SSC Guidance Financial Management Series

Size: px
Start display at page:

Download "SSC Guidance Financial Management Series"

Transcription

1 SSC Guidance Financial Management Series Travel Policy Effective February 2009 Background... 1 Purpose... 1 Objectives... 1 Principles... 1 Practice... 2 Authorisation... 2 Combining official and personal travel... 3 Travelling with family... 3 Personal travel/leisure... 3 Using SSC negotiated rates... 3 Travel arrangements... 3 Reservations and bookings... 3 Travel reservation form/records... 4 Frequent flyer programmes and airline club memberships (including air points)... 4 Travel insurance... 4 Cover for a spouse/companion and personal travel / leisure... 5 Reporting and claiming for damage or loss... 5 Travel advances... 5 Application 5 Return 6 Cancellations, missed flights, downgrades etc _3 UNCLASSIFIED File ref: PG-2

2 Emergency travel assistance... 6 Air travel... 6 Class of travel... 6 Domestic... 6 International... 7 Upgrades... 7 Other modes of transport... 7 Conditions... 7 Insurance and accidents... 7 Use of personal motor vehicle... 8 Conditions... 8 Reimbursement... 8 Parking and traffic infringements... 8 Taxis... 8 Accommodation... 8 Hotels/motels... 9 Reservations and payment... 9 Selection... 9 Long-term stays... 9 Staying privately 9 Meals and entertainment... 9 Meal expenses... 9 Official entertainment Other expenses Reimbursement of expenses incurred in caring for dependants Telephone, fax, and charges Personal use _3 UNCLASSIFIED File ref: PG-2 2

3 Laundry Excess baggage Any other costs Expense claims No receipt Travel Advance Further information Related guidance Forms Contacts _3 UNCLASSIFIED File ref: PG-2 3

4 Background As public servants we are stewards of public resources, and we have an obligation to use those resources prudently. Therefore those who arrange and undertake travel for the SSC must make careful and informed decisions that make best use of taxpayer funds while meeting the SSC s business needs. In addition, the SSC is constantly under scrutiny from Parliament, the media and the public, so it is doubly important that we not only use resources properly, but that we be seen to do so. Purpose This document provides guidelines and establishes procedures for individuals travelling on SSC business. Objectives To ensure all individuals have a clear and consistent understanding of policies and procedures for SSC related travel. To provide individuals with a reasonable level of service and comfort at the lowest possible cost. To maximise the SSC s ability to negotiate discounted rates with preferred suppliers and better manage travel and related expenses. Principles The following principles underpin this policy: The safety and security of the individual is paramount. No individual should be out of pocket as a result of undertaking approved SSC related travel. Undue personal gain from SSC related travel is not acceptable. Wherever practicable, individuals are expected to: - prepare a travel itinerary that requires least time away from the office - take the most direct route to the destination - use the most cost-effective options - use public transport. Individuals wherever practicable, will be issued a Purchasing Card to cover the purchase of goods and/or services on the SSC s behalf. Travel costs should be prepaid by, or directly charged to the SSC, where possible. Individuals making expense claims will be reimbursed on an actual and reasonable basis A receipt or other appropriate form of evidence should be provided with any claim for reimbursement. If no receipt is provided you will need to include an explanation with your statement or expense claim, for your manager s approval _3.DOC 1

5 Only managers with appropriate delegated authority can approve travel (refer to the Delegations Policy). Individuals may not approve their own travel and related expenses. International travel is defined as travel beyond Australia. Practice Authorisation All SSC related travel outside Wellington must be authorised in writing by your manager (or person with the appropriate authority) before any reservations are made. Your manager (or person with appropriate authority) must also authorise the combining of any personal travel or leave with SSC related travel. The State Services Commissioner or the Deputy State Services Commissioner must approve any travel, which is not on scheduled public transport (other than car travel authorised in accordance with the Other Modes of Transport section of this policy). Please note: All completed claim forms must be sent directly to our insurance broker and not sent to the address on the actual claim form for Ace Insurance. The contact details for our broker are: Insurance broker is Marsh Ltd Address: Level 11, PWC Tower, The Terrace, Wellington Contact Veni Williams Phone: Fax: All international travel must be authorised in writing by the State Services Commissioner or the Deputy State Services Commissioner, irrespective of the source of funding. Proposals for international travel should be prepared well in advance of travel, at the beginning of the financial year whenever possible. The proposal for international travel must include: The purpose of the travel The itinerary and business to be conducted at each point in the itinerary The business benefits (or obligations being discharged if that is more appropriate) The class of travel The time the person will be away, and any associated leave arrangements, time off The full cost of the proposal with airfares shown separately from other expenses The code to which the travel is to be charged. Managers will need to ensure that there are sufficient funds remaining in appropriate budget to cover the total cost of the travel _3.DOC 2

6 Combining official and personal travel There must be a clear delineation between official and personal travel expenses. Individuals should pay the SSC s preferred agent for any non-official travel arrangements made prior to or upon the receipt of tickets. Individuals may not charge personal travel and expenses back to the SSC. Bills or invoices for SSC and personal expenses must not be combined. Travelling with family As a general rule, staff should not be accompanied by family. In exceptional circumstances, with a manager s discretion and where considered reasonable, an immediate family member(s), may accompany an individual on official travel at the individual s expense. For international travel, the State Services Commissioner or the Deputy State Services Commissioner must also grant approval. Individuals must meet all expenses incurred by their travelling companion(s). Personal travel/leisure Individuals may undertake personal travel and/or take leave within reasonable limits while on official travel provided there is no additional cost to the SSC and their manager has granted approval. For international travel, the State Services Commissioner or the Deputy State Services Commissioner must grant approval. Individuals must meet all costs incurred while travelling privately or while on leave during or in conjunction with SSC business. Using SSC negotiated rates SSC negotiated or government accommodation or transport rates may be used for personal travel where this is undertaken in conjunction with travel for SSC business. Travel arrangements Reservations and bookings For the purposes of planning and preparing authorisation forms, individuals may seek information on fares or schedules and make tentative travel, accommodation and motor vehicle reservations. All travel outside Wellington must be authorised in writing before any reservations are confirmed _3.DOC 3

7 The SSC s preferred travel agent is Atlantic Pacific American Express (APX). Travel arrangements should be made as soon as possible and well in advance. Where possible book on the cheapest fare. Note: SSC usually incurs a fee for changing airfares so changes should be minimised If a group (comprising 10 or more people) is travelling to and from the same destination, enquiries should be made about group discounts. Your executive support staff are assigned the job of booking travel on your behalf. All travel reservations including en route changes must be booked through these staff. Travel reservation form/records Use the travel reservation form available in the Internal Management tab of Word. All forms must be saved on the RDMS and filed to file CF-7-1 for International Travel and CF-7-2 for Domestic and Australia/Pacific Travel. All signed forms with itinerary attached must be forwarded to Finance for record keeping purposes. Frequent flyer programmes and airline club memberships (including air points) Where individuals travel frequently on SSC business, the State Services Commissioner or Deputy State Services Commissioner may approve an individual joining one frequent flyer programme or airline club. The State Services Commissioner or Deputy State Services Commissioner may also approve the renewal of any frequent flyer membership. For the purpose of this policy, frequently is defined as nine or more return domestic trips per annum. This is mostly likely to be Air New Zealand s Corporate Koru Club membership, of which the SSC is a member, though other options will be considered. Where available loyalty points or the equivalent should be accepted or accrued for work related travel. Points earned in this manner should be used to reduce the cost of future work related travel. Travellers who earn both work and personal points on the same scheme must track these using the airpoints template. A copy of this document may be requested for audit purposes. Travel insurance Individuals undertaking official travel outside New Zealand are covered by the SSC s travel insurance policy and will be issued with an insurance card. SSC owned equipment is covered by the SSC s general insurance policy. Note that personal items are not covered during periods of domestic travel, unless this is part of an official international travel arrangement. Cover applies from the time of leaving home or work (whichever occurs last) until arrival back at home or work (whichever is reached first). The policy includes limited cover for: - personal accident and injury _3.DOC 4

