details of a new event idea must be presented at a Social Committee meeting. The committee will determine if the event is viable and the best time
Expenditure should only be incurred within the constraints of the appropriate budget.
Quality Assurance Agency for Higher Education Travel and subsistence rules for staff QAA s rules for travel and subsistence arrangements have been designed with the intention of providing staff that are
Disbursement Services Travel Expense Procedures
Disbursement Services Travel Expense Procedures For NC State Budget Travel Policies, use address below: https://ncosbm.s3.amazonaws.com/s3fs-public/documents/files/budgetmanual.pdf Completing the Travel
SSC Guidance Financial Management Series
SSC Guidance Financial Management Series Travel Policy Effective February 2009 Background... 1 Purpose... 1 Objectives... 1 Principles... 1 Practice... 2 Authorisation... 2 Combining official and personal
MEETINGS & EVENTS COLLECTION TERMS & CONDITIONS
MEETINGS & EVENTS COLLECTION The Meetings & Events Collection Offer ( Offer ) is available for new meeting or event group bookings consisting of a minimum of 10 bedroom bookings for a minimum 1 night stay
Shell Recruitment Day. Graduate Briefing Pack Stavanger
Shell Recruitment Day Graduate Briefing Pack Stavanger Contents Introduction About the Shell Recruitment Day Shell careers Background A walk through the Shell Recruitment Day What happens next? Appendices
1. Introduction. 2. Exclusions. 3. Travel Desk. 1 September 2010 (updated April 2015)
1 September 2010 (updated April 2015) 1. Introduction This revised policy supersedes and replaces all existing local arrangements and ensures that the Council complies with HMRC guidance and provides one
BRAMPTON Corporate Services Committee bromplon.m Flower City
H1- / Report BRAMPTON Corporate Services Committee bromplon.m Flower City Committee of the Council of The Corporation of the City of Brampton Date: File: January 25, 2015 GD.x Corporate Services Committee
Business Travel & Expenses Policy March 2016
Business Travel & Expenses Policy March 2016 Owner HR Reward & Benefits Approved By Director of Human Resources Version 7.5 Date issued March 2016 Reference NR/HR/POL/004(i) This policy applies across
Completing your Practice Placement Expenses claim form
Student Services provided by Business Services Authority Completing your Practice Placement Expenses claim form A step by step guide for students (V1) 11/2014 Contents Introduction...3 Reimbursing placement
UK EXPENSES POLICY. Expenses claimed outside of this policy will need Executive Management authorization.
UK EXPENSES POLICY AVEVA will reimburse all reasonable costs associated with travel on Company business. The employee should adopt a prudent approach to claiming expenses and all claims must be supported
ASET Expenses Policy. the Treasurer ASET members and / or event attendees must cover their own travel and subsistence costs
ASET Expenses Policy As a charity ASET relies primarily on the money it generates through membership fees, and delegate fees from the events it develops and hosts. ASET also relies on the support of volunteers
(US citizens under 18 must apply for the ISP guardianship program) Agent? Yes No Agency Name: Agency Contact Person: Street: Country, Zip code :
Last Name (family name) INTERNATIONAL STUDENT PLACEMENTS COLLEGE PROGRAM APPLICATION Attach recent photo here (smiling) Birthdate: Age: Male Female Month / Day / Year (US citizens under 18 must apply for
parrot cay 2016 RATES TOLL FREE RESERVATIONS: 1-866-388-0036 Tel: 1-904-834-7486
parrot cay 2016 RATES TOLL FREE RESERVATIONS: 1-866-388-0036 Tel: 1-904-834-7486 One-Free Night Offer- Stay 4 Pay for 3 Parrot Cay is pleased to offer the deal of four nights for the price of three for
Travel Regulations at Karolinska Institutet. Applicable from 01-07-2010
Travel Regulations at Karolinska Institutet Applicable from 01-07-2010 Supersedes the travel regulations of 01-02-2008 Decision 2010-06-10 Doc. no.: 2893/2010-200 University Director Revision of the travel
EMPLOYEE REIMBURSEMENT, BUSINESS AND TRAVEL EXPENSES AND CONFERENCE EXPENSES ADMINISTRATIVE GUIDELINES
