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2 Document Version Control Version Date Author Revision Details Draft 28/08/2006 KJ First Draft /10/2006 KJ First Release /01/2007 KJ Amended Screen Shots and updated the Document. 2

3 TABLE OF CONTENTS 1 Purpose System Requirements Hardware Operating System Software Communications Overview Electronic Delivery Order Stop E-IDO Web Screens Access to 1-Stop E-IDO Web Screens Screen Navigation & Helpful Hints Logging onto 1-Stop E-IDO Web Screens Viewing Submitted E-IDO Searching for E-IDO Viewing E-IDO Details Create New E-IDO Cargo Reassignment

4 1 Purpose 1-Stop E-IDO Web Screens are designed to assist those Shipping Lines with no EDI Capability in lodging The Electronic Import Delivery Order (E-IDO) (Electronic Commercial Release of Maritime Import Cargo) to the Stevedores & to the Importers/Agents. This is usually after the Importers/their Agents pay Freight and other Charges to the Shipping Lines. The 1-Stop E-IDO Web Screens can also be used to track Shipping Lines E-IDO Messages sent to the Stevedores via 1-Stop electronically as: EDIFACT IFCSUM Format (D98B) 1-Stop Flat-File Format 2 System Requirements 2.1 Hardware Pentium 3 and above 128MB RAM minimum Printer for Report Printing (where required) 2.2 Operating System Any with the Web Browser Capability 2.3 Software Preferred Internet Explorer Version 6 and above account for receiving Acknowledgements and E-IDO Responses 2.4 Communications Internet Access SMTP Communications 4

5 3 Overview 3.1 Electronic Delivery Order In Brief, before Importers or their Agents are allowed to pick up their Import Cargo, they are required to pay the Shipping Line Freight and related Charges. SL will in turn send the Terminal the Commercial Release for the Cargo and advise Importers or their Agents the Delivery Order Pins. Traditionally, Commercial Release of Import Cargo is usually in the Format of Paper Delivery Order passing from Shipping Line to Importer to the Terminal. The main objective of this Project is to streamline the above processes electronically. 1-Stop will assist those parties without EDI capability by providing Web Screens for them to lodge Delivery Orders online. Key Points to Remember for those SL Sending EDI: o o 1 Bill of Lading (with 1 or Multiple Containers) per 1 E-IDO Message. Message Functions will be restricted to: ORIGINAL (Message Function Code 9). WITHDRAW (Message Function Code 1). o Any changes to the E-IDO can be made by: Withdrawing the 1 st ORIGINAL E-IDO and then send a 2 nd ORIGINAL E-IDO. Just sending a 2 nd ORIGINAL to overwrite the 1 st ORIGINAL E-IDO Information. o o Date/Time Stamps in different Versions of E-IDO must be in sequence (That is the Date/Time Stamp in the 1 st ORIGINAL E-IDO must be earlier than in the WITHDRAW and in turn earlier than Date/Time Stamps in the 2 nd ORIGINAL E-IDO). Key Identifiers of the E-IDO Message are Shipping Line, Vessel/Voyage and Container Number. Therefore it is important to # $ %&' ( ) '*+ # ( 5

6 4 1-Stop E-IDO Web Screens 1-Stop E-IDO Web Screens allow Shipping Lines: With no EDI Capability to manually create & lodge Electronic Delivery Order Messages to the Terminal To Track their E-IDO Messages (IFCSUM or 1-Stop Flat-File) sent to the Terminal via 1-Stop or those created from the 1-Stop E-IDO Web Screens. 4.1 Access to 1-Stop E-IDO Web Screens Before the user can begin using the 1-Stop Interactive System, an authorised officer of the Shipping Line or delegate must contact the 1-Stop Helpdesk via to request access for the user. Details must include: Company, Employee Name and Contact Details for . The helpdesk will set-up the Interactive User and advise the user directly of the generated password which maybe changed during the first Login. It is the responsibility of the Shipping Line to inform the 1-Stop Helpdesk in writing if the employee ceases to be employed by the Shipping Line, so access can be repealed. The 1-Stop E-IDO URL and Logon using ABN/ Logon ID/ Password provided. 6

7 4.1.1 Screen Navigation & Helpful Hints BreadCrumbs Suggested Screen Navigation Tool. Please avoid using Back or Forward Buttons on the Browser. Drop Down Lists Click on the Button will display a drop down list. Hint: By pressing a letter (eg. J ) in the drop down list will take you to entries starting with a letter J useful tip when searching a drop down list with large entries. 7

8 4.1.2 Logging onto 1-Stop E-IDO Web Screens Logon using the Company ABN and Username & Password Provided Go to Next Page Click on E-IDO Tab 8

9 4.1.3 Viewing Submitted E-IDO Create a new E-IDO with a new Vessel/Voyage To Change Shipping Line Password Search for Submitted E- IDO by specify the Search Criteria like Vessel/Voyage, Date Range, Discharge Port. Go to Next Page Display History of all Submitted E-IDO at Vessel/Voyage Level. Click Review for E-IDO Go to Next Page 9

10 4.1.4 Searching for E-IDO To add a new E-IDO for this Particular Vessel/Voyage and Discharge Port To Search for E-IDO for this Particular Vessel/Voyage and Discharge Port Once the Discharge Port is selected, the E-IDO System will display only those Terminals in the selected Discharge Port. 10

11 List of all Submitted E-IDO for this Vessel/Voyage and Discharge Port Click on Show Cargo to display Cargo Details including Container Details and Status If the E-IDO Container Status is in ERROR, Mouse-Over will display ERROR MESSAGES. To amend Submitted E-IDO, Click on Edit. Go to Next Page 11

12 Audit Trails of all the Submitted E-IDO for the Cargo Viewing E-IDO Details E-IDO Header Section includes: Vessel/Voyage Discharge Port Stevedore/ Place of Availability CC Address E-IDO Pin E-IDO Cargo Section includes: Container Number Full/Empty Indicator and Empty Container Return Details E-IDO Status 12

13 4.1.6 Create New E-IDO Enter information for the following if not already done so: Vessel/Voyage Discharge Port Stevedore/ Place of Availability CC Address E-IDO Pin Transport Delivery Mode & Details * Red is Mandatory Click on CC Address Icon to add existing Addresses from the Address Book or add New. Please Note: A Copy of Submitted E-IDO will be forwarded to these CC Addresses. 13

14 Key in Container Number to manually add a Container Or click on Retrieve From Bayplan to display a list of Container Retrieved from Bayplans and then add selected Containers Go to Next Page Select Containers by ticking the Check Boxes and then Click Add. Users will also be able to search and display Containers using a Wild-Card Search. For example, to display all containers starting with SU, please enter SU in the Cargo Number Field and click on Search Button. 14

15 Cargo Line is added and now Users can submit the E-IDO 15

16 4.1.7 Cargo Reassignment Shipping Line who have control of the Containers that belong to the Slot Charterer to whom they leased the space on the Vessel, can reassign Cargo Responsibility to that Slot Charterer by: 1. Check the Cargo Line. 2. Select the Shipping Line to which they will reassign the Cargo. 3. Click the Reassign Cargo Responsibility Button. 4. Cargo Reassignment Message will subsequently sent to the designated Terminal. 16