8 - lost baggage, business property, money and travel documents - personal liability (for personal injury to any person or for property damage) - excess incurred as a result of collision damage or theft of a hired motor vehicle. Individuals are responsible for caring for their personal belongings and any SSC assets or property taken with them on travel. This responsibility includes taking all reasonable precautions to ensure that the likelihood of damage, loss or theft is minimised. The insurance card must be returned to executive support staff upon the completion of travel. Cover for a spouse/companion and personal travel / leisure Individuals are responsible for arranging their own insurance cover (including motor vehicle, travel, and medical insurance) for periods of personal travel/leisure and for their spouse or any companion(s) travelling with them. The SSC can arrange to extend its travel insurance cover to personal travel/leisure and family members, provided the individual meets the added cost of doing so. Reporting and claiming for damage or loss Damage, loss, or theft of SSC owned or hired assets or personal items are to be reported to Finance within 24 hours, or on the next working day. This should be confirmed in writing (refer to claim form) as soon as practicable, specifying details of: - where and when the incident occurred - names of the parties involved - if possible, an estimate of loss or damage. A Police report may be required. In the case of traveller s cheques, the individual is responsible for reporting to the issuing company. The primary responsibility for retrieving and compensating for lost baggage lies with the carrier. Travel advances Application Travel advances should only be made in those situations where the use of a Purchasing Card is not possible. Travel advances are an inefficient method of procurement. The SSC Purchasing Card system is based on the Visa card brand which is accepted widely around the world. Before a travel advance is requested, Finance should be consulted to determine if the use of a Purchasing Card is more appropriate _3.DOC 5

9 Where a Purchasing Card is not appropriate, a travel advance will be permitted for individuals undertaking official travel exceeding 24 hours duration. Travel advances must be authorised by someone with the delegated authority and forwarded to Finance for processing. Finance requires at least three days notice to arrange travel advances. Travel advances can be made in travellers cheques, cash (including foreign currency), or a combination of these. Individuals are personally responsible for the funds advanced and upon return need to submit expense claim documentation. A travel advance will not be issued to an individual with an outstanding travel claim from a previous trip, unless approved by their manager. Return Unused travel advance funds (including travellers cheques and notes) must be returned to Finance within two days of return. Foreign currency coins cannot be re-banked. Travel advances must be accounted for upon return through the provision of receipts. Individuals must provide evidence that travel advance funds were used for official business purposes. The SSC will cover any costs and retain any benefits arising from the exchange of travel advance funds. Cancellations, missed flights, downgrades etc Individuals travelling on SSC business must seek advice from APX or their executive support staff as soon as possible in the following situations: missed flights lost tickets travel has been cancelled by the carrier or needs to be cancelled by the individual not all flight coupons were used downgrades by the carrier to lower class of travel than initially ticketed. Emergency travel assistance APX operates a national seven days a week, 24 hour service, New Zealand wide: ; if possible contact your travel co-ordinator. Air travel Class of travel Domestic _3.DOC 6

10 All domestic travel must be in economy class, unless business class domestic travel is included in an international business class airfare at no extra cost to the SSC. Travellers must endeavour to book the most cost-effective fare available. International Individuals must travel economy class, unless prior approval to travel business class has been granted by the State Services Commissioner or Deputy State Services Commissioner. Considerations justifying business class travel may include: - the need to travel with a Minister - the total flying time includes at least one long haul of more than nine hours - the need to attend official business on the day of arrival after a long flight - medical reasons. The State Services Commissioner, and the Deputy State Services Commissioner have the discretion to travel internationally using business class. Upgrades Acceptance of upgrades offered by the airline are permitted, provided: there is no additional cost to the SSC (e.g. an upgrade instigated by the airline) acceptance is permissible under the provisions of the Standards of Integrity & Conduct for the State Services and the Gifts and Benefits (including Air Points) Policy. Other modes of transport The State Services Commissioner or Deputy State Services Commissioner must approve any travel, which is not on scheduled public transport (other than car travel authorised in accordance with this section of this policy). Motor Vehicle Hire Conditions An appropriate motor vehicle may be hired at the SSC s expense to meet official business needs. Insurance and accidents The SSC s insurance policies will cover individuals hiring motor vehicles for official business purposes, both domestically and overseas. Therefore, individuals must not take any insurance cover offered by motor vehicle hire companies. In the event of damage the SSC s insurer is NZI New Zealand Insurance Ltd. Should an accident occur, the individual concerned should immediately: _3.DOC 7

11 report the incident to the appropriate traffic authorities advise the motor vehicle hire company report the incident to Finance. An insurance claim form must be completed for submission to Finance with a copy of the traffic authorities report. Note that if an incident occurs overseas, the individual can seek advice in the first instance from the emergency assistance service offered by the SSC s insurer. Use of personal motor vehicle Conditions Approval for use of personal car or motorcycle for official travel may be given where: the individual has a disability and/or it would be more cost effective and/or timely than travelling by any other alternative. Reimbursement Individuals who have approval to use a personal motor vehicle for official business may claim a contribution towards running costs from the SSC based on the IRD s standard mileage rate. This is currently 70c per km up to total travel of 5000km per annum. Above 5000km per annum the actual running costs must be assessed. Parking and traffic infringements Taxis Payment of any fines incurred are the responsibility of the individual concerned. Taxis are to be used only for official travel (if no Purchasing Card is allocated to the individual) and where it is not practicable to use public transport or shuttle services. Taxis should not be used where costs are likely to exceed the cost of hiring a motor vehicle. Frequent users of taxi s (5-8 times a month) should be issued a Purchasing Card to use to cover these costs. Infrequent users of taxis may use a taxi chit. The use of a taxi chit is an inefficient purchasing process. Executive support staff and Finance hold taxi chits for travel within New Zealand. Taxi chits are not to be used for travelling between home and work unless there are extenuating circumstances and prior approval has been granted, usually by the individual s manager (e.g. the individual is required to work late). Individuals using taxi chits are required to fill in all the details on the chit when the journey is completed. Unused taxi chits should be returned. Taxi charge card receipts must be returned to your executive support staff for reconciliation. Accommodation _3.DOC 8