A ADRIAN PUBLIC SCHOOLS Policies and Regulations School Board Governance and Operations NEPN Code: DCC-R Fiscal Management EMPLOYEE REIMBURSEMENT, BUSINESS AND TRAVEL EXPENSES AND CONFERENCE EXPENSES ADMINISTRATIVE
Guidelines for Reimbursements for Travel and Related Expenses
Somerset County Board of Education Guidelines for Reimbursements for Travel and Related Expenses MILEAGE AND TRAVEL RELATED EXPENSE REIMBURSEMENT For In County or Routine Travel on the Lower Shore (within
TIPP 14 HOTEL ACCOMMODATION
TIPP 14 HOTEL ACCOMMODATION MCI Amsterdam, the official housing partner for the TIPP conference 2014, has reserved a number of hotel rooms in various hotels in different price categories. All hotels are
EXHIBIT B CONSULTANT EXPENSE REIMBURSEMENT GUIDELINES SACRAMENTO AREA FLOOD CONTROL AGENCY
EXHIBIT B CONSULTANT EXPENSE REIMBURSEMENT GUIDELINES SACRAMENTO AREA FLOOD CONTROL AGENCY Revised: August 1, 2011 1.0 INTRODUCTION SAFCA is a public agency and expects its consultants to give this fact
TRAVEL POLICY MANUAL
LAKE MICHIGAN AIR DIRECTORS CONSORTIUM TRAVEL POLICY MANUAL This manual is the exclusive property of Lake Michigan Air Directors Consortium 9501 West Devon Avenue, Suite 701 Rosemont, Illinois 60018 It
Contract for Services Expenses Policy and Procedures
Contract for Services Expenses Policy and Procedures Contents 1. Summary of rates... 3 2. Public sector philosophy and accountability... 4 3. Principles... 4 4. What can be claimed?... 4 5. What cannot
An Event Services Checklist
CIPS Guide An Event Services Checklist It is useful to have a checklist to use an aidememoire, both for producing a comprehensive, clear and accurate brief for an agency and for running an event. Please
TRAVEL MANAGEMENT AND GENERAL EXPENSES PROTOCOL FN 2.0
TRAVEL MANAGEMENT AND GENERAL EXPENSES PROTOCOL FN 2.0 In Effect: June 15, 2012 Approved by: Executive Group, June 8, 2012 Responsible Office(s): Administration, Finance Responsible Officer(s): CAO, Director
Reference No: Circular 11/82; Date: 05/07/82. Circular 11/82:- Travelling and Subsistence Regulations. A Dhuine Uasail
Reference No: Circular 11/82; Date: 05/07/82 Circular 11/82:- Travelling and Subsistence Regulations A Dhuine Uasail I am directed by the Minister for the Public Service to inform you that he has accepted
How to complete your Payment Card reconciliation form
How to complete your Payment Card reconciliation form Introduction Barclaycard send us a bill once a month for MPs spending on their Payment Cards (the credit card provided to you by IPSA), which we then
Faculty of Law. Guidance notes for conferences, seminars and workshops
Faculty of Law Guidance notes for conferences, seminars and workshops 2 CONTENTS 1. 2. 3. 4. 5. 6. 7. 8. 9. Introduction Aims of this document Leading A Conference Responsibilities Faculty Office Support
Assessment Specialist Expenses Information
HM Revenue and Customs Travelling Public transport Car/motorcycle mileage Accommodation Subsistence Postage, telephone and Expense and fees claim Booking information Policy on overnight stays Payment of
A guide for understanding how to arrange travel and be reimbursed for travel expenses
A guide for understanding how to arrange travel and be reimbursed for travel expenses UW College of Education Travel PowerPoint November 2104 v.1 Table of Contents 2 Before You Travel 3 Paying for Travel
Eligibility Rules & Declaration of Expenses
Eligibility Rules & Declaration of Expenses Call 2 Table of contents 1 Basic eligibility rules... 2 2 Budget lines... 2 2.1 Personnel costs (incl. general costs / overheads)... 3 2.1.1 Conditions... 3
FLEXIBLE FAMILY ADOPTION PROGRAM FEE SCHEDULE AND AGREEMENT EFFECTIVE: December 1, 2013
FLEXIBLE FAMILY ADOPTION PROGRAM FEE SCHEDULE AND AGREEMENT EFFECTIVE: December 1, 2013 About the Flexible Family Program Welcome to Adoption Options, a private non-profit, licensed child placement agency,
Travel & Subsistence Policy & Procedures
Travel & Subsistence Policy & Procedures July 2015 Agreed: EIS Management Unison Author: Jennifer McLaren, Assistant Principal Curriculum Support & Finance Impact Assessment Date: 1 October 2012 Date:
PURPOSE The mission of the Rotary International Travel Service (RITS) is to provide safe, cost-effective travel services to Rotary funded travelers.
