EXHIBITION SHIPPING GUIDELINES & HANDLING TARIFF FOR

Transcription

1 EXHIBITION SHIPPING GUIDELINES & HANDLING TARIFF FOR 4th QS-MAPLE Conference & Exhibition May 2014, Dusit Thani Abu Dhabi Hotel, Abu Dhabi. UAE. Prepared by: Schenker Singapore (Pte) Ltd Fairs & Exhibitions Department 2 Changi South Street 2 Singapore Tel: Fax: CTC: Mr. Joseph Lam / joseph.lam@dbschenker.com Ms. Serena Chew / serena.chew@dbschenker.com

2 Exhibition Shipping Guidelines: To ensure smooth handling and timely delivery of your exhibits, please read this shipping guideline carefully. Failure to comply with timeline mentioned in this guideline may create problems in clearance and additional expenses. Please take note of the venue is in a HOTEL and with floor carpets, delivery of large and heavy exhibits may