12 Hotels/motels Reservations and payment Accommodation for business is to be charged to the Purchasing Card in the first instance. Otherwise charged back to the SSC. Individuals on SSC business should be booked in hotels with no more than a four star rating. For all payments made by the individual - adequate receipt/documentation must be obtained for reimbursement. All personal expenses must be paid by the individual at the hotel/motel. Individuals may use SSC negotiated hotel/motel rates for approved personal travel/leisure when associated with travel on SSC business. Selection Accommodation should be reasonable both in terms of standard and price. In deciding what is reasonable, take account of factors such as: - availability - the nature of the work being undertaken - the proximity of the accommodation to the place of work - safety and security of the individual. Long-term stays Individuals staying a week or longer in a hotel/motel to undertake SSC business should enquire about weekly/long term discounts. Wherever possible, alternatives to long-term hotel/motel stays should be considered (e.g. serviced apartments). The expectation is that long-term stays in hotels/motels will be infrequent and will, therefore, be the exception rather than the norm. Staying privately If individuals are choosing to stay privately they must discuss this with their manager first and agree which of the options below they will claim. Individuals may choose to stay privately when travelling on the SSC business. Actual and reasonable costs of either taking the host to a meal or purchasing groceries/food to contribute to a meal(s) at the host residence. This should be done so by the use of the Purchasing Card. When an individual staying privately gives a koha or gift to their host, they will be expected to certify that this expenditure was actually incurred. (Refer to the Koha Policy.) Meals and entertainment Meal expenses _3.DOC 9

13 Should in the first instance be paid for using the Purchasing Card Meal expenses should be of a reasonable amount. In general, expenditure for beer, wine or other alcohol is a personal charge while on official travel. Official entertainment All expense claims and payments should be subjected to the test of whether the expenditure was reasonably related to the objectives of the SSC, and is not extravagant. Staff should bear in mind that any test of reasonableness should include a consideration of how the expenditure account would appear to people outside the SSC. Common tests that can be applied are: Is the expenditure building a relationship that advantages the SSC? Are you representing the SSC? Is the expenditure to reciprocate hospitality received that has, or will, advantage the SSC? Is the expenditure for recognition of a significant achievement? Other expenses Reimbursement of expenses incurred in caring for dependants The State Services Commissioner has the discretion to approve the reimbursement of actual and reasonable cost of expenses incurred by the individual in caring for dependants, where the situation is such that the individual cannot make alternative arrangements for the care of their dependants without incurring extra expenses. This may include where the individual: - attends a course - is travelling on official business - is required to work abnormal hours. Telephone, fax, and charges The SSC will cover reasonable telephone, fax, and charges incurred for official business purposes. A receipt or other appropriate form of evidence should be provided with all costs incurred Personal use Private use of hotel telephones is a charge on the individual, although an individual may charge to their accommodation bill a reasonable cost of a call to home. In normal circumstances one call home a day to family is considered reasonable on any official travel of more than one day. Laundry _3.DOC 10

14 Laundry costs, including pressing and dry-cleaning, incurred while undertaking official travel of more than four nights, may be incurred to a reasonable cost. Excess baggage Individuals may not incur excess baggage expense, except where travelling with heavy or bulky items is necessary for SSC business purposes or medical reasons. Any other costs Those with delegated authority may exercise their discretion to approve reimbursement of any other reasonable costs incurred by individuals as a result of undertaking official travel the principles in this document will apply. In room entertainment such as videos, DVDs etc and alcohol from the min-bar are considered personal charges. Expense claims Travel expenses should be charged to a purchasing card in the first instance. In situations where costs incurred can not be either paid for by the use of a Purchasing Card, or direct charge back to the SSC directly and personal funds have had to be used, reimbursement via an expense claim should be made. All claims are to be made using an expense claim form (also available from executive support staff and Finance). Expense claims should be fully completed and submitted to Finance no later than two weeks after return from travel. A receipt or other appropriate form of evidence should be provided with any claim for reimbursement (for NZ purchases a tax invoice for amounts over $50). The following will assist with the processing of your claim: - Attach receipts to an A4 sheet. - If cash has been returned please state this on the claim form. - If you are travelling with another staff member and one of you pay for the other person s meals or other expenses please note this on both claims so they do not get paid twice. Where expenses, such as meals, are covered by a host organisation or included in the fare or registration fees, individuals cannot claim for reimbursement. No receipt If no receipt is provided you will need to include an explanation with your expense claim for your manager s approval _3.DOC 11

15 Travel Advance In the circumstance where the Purchasing Card is not able to be used and a Travel Advance is required, please contact Finance to obtain the daily rates to use in submitting the travel advance request _3.DOC 12

16 Further information Related guidance Purchasing Card Policy Delegations Policy Gifts and Benefits (including Air Points) Koha Policy Standards of Integrity & Conduct for the State Services Forms Traveller Profile Form Travel Reservation Form (under the general tab of Word) Travel Advance Form Expense Claim Form (print on blue paper) Travel Insurance Claim Form Airpoints Template Contacts Any questions, concerns or suggestions regarding this travel policy may be directed to the Chief Financial Officer ext APX operates a national seven days a week, 24 hour service, New Zealand wide: ; if possible contact your executive support staff _3.DOC 13

Travel and Expenses Policy

Travel and Expenses Policy 1 Purpose To provide a framework for undertaking University travel and guidance on the process for incurring ordinary, necessary and reasonable travel expenses. 2 Organisational Scope This is a University-wide

More information

Travel on Otago Polytechnic Business. 4 Staff Selection, Appraisal and Development

Travel on Otago Polytechnic Business. 4 Staff Selection, Appraisal and Development OTAGO POLYTECHNIC MANAGEMENT POLICY Number: MP0446.05 Title: Travel on Otago Polytechnic Business ITPNZ Standard: 4 Staff Selection, Appraisal and Development Chief Executive Approval: Approval Date: 30

More information

WELLESLEY COLLEGE TRAVEL POLICIES AND PROCEDURES

WELLESLEY COLLEGE TRAVEL POLICIES AND PROCEDURES WELLESLEY COLLEGE TRAVEL POLICIES AND PROCEDURES The purpose of this document is to establish and communicate equitable standards and effective procedures for reducing travel costs while complying with

More information

SOLGOLD PLC TRAVEL POLICY

SOLGOLD PLC TRAVEL POLICY SOLGOLD PLC TRAVEL POLICY POLICY DATE APPROVED APPROVED BY TRAVEL POLICY 3 AUGUST 2012 MALCOLM NORRIS Contents Executive Summary... 2 1. International and Domestic Travel... 2 2. Safety Whilst Travelling...

More information

TRAVEL PROCEDURES (DOMESTIC AND INTERNATIONAL)

TRAVEL PROCEDURES (DOMESTIC AND INTERNATIONAL) TRAVEL PROCEDURES (DOMESTIC AND INTERNATIONAL) Section Finance Contact Chief Financial Officer Last Review May 2014 Next Review May 2016 Effective Date May 2014 Purpose: The objective of this document

More information

SUSTAINABLE DEVELOPMENT TECHNOLOGY CANADA Travel & Accommodation Expense Guidelines and Policy

SUSTAINABLE DEVELOPMENT TECHNOLOGY CANADA Travel & Accommodation Expense Guidelines and Policy SUSTAINABLE DEVELOPMENT TECHNOLOGY CANADA Travel & Accommodation Expense Guidelines and Policy Purpose The purpose of this policy is to establish equitable standards and provide fair and consistent treatment

More information

USA SWIMMING TRAVEL POLICY SUMMARY

USA SWIMMING TRAVEL POLICY SUMMARY USA SWIMMING TRAVEL POLICY SUMMARY AIR TRAVEL A travel authorization must be done before a reservation can be ticketed for any trips. Travel authorizations must be sent by e-mail to travelauthorizations@usaswimming.org.