ROTARY INTERNATIONAL VOLUNTEER TRAVEL AND EXPENSE REPORTING POLICY JULY 2013 PURPOSE The mission of the Rotary International Travel Service (RITS) is to provide safe, cost-effective travel services to
Fees & Expenses Claim Form Lower Examinations
Before completing this claim form, please ensure you meet the eligibility guidance from Statutes and Ordinances: http://www.admin.cam.ac.uk/univ/so/2014/chapter03-front.html In summary: (a) No payment
Volunteering Out of Pocket Expenses Reimbursement Policy
Volunteering Out of Pocket Expenses Reimbursement Policy Policy version: 05 Policy last reviewed: 13/01/2014 Next policy review date: January 2015 Reviewer: Monitoring group(s): Volunteers Steering Group
STAFF AIR TRAVEL GUIDELINES. Travel undertaken for professional development funded by allowances paid under industrial agreements 8
STAFF AIR TRAVEL GUIDELINES Table of Contents Responsibilities of the Travelling Employee 2 Approval Procedures 3 Travel Bookings 3 Travel Coordinators 4 Travel Claims 4 Travel undertaken for professional
Meeting Information Guide
Meeting Information Guide Useful information for the geoland Forum_6 24 th - 25 th March 2010, Toulouse, France Volupart General Information Registration Draft Framework Agenda Venue Accommodation Catering
Corporate Travel Policy. Proposed January 30, 2010
Corporate Travel Policy Proposed January 30, 2010 TABLE OF CONTENTS Statement of Purpose... 1 JRC-DMS Travel Policies... 1 Responsibilities and Enforcement... 1 Travel Arrangements... 2 Air Travel... 2
Alveston House Hotel, Alveston, Thornbury, Bristol BS35 2LA
Conferences Alveston House Hotel, Alveston, Thornbury, Bristol BS35 2LA Conferences Alveston House is Bristol s first choice of training and meeting venue. Why? Quite simply, we are more than just a venue!
Corporate Travel & Expense Card Procedures. Financial and Commercial Services
Corporate Travel & Expense Card Procedures Financial and Commercial Services Contents 1. INTRODUCTION... 2 2. GENERAL RULES REGARDING USE OF YOUR CORPORATE TRAVEL & EXPENSE CARD... 2 3. PLACING AN ORDER
International Workshop of Prosecco and Rosè Wines San Pietro di Feletto (Treviso), 8th 9th July 2016
International Workshop of Prosecco and Rosè Wines San Pietro di Feletto (Treviso), 8th 9th July 2016 PROSA Proseccco & Rosa 2016 will foresee an International Workshop of the Prosecco and Rosé wines sector
STUDENT PLACEMENT EXPENSES
STUDENT PLACEMENT EXPENSES Students should adhere to the following guidelines when claiming accommodation or travel costs while on placement, if their costs are in addition to your term time accommodation
NETWORK RAIL PUBLIC MEMBERSHIP EXPENSES REIMBURSEMENT POLICY
NETWORK RAIL PUBLIC MEMBERSHIP EXPENSES REIMBURSEMENT POLICY Introduction Network Rail will reimburse its Public Members for the reasonable costs directly and actually incurred by a Public Member in attending
GUIDE FOR APPLICANTS GRANTS PROGRAMME 2016/2017 TRAINING IN CONFERENCE INTERPRETING
GUIDE FOR APPLICANTS GRANTS PROGRAMME 2016/2017 TRAINING IN CONFERENCE INTERPRETING The aim of this guide is to give a summary of the main points of the administrative and financial processes governing
Travel and Expenses Policy
1 Purpose To provide a framework for undertaking University travel and guidance on the process for incurring ordinary, necessary and reasonable travel expenses. 2 Organisational Scope This is a University-wide
SHELL RECRUITMENT DAY (SRD) GRADUATE BRIEFING PACK THE NETHERLANDS AMSTERDAM
GRADUATE BRIEFING PACK THE NETHERLANDS AMSTERDAM CONTENTS PACK CONTENTS... 2 SHELL CAREERS... 2 ABOUT THE SHELL RECRUITMENT DAY... 2 PRE-SHELL RECRUITMENT DAY INTERACTIVE EVENT... 2 THE SHELL RECRUITMENT
Pays directly for business travel on behalf of an employee. Provides travel facilities, such as a train ticket, for an employee.
Introduction This section explains the tax position of employees who travel for business purposes in the course of their jobs. Typically, this will involve employees using their own motor cars for business
Online Travel & Entertainment Expense Reporting. Introduction. Before You Begin
Online Travel & Entertainment Expense Reporting Introduction The Online Travel & Entertainment (T&E) Expense Reporting System will allow you to create a T&E expense report from within BannerWeb. Using
Service Quality Performance Report 2013
NSB GJØVIKBANEN AS Service Quality Performance Report 2013 Passenger Rights Regulation 1371/2007 1. NSB Gjøvikbanen AS NSB Gjøvikbanen AS is a subsidiary in the NSB Group. The company is 100 % owned by
GESCI TRAVEL & EXPENSES POLICY
GESCI TRAVEL & EXPENSES POLICY Revised 2012 Table of Contents 1 Purpose... 1 2 GESCI Travel Policy... 1 2.1 General... 1 2.2 Approval to travel... 2 2.3 Travel Arrangements/Procedure... 2 2.4 Advances...
HOW TO ORGANISE AN ALUMNI REUNION
HOW TO ORGANISE AN ALUMNI REUNION UCL Alumni Relations Development & Alumni Relations Office UCL Gower Street London WC1E 6BT Tel: +44(0)20 3108 3832 Email: alumni@ucl.ac.uk www.ucl.ac.uk/alumni ReunionPackLandscape_Cover.indd
Internal Revenue Service Number: 200433010 Release Date: 08/13/2004 Index Number: 274.08-00
Internal Revenue Service Number: 200433010 Release Date: 08/13/2004 Index Number: 274.08-00 --------------------------- ---------------------------------------- ---------------------------------------------
BISHOP S UNIVERSITY EXPENSE REIMBURSEMENT POLICY. Effective Date: January 1, 2011 Prepared by: Business Office
BISHOP S UNIVERSITY EXPENSE REIMBURSEMENT POLICY Effective Date: January 1, 2011 Prepared by: Business Office Policy Number: VPFA-02-2011 Approved by: Bishop s Executive Group November 2010 Revised: January
Royal Holloway, University of London Online Purchasing Card Manual
Royal Holloway, University of London Online Purchasing Card Manual 1 General Information... 3 1.1 About Purchasing Cards... 3 1.2 Use of Purchasing Cards at Royal Holloway Outlets... 3 1.3 Purchase of
Hosting Information Student Hosted Colloquia 2014-2015
Hosting Information ed Colloquia 2014-2015 Thank you very much for hosting an SHC speaker! This packet contains a checklist of duties to complete, hints on completing the necessary duties, and sample announcements
Ofcom Expenses Policy
Ofcom Expenses Policy Version: 3.6 Issue date: June 2011 Author: Finance Reviewed by: Exco Date: 22/04/2011 This policy was approved by ExCo on 21 st March 2011. 1.0 Introduction...4 1.1 Summary 1.2 Roles