More information

ANZ Airpoints Visa WELCOME GUIDE

ANZ Airpoints Visa WELCOME GUIDE ANZ Airpoints Visa WELCOME GUIDE Introducing the ANZ Airpoints Visa and the ANZ Airpoints Visa Platinum, the credit cards that reward you with Air New Zealand Airpoints Dollars. The ANZ Airpoints Visa

More information

Travel and Entertainment Policy. Introduction and Purpose. Purpose

Travel and Entertainment Policy. Introduction and Purpose. Purpose Introduction and Purpose Purpose It is Colliers International s (Company) policy that employees be reimbursed for all appropriate and approved travel, entertainment and other expenses incurred when conducting

More information

The responsibility for this policy and adherence to the procedures rests with the Chief Operating Officer.

The responsibility for this policy and adherence to the procedures rests with the Chief Operating Officer. STAFF TRAVEL AND EXPENSES POLICY AND PROCEDURES 1. PURPOSE This document sets out London & Partners policy and procedures on staff travel and expenses. The policy has been designed to ensure that staff

More information

TRAVEL MANAGEMENT AND GENERAL EXPENSES PROTOCOL FN 2.0

TRAVEL MANAGEMENT AND GENERAL EXPENSES PROTOCOL FN 2.0 TRAVEL MANAGEMENT AND GENERAL EXPENSES PROTOCOL FN 2.0 In Effect: June 15, 2012 Approved by: Executive Group, June 8, 2012 Responsible Office(s): Administration, Finance Responsible Officer(s): CAO, Director

More information

Sample Corporate Travel Policy

Sample Corporate Travel Policy Sample Corporate Travel Policy Purpose This document defines the specific policy to be followed when traveling on Company business, as well as employee accountability for Company funds. Scope This corporate

More information

UNIVERSITY TRAVEL POLICY Effective immediately.

UNIVERSITY TRAVEL POLICY Effective immediately. UNIVERSITY TRAVEL POLICY Effective immediately. Introduction: Objectives: Scope and Application: Safety: Passports: This document defines the policy for travel on University business, including overnight

More information

Mary Immaculate College. Travel and Expenses Policy

Mary Immaculate College. Travel and Expenses Policy 1. Introduction Mary Immaculate College Travel and Expenses Policy Adopted by ABR Pro Tem on 17 Dec. 2014 Updated to comply with Circular 05/2015 from 1 st July 2015 The M.I.C. Travel & Expenses Policy

More information

Travel Policy Philosophy Purpose Scope Guidelines Auditing and Internal Control

Travel Policy Philosophy Purpose Scope Guidelines Auditing and Internal Control Travel Policy Philosophy Travel and entertainment related expenses will be paid by the Association if they are deemed to be reasonable, appropriately documented, properly authorized and within the guidelines

More information

TRAVEL AND EXPENSE POLICY for BOARD MEMBERS of Member Companies of the Nonprofits Insurance Alliance Group

TRAVEL AND EXPENSE POLICY for BOARD MEMBERS of Member Companies of the Nonprofits Insurance Alliance Group TRAVEL AND EXPENSE POLICY for BOARD MEMBERS of Member Companies of the Nonprofits Insurance Alliance Group GENERAL POLICY: Each company in the NIA Group covers the cost for board members of normal and

More information

STAFF AIR TRAVEL GUIDELINES. Travel undertaken for professional development funded by allowances paid under industrial agreements 8

STAFF AIR TRAVEL GUIDELINES. Travel undertaken for professional development funded by allowances paid under industrial agreements 8 STAFF AIR TRAVEL GUIDELINES Table of Contents Responsibilities of the Travelling Employee 2 Approval Procedures 3 Travel Bookings 3 Travel Coordinators 4 Travel Claims 4 Travel undertaken for professional

More information

South Central College. Travel Policy & Procedure

South Central College. Travel Policy & Procedure South Central College Travel Policy & Procedure This procedure applies to all employees of South Central College including students, authorized to travel and be reimbursed for allowable expenses in conducting

More information

Travel and subsistence policy

Travel and subsistence policy Travel and subsistence policy Contents 1 Introduction... 3 2 Policy and principles... 3 3 Roles and responsibilities... 3 4 Dispensations... 4 5 Errors... 4 6 Travel costs... 4 7 Travel by road... 5 8

More information

PURPOSE The mission of the Rotary International Travel Service (RITS) is to provide safe, cost-effective travel services to Rotary funded travelers.

PURPOSE The mission of the Rotary International Travel Service (RITS) is to provide safe, cost-effective travel services to Rotary funded travelers. ROTARY INTERNATIONAL VOLUNTEER TRAVEL AND EXPENSE REPORTING POLICY JULY 2013 PURPOSE The mission of the Rotary International Travel Service (RITS) is to provide safe, cost-effective travel services to

More information

TRAVEL, MEALS, AND BUSINESS RELATED FUNCTIONS EXPENSE POLICY

TRAVEL, MEALS, AND BUSINESS RELATED FUNCTIONS EXPENSE POLICY 1.0 Purpose TRAVEL, MEALS, AND BUSINESS RELATED FUNCTIONS EXPENSE POLICY This policy sets out the Ontario Brain Institute (OBI) guidelines and procedures with respect to travel, meals, and business related

More information

E D M O N T O N ADMINISTRATIVE PROCEDURE

E D M O N T O N ADMINISTRATIVE PROCEDURE DEPARTMENT DELEGATED AUTHORITY CONTACT FINANCIAL SERVICES CHIEF FINANCIAL OFFICER, FINANCIAL SERVICES DEPARTMENT TRAVEL COORDINATORS DEFINITIONS Account Coding A defined list of SAP cost elements used

More information

Employee Travel and Expense Policy

Employee Travel and Expense Policy Employee Travel and Expense Policy June 2015 1 2 Contents 1. Introduction... 4 1.1. Policy Objective... 4 1.2. Policy Sponsor and Maintenance... 4 2. Philosophy and Operating Principles... 4 2.1. Philosophy...

More information

Corporate Credit Card Procedure

Corporate Credit Card Procedure Corporate Credit Card Procedure 1. Introduction 1.1 Purpose The purpose of this procedure is to describe the processes involved in the management of Union credit cards for use while conducting Union business

More information

UNIVERSITY of LIMERICK OLLSCOIL LUIMNIGH. Travel and Subsistence Policy

UNIVERSITY of LIMERICK OLLSCOIL LUIMNIGH. Travel and Subsistence Policy UNIVERSITY of LIMERICK OLLSCOIL LUIMNIGH Travel and Subsistence Policy September 2013 1 INTRODUCTION 1.1 It is University policy to reimburse employees for properly authorised and reasonable travel and

More information

Services Travel and Expense Policy. Services. September 13, 13. Hortonworks, Inc. Travel and Expense Policy v1.0 Page 1 of 15

Services Travel and Expense Policy. Services. September 13, 13. Hortonworks, Inc. Travel and Expense Policy v1.0 Page 1 of 15 Services Travel and Expense Policy September 13, 13 Services Hortonworks, Inc. Travel and Expense Policy v1.0 Page 1 of 15 Table of Contents 1 Introduction... 4 2 Documentation... 5 3 Customer policies...

More information

ATB Financial Travel & Entertainment Policy

ATB Financial Travel & Entertainment Policy ATB Financial Travel & Entertainment Policy Table of Contents 1. Purpose... 1 2. Scope... 1 3. General... 2 4. Definitions... 2 5. Travellers Responsibilities... 3 6. Booking Travel... 3 7. Accountability

More information

DATE APPROVED June 2002

DATE APPROVED June 2002 Page 1 of 9 APPROVED (S) REVISED / REVIEWED SUMMARY Version Date Comments / Changes 1.0 Initial Policy Released 2.0 February 2003 Revised 3.0 September 2003 Revised 4.0 August 2004 Revised 5.0 January

More information

Travel Policy. Responsible Officer. Chief Operating Officer Approved by. Vice-Chancellor Approved and commenced October 2014 Review by October 2017

Travel Policy. Responsible Officer. Chief Operating Officer Approved by. Vice-Chancellor Approved and commenced October 2014 Review by October 2017 Travel Policy Responsible Officer Chief Operating Officer Approved by Vice-Chancellor Approved and commenced October 2014 Review by October 2017 Relevant Legislation, Anti-Discrimination Act 1998 (Tas)

More information

USA Archery Travel Policies and Procedures Contents

USA Archery Travel Policies and Procedures Contents USA ARCHERY POLICY: Travel Policies and Procedures DATE OF ISSUANCE: June, 2011 DIVISION: FINANCE DEPARTMENT APPLIES TO: All USA ARCHERY Staff/Volunteers PURPOSE: To define USA ARCHERY s Travel Policies

More information

Expense Reimbursement Policy (FIN-0033) - Revised April 1, 2011

Expense Reimbursement Policy (FIN-0033) - Revised April 1, 2011 Expense Reimbursement Policy (FIN-0033) - Revised April 1, 2011 POLICY STATEMENT: Sunnybrook Health Sciences Centre (Sunnybrook) aims to minimize costs and maximize benefits for work related expenses.

More information

Summarised Expenses & Benefits Policy

Summarised Expenses & Benefits Policy Summarised Expenses & Benefits Policy Introduction 1. This summarised policy applies to all staff of the University of Aberdeen claiming expenses and benefits incurred in connection with University business.

More information

Guidelines for Business Traveling

Guidelines for Business Traveling Guidelines for Business Traveling Background The University understands that travel is essential to the teaching, research, public service missions, etc. and is committed to meeting the needs of the traveler

More information

HOPE COLLEGE TRAVEL AND ENTERTAINMENT EXPENSE POLICY

HOPE COLLEGE TRAVEL AND ENTERTAINMENT EXPENSE POLICY HOPE COLLEGE TRAVEL AND ENTERTAINMENT EXPENSE POLICY May 27, 2003 Revised June 21, 2005 Revised July 1, 2008 Table of Contents Travel and Entertainment Policy Purpose Page 3 Travel Authorization Page 4

More information

Table of Contents for Travel and Entertainment Guidelines

Table of Contents for Travel and Entertainment Guidelines Number of Pages Number 16 201 Title: Best Practice Guidelines Originator: Vice-President, Corporate Services & Chief Financial Officer Approved By: Travel and Entertainment Guidelines Effective Date President

More information

Case Western Reserve University Travel Policy

Case Western Reserve University Travel Policy Case Western Reserve University Travel Policy Revised September, 2014 Travel Policy Revision Date 09/17/2014 TABLE OF CONTENTS 1. Purpose 2. Travel Authorization 3. Post-Travel Expense Approval 4. Travel

More information

Professional Services Travel and Expense Policy

Professional Services Travel and Expense Policy Professional Services Travel and Expense Policy Hortonworks, Inc. Travel and Expense Policy v2.1_2016 Page 1 of 8 Table of Contents Contents Introduction... 3 Documentation... 3 Transportation... 4 Mileage

More information

RONALD McDONALD HOUSE CHARITIES ( RMHC ) Travel and Entertainment Reimbursement Policy (the Policy )

RONALD McDONALD HOUSE CHARITIES ( RMHC ) Travel and Entertainment Reimbursement Policy (the Policy ) RONALD McDONALD HOUSE CHARITIES ( RMHC ) Travel and Entertainment Reimbursement Policy (the Policy ) PURPOSE As a non-profit organization dedicated to improving the lives of children, stewardship of our

More information

Boston University Financial Affairs. Travel and Business. Expense Guidelines

Boston University Financial Affairs. Travel and Business. Expense Guidelines Boston University Financial Affairs Travel and Business Expense Guidelines Boston University Table of Contents Overview 2 Purpose of the Travel and Business Expense Guidelines 2 Scope of the Travel and

More information

Human Genome Sciences, Inc. HGS TRAVEL and EXPENSE POLICIES

Human Genome Sciences, Inc. HGS TRAVEL and EXPENSE POLICIES Human Genome Sciences, Inc. HGS TRAVEL and EXPENSE POLICIES Effective Date: January 2012 1.0 Purpose: To provide guidelines and establish procedures for individuals incurring expenses while traveling or

More information

Engine size Up to 1400 Up to 1600 1401-2000 1601-2000 Over 2000

Engine size Up to 1400 Up to 1600 1401-2000 1601-2000 Over 2000 Summary of the Expenses Policy for Senior Managers Please note that this summary does not apply to BBC Studios and Post Production, BBC Worldwide or BBC Performing Groups. Important principles and how

More information

TRAVEL POLICY PURPOSE

TRAVEL POLICY PURPOSE TRAVEL POLICY PURPOSE Travel is one of Particle Measuring Systems largest expense items. This travel policy is intended to aid PMS in managing travel expenses and to bring uniformity to PMS travel practices.

More information

1.6. Travellers may retain for personal use any loyalty program points (for example frequent flyer points) accumulated from University travel.

1.6. Travellers may retain for personal use any loyalty program points (for example frequent flyer points) accumulated from University travel. The University of British Columbia Board of Governors Policy No.: 83 Approval Date: November 2000 Last Revision: June 2005 Responsible Executive: Vice-President, Academic and Provost Vice-President, Learning

More information

TRAVEL POLICY MANUAL

TRAVEL POLICY MANUAL LAKE MICHIGAN AIR DIRECTORS CONSORTIUM TRAVEL POLICY MANUAL This manual is the exclusive property of Lake Michigan Air Directors Consortium 9501 West Devon Avenue, Suite 701 Rosemont, Illinois 60018 It

More information

Memorial University of Newfoundland Travel Regents Policy

Memorial University of Newfoundland Travel Regents Policy Memorial University of Newfoundland Travel Regents Policy PURPOSE To provide for the proper control of expenses related to approved travel by Board of Regents members. Also, to set out the rates and conditions

More information

THE UNIVERSITY OF BIRMINGHAM. Current as from 28/04/2014

THE UNIVERSITY OF BIRMINGHAM. Current as from 28/04/2014 THE UNIVERSITY OF BIRMINGHAM Expenses Policy Current as from 28/04/2014 Introduction and Policy Overview The University s overriding policy is that economy should be exercised in the purchase of all goods

More information

Expense and Benefits Procedures

Expense and Benefits Procedures Expense and Benefits Procedures Approved Corporation November 2005 Revised and approved Corporation March 2010 Revised and approved Corporation July 2011 Revised and approved Corporation Apr 2013 G057

More information

Expense Policy. and. Guidelines

Expense Policy. and. Guidelines Expense Policy and Guidelines Approved may 2011 HSRFH - Expense Policy and Guidelines Table of Contents Principles and Scope... 4 Definitions... 4 1.0 PERSONAL BUSINESS EXPENSES... 6 1.1 EXPENSE REIMBURSEMENT...

More information

BUSINESS TRAVEL POLICY

BUSINESS TRAVEL POLICY BUSINESS TRAVEL POLICY POLICY STATEMENT Medica pays for travel-related costs when there is a clear business need for such travel. Travel outside of Medica s service area or involving overnight stays must

More information

Expenditure should only be incurred within the constraints of the appropriate budget.

Expenditure should only be incurred within the constraints of the appropriate budget. Quality Assurance Agency for Higher Education Travel and subsistence rules for staff QAA s rules for travel and subsistence arrangements have been designed with the intention of providing staff that are

More information

Britton Price Ltd. Expenses Policy. Release 1010 Ver1.3

Britton Price Ltd. Expenses Policy. Release 1010 Ver1.3 Britton Price Ltd Expenses Policy Release 1010 Ver1.3 Contents Introduction... 3 Expense reimbursement procedure... 3 Supporting evidence... 4 Overnight accommodation... 4 Overnight incidental expenses...

More information

AUCKLAND COUNCIL ELECTED MEMBERS' EXPENSE POLICY

AUCKLAND COUNCIL ELECTED MEMBERS' EXPENSE POLICY AUCKLAND COUNCIL ELECTED MEMBERS' EXPENSE POLICY GOVERNING BODY AND LOCAL BOARDS August 2014 Reflecting the Remuneration Authority s October 2013 Determination for Auckland Council Approved by the Finance

More information

The Air New Zealand American Express Platinum Card Benefits Terms and Conditions. Effective 1 June 2010. Realise the potential

The Air New Zealand American Express Platinum Card Benefits Terms and Conditions. Effective 1 June 2010. Realise the potential The Air New Zealand American Express Platinum Card Benefits Terms and Conditions. Effective 1 June 2010 TM Realise the potential Contents Definitions 3 Eligibility 4 Earning Airpoints Dollars 4 Status

More information

University Health Network Policy & Procedure Manual Administrative Expense Reimbursement

University Health Network Policy & Procedure Manual Administrative Expense Reimbursement University Health Network Policy & Procedure Manual Administrative Expense Reimbursement Policy At University Health Network (UHN), standards and processes are in place governing reimbursement for expenses

More information

Non Employee Travel Policy Version 5.0 08/21/2015

Non Employee Travel Policy Version 5.0 08/21/2015 Non Employee Travel Policy Version 5.0 08/21/2015 Introduction This policy applies to all Non Employees Travelers (Travelers) who travel on behalf of Zimmer Biomet (Company) and expect to be reimbursed

More information

USA SWIMMING TRAVEL POLICY (VOLUNTEER) & EXPENSE REIMBURSEMENT

USA SWIMMING TRAVEL POLICY (VOLUNTEER) & EXPENSE REIMBURSEMENT USA SWIMMING TRAVEL POLICY (VOLUNTEER) & EXPENSE REIMBURSEMENT TRAVEL USA Swimming will pay for reasonable travel expenses for volunteers that are incurred in the performance of their duties for USA Swimming.

More information

CORPORATE TRAVEL POLICY Revised 2/27/15

CORPORATE TRAVEL POLICY Revised 2/27/15 CORPORATE TRAVEL POLICY Revised 2/27/15 Spectra Logic has always taken a conservative approach to corporate travel and entertainment. With travel costs on the rise and pressure to be a lean competitor,

More information

Policy Procedure Standard Medical Directive

Policy Procedure Standard Medical Directive Subject: Middlesex Hospital Alliance Strathroy Site Four Counties Site Travel and Expenses Policy Policy Procedure Standard Medical Directive Manual Date Issued: November 2005 Issued by: Mike Mazza, P&L

More information

Non-Partner Travel Procedure U.S. & Canada

Non-Partner Travel Procedure U.S. & Canada GOVERNANCE TOOL: Non-Partner Travel Procedure U.S. and Canada AUTHOR: Travel, Meetings and Reimbursements PAGE 1 OF 7 Non-Partner Travel Procedure U.S. & Canada INTRODUCTION Starbucks is committed to the

More information

UNIVERSITY OF LETHBRIDGE GRADUATE STUDENT ASSOICATION (GSA) EXPENSE REIMBURSEMENT POLICY

UNIVERSITY OF LETHBRIDGE GRADUATE STUDENT ASSOICATION (GSA) EXPENSE REIMBURSEMENT POLICY UNIVERSITY OF LETHBRIDGE GRADUATE STUDENT ASSOICATION (GSA) EXPENSE REIMBURSEMENT POLICY It is the responsibility of every Executive/Board Member to be fully versed in their portfolio budget and its breakdown

More information

The policy also ensures compliance with the Expense Directive of the Broader Public Sector Accountability Act (BPSAA).

The policy also ensures compliance with the Expense Directive of the Broader Public Sector Accountability Act (BPSAA). Policy Name: Originating/Responsible Department: Approval Authority: Date of Original Policy: January 1997 Last Updated: September 2011 Travel and Related Expenses Finance Office Senior Management Committee

More information

EXPENSE REIMBURSEMENT POLICY

EXPENSE REIMBURSEMENT POLICY 1.0 PURPOSE This policy governs reimbursement for expenses incurred in the performance of Toronto Central CCAC duties. Toronto Central CCAC is bound by the Broader Public Sector Expenses Directive issued

More information

Lincoln Public Schools Lincoln, Nebraska. Travel. and. Expense Guide. Revised August 2004. Travel and Expense Guide, August 2004, Page 1 of 13

Lincoln Public Schools Lincoln, Nebraska. Travel. and. Expense Guide. Revised August 2004. Travel and Expense Guide, August 2004, Page 1 of 13 Lincoln Public Schools Lincoln, Nebraska Travel and Expense Guide Revised August 2004 Travel and Expense Guide, August 2004, Page 1 of 13 TABLE OF CONTENTS Foreword...3 Purpose of the Guide...3 Travel

More information

Travel and Employee Expense Reimbursement Policy & Guidelines

Travel and Employee Expense Reimbursement Policy & Guidelines Augsburg College educates students to be informed citizens, thoughtful stewards, critical thinkers, and responsible leaders. The Augsburg experience is supported by an engaged community that is committed

More information

All travelers are to comply with the following travel and business expense reimbursement policies and procedural guidelines.

All travelers are to comply with the following travel and business expense reimbursement policies and procedural guidelines. Title: Travel and Business Expense Reimbursement Policy Code: 5-200-050 Date: 1-18-06rev Approved: WPL Policy General The Boston College Travel and Business Expense Reimbursement Policy provides guidelines

More information

NUMBER: BUSF 1.00. Business and Finance. DATE: August 9, 1991. REVISED: December 15, 2010

NUMBER: BUSF 1.00. Business and Finance. DATE: August 9, 1991. REVISED: December 15, 2010 NUMBER: BUSF 1.00 SECTION: SUBJECT: Business and Finance Travel DATE: August 9, 1991 REVISED: December 15, 2010 Policy for: All Campuses Procedure for: Columbia Authorized by: William T. Moore Issued by:

More information

Policy Title: Policy Number: Travel Expenses 2.1.6

Policy Title: Policy Number: Travel Expenses 2.1.6 Policy Title: Policy Number: Travel Expenses 2.1.6 Category: Financial Policy applicable for: Anyone traveling on university business Background Effective Date: 04/01/2015 Prior Effective Date: 07/01/2014;

More information

CEMENT BUSINESS. Sub: Domestic Travel Policy for Management Cadre employees at Job Band 10 & below and Staff Cadre employees of Cement Business

CEMENT BUSINESS. Sub: Domestic Travel Policy for Management Cadre employees at Job Band 10 & below and Staff Cadre employees of Cement Business September 24, 2009 To: All HR Heads Sub: Domestic Travel Policy for Management Cadre employees at Job Band 10 & below and Staff Cadre employees of Cement Business Dear All, Attached is revised Domestic

More information

Management, Budget & Accounting Department Accounting and Control Bureau Section 412.4

Management, Budget & Accounting Department Accounting and Control Bureau Section 412.4 412.4 SUBJECT: TRAVEL AND TRAINING REGULATIONS :1 OBJECTIVE: To provide rules and procedures for travel and reimbursement for City employees, elected officials, advisory board members, and other authorized

More information

TRAVEL EXPENSE POLICY

TRAVEL EXPENSE POLICY TRAVEL EXPENSE POLICY PURPOSE To establish policies and procedures for the City of Mercer Island business-related out of town travel approval, reimbursement of authorized travel expenses, and the payment

More information

The president and all other university officials are responsible for ensuring compliance with this travel policy in their respective areas.

The president and all other university officials are responsible for ensuring compliance with this travel policy in their respective areas. Salem State University Business Travel Policy Introduction The university does not employ a travel agency for the purpose of arranging business travel for its employees when they are traveling as individuals.

More information

POST HOLDINGS, INC. VENDOR EXPENSE POLICY (Updated 7/28/2015) Section 1 Expense Reimbursements

POST HOLDINGS, INC. VENDOR EXPENSE POLICY (Updated 7/28/2015) Section 1 Expense Reimbursements POST HOLDINGS, INC. VENDOR EXPENSE POLICY (Updated 7/28/2015) Section 1 Expense Reimbursements 1.1 - General This policy provides guidelines to be followed by all vendors of Post Holdings, Inc. and its

More information

Sample Travel Policy. TMG Policy Doc 12/11

Sample Travel Policy. TMG Policy Doc 12/11 Sample Travel Policy TMG Policy Doc 12/11 Sample Travel and Accommodation Policy Staff in cooperation with its preferred travel management company (TMC) must find the most cost effective way to travel

More information

GOVERNANCE POLICY. Expense Guidelines Policy and Procedure

GOVERNANCE POLICY. Expense Guidelines Policy and Procedure GOVERNANCE POLICY POLICY TITLE: Expense Policy and Procedure Section Governance Category Financial Services Number 3421-V1 Expense Guidelines Policy and Procedure Guiding Principles: Staff will be reimbursed

More information

Section 1. Reimbursement Policy TRAVEL EXPENSES

Section 1. Reimbursement Policy TRAVEL EXPENSES Orthotics Prosthetics Canada (OPC) Travel & Expense Policy Dec. 2015 Policy It is the policy of the Corporation to reimburse employees and other officials and volunteers of the Corporation for certain

More information

[name of organization] TRAVEL AND OTHER EXPENSE REIMBURSEMENT POLICY. When incurring business expenses, expects Personnel to:

[name of organization] TRAVEL AND OTHER EXPENSE REIMBURSEMENT POLICY. When incurring business expenses, expects Personnel to: [name of organization] TRAVEL AND OTHER EXPENSE REIMBURSEMENT POLICY 1. Purpose. The Board of Directors of (name of organization) recognizes that board members, officers, and employees ( Personnel ) of

More information

ADMINISTRATIVE PROCEDURE

ADMINISTRATIVE PROCEDURE ADMINISTRATIVE PROCEDURE ADMINISTRATIVE PROCEDURE NO: AP 611.01 RELATED TO POLICY NO. 611 BUSINESS & TRAVEL TITLE: BUSINESS & TRAVEL EXPENSE Purpose and Introduction This procedure sets forth the requirement

More information

CKHA POLICY. Document Number: FIN-1-009. Guidelines for Hospital Expense Reimbursement Personal Business Expense

CKHA POLICY. Document Number: FIN-1-009. Guidelines for Hospital Expense Reimbursement Personal Business Expense Title: CKHA POLICY Guidelines for Hospital Expense Reimbursement Personal Business Expense Document Number: FIN-1-009 Chatham-Kent Health Alliance expects discretion to be applied with any expenses incurred

More information

OCE Travel and Business Expense Policy Introduction

OCE Travel and Business Expense Policy Introduction OCE Travel and Business Expense Policy Introduction This policy outlines the procedure and practices for the reimbursement of business and travel expenses incurred for the purpose of conducting OCE Inc.

More information

Sample Company Expense Policy. SUBJECT: (Company Name) Business Travel and Expenses Policy

Sample Company Expense Policy. SUBJECT: (Company Name) Business Travel and Expenses Policy Sample Company Expense Policy SUBJECT: (Company Name) Business Travel and Expenses Policy PURPOSE The purpose of this document is to establish basic policy procedures for authorization and approval for

More information

Policy#: FIN002 V1.0 - Board Level

Policy#: FIN002 V1.0 - Board Level Subject Area: Travel & Expense Policy#: Policy Title: GLEIF Board of Directors Travel Policy Owner: Chair, Board of Directors Key Policy User(s): Board of Directors Members Chief Executive Officer O-Reg

More information

CHAPTER 5: TRAVEL 5.1 POLICY

CHAPTER 5: TRAVEL 5.1 POLICY CHAPTER 5: TRAVEL 1. Policy 2. Travel Authorization 3. Travel Advance 4. Allowable Expenses While In Travel Status 5. Non-Allowable Travel Expenses While in Travel Status 6. Certification and Approval

More information

ADMINISTRATIVE PROCEDURE San Mateo County Community College District

ADMINISTRATIVE PROCEDURE San Mateo County Community College District CHAPTER 8: Business Operations ADMINISTRATIVE PROCEDURE NO. 8.55.1 (AP 7400) ADMINISTRATIVE PROCEDURE San Mateo County Community College District Subject: AP 8.55.1 Domestic Conference and Travel Expenses

More information

Reference No: Circular 11/82; Date: 05/07/82. Circular 11/82:- Travelling and Subsistence Regulations. A Dhuine Uasail

Reference No: Circular 11/82; Date: 05/07/82. Circular 11/82:- Travelling and Subsistence Regulations. A Dhuine Uasail Reference No: Circular 11/82; Date: 05/07/82 Circular 11/82:- Travelling and Subsistence Regulations A Dhuine Uasail I am directed by the Minister for the Public Service to inform you that he has accepted

More information

Westpac Holiday Travel Insurance Product Disclosure Statement. Premium, excess and claims guide

Westpac Holiday Travel Insurance Product Disclosure Statement. Premium, excess and claims guide Westpac Holiday Travel Insurance Product Disclosure Statement Premium, and claims guide Your guide to premiums, es and claims payment The purpose of this guide is to provide further detail about the amount

More information

Travel Insurance Claim Form

Travel Insurance Claim Form Travel Insurance Claim Form 1 TRAVELLER details Please print your details clearly in CAPITAL letters using a pen Policy Number Name of Traveller (Mr/Mrs/Ms/Miss) Name of Policy Owner Telephone Home/work

More information

TRAVEL POLICY FOR THE U.S. SCIENCE SUPPORT PROGRAM (USSSP) OFFICE

TRAVEL POLICY FOR THE U.S. SCIENCE SUPPORT PROGRAM (USSSP) OFFICE TRAVEL POLICY FOR THE U.S. SCIENCE SUPPORT PROGRAM (USSSP) OFFICE Table of Contents TRAVEL AUTHORIZATION 2 AIR TRANSPORTATION GENERAL 2 EXPEDITION-RELATED TRAVEL 3 AIR CARRIER SELECTION 3 SATURDAY NIGHT

More information

Listowel Wingham Hospitals Alliance

Listowel Wingham Hospitals Alliance Listowel Wingham Hospitals Alliance =============================================================== TITLE: Business & Travel Expense Reimbursement Policy Statement: The Business Expense & Travel Reimbursement

More information

ARMA HOUSTON TRAVEL EXPENSE GUIDELINES

ARMA HOUSTON TRAVEL EXPENSE GUIDELINES ARMA HOUSTON TRAVEL EXPENSE GUIDELINES Claiming reimbursement of expenses 1. Expense reimbursement forms for all expenses are required to be submitted within 45 days of the date the expense was incurred.

More information

College Policy SUBJECT: NUMBER: 6.11. Travel and Business Related Expenses Policy ORIGINAL DATE OF ISSUE: 5/19/71 REVISED: 3/21/79 1998 9/16/15

College Policy SUBJECT: NUMBER: 6.11. Travel and Business Related Expenses Policy ORIGINAL DATE OF ISSUE: 5/19/71 REVISED: 3/21/79 1998 9/16/15 College Policy SUBJECT: Travel and Business Related Expenses Policy NUMBER: ORIGINAL DATE OF ISSUE: REVISED: 6.11 5/19/71 3/21/79 1998 9/16/15 Purpose The purpose of the Travel and Business Related Expenses

More information

South Bruce Grey Health Centre Title: Expense Reimbursement Policy Page 1 of 8 Category: Finance Manual Effective Date: 2011-05-25

South Bruce Grey Health Centre Title: Expense Reimbursement Policy Page 1 of 8 Category: Finance Manual Effective Date: 2011-05-25 Title: Expense Reimbursement Policy Page 1 of 8 This policy supercedes previous Human Resources policy titled Travel and Accommodation Allowances and Board policy titled Travel and Expense Allowance Board.

More information

Archdiocese of Galveston-Houston - (Chancery Only)

Archdiocese of Galveston-Houston - (Chancery Only) Archdiocese of Galveston-Houston - (Chancery Only) Revision Date: February 24, 2010 Effective Date: March 1, 2010 Employee Expense and Travel Reimbursement Policy POLICY The Chancery reimburses employees

More information

ADMINISTRATIVE POLICY

ADMINISTRATIVE POLICY TITLE: TRAVEL EXPENSE POLICY APPROVED: January 25, 1996 REVIEWED: April 27, 2000 April 2002 December 14, 2004 May 11, 2005 October 25, 2005 April 13, 2009 NEXT REVIEW: 2011-2012 RESPONSIBILITY: Director,

More information

Travel Reimbursement Instructions

Travel Reimbursement Instructions P.O. Box 11992 Lynchburg, VA 245061992 T 434.386.3190 F 434.386.3192 www.vaawwa.org Travel Reimbursement Instructions Please use the Travel Reimbursement Form when requesting reimbursement for all travel

More information

FAQ s for Travelers and Travel Arrangers

FAQ s for Travelers and Travel Arrangers For Berkeley Law faculty and event planners, the Travel Planner is a primary resource for trip planning and reporting assistance (travel@law.berkeley.edu). Berkeley Law clinics, centers, and departments

More information

TRUSTEE TRAVEL POLICY Trust Council: June 19, 2014

TRUSTEE TRAVEL POLICY Trust Council: June 19, 2014 Chapter 7. Section 2. Subsection iii. Page 1 7.2.iii. Guidelines 1. Objectives TRUSTEE TRAVEL POLICY Trust Council: June 19, 2014 1.1. Ensure effective travel management and administration, and promote

More information

SUBJECT: TRAVEL. This policy establishes guidelines for business travel arrangements and travel expense reimbursements.

SUBJECT: TRAVEL. This policy establishes guidelines for business travel arrangements and travel expense reimbursements. SUBJECT: TRAVEL 1.0 SCOPE This policy establishes guidelines for business travel arrangements and travel expense reimbursements. 2.0 IMPLEMENTATION This policy shall be adhered to by the staff of all Authority

More information

Evergreen Travel and Expense Policy

Evergreen Travel and Expense Policy Evergreen Travel and Expense Policy I. PURPOSE The purpose of this procedure is to provide guidelines for travel and entertainment and to establish the authority to use the Corporate Travel Card. II. DESCRIPTION

More information

ASTRAZENECA GLOBAL POLICY and STANDARDS BUSINESS TRAVEL

ASTRAZENECA GLOBAL POLICY and STANDARDS BUSINESS TRAVEL ASTRAZENECA GLOBAL POLICY and STANDARDS BUSINESS TRAVEL THIS DOCUMENT SETS OUT THE REQUIREMENTS FOR MANAGING BUSINESS TRAVEL. THIS DOCUMENT ESTABLISHES MANDATORY REQUIREMENTS AND RECOMMENDED PRACTICES

More information

Pasadena City College Foundation, Inc. Reimbursement Expense Plan

Pasadena City College Foundation, Inc. Reimbursement Expense Plan Pasadena City College Foundation, Inc. Reimbursement Expense Plan Approved by Executive Committee on August 27, 2009 Ratified by Foundation Board on September 22, 2009 These procedures apply to all directors,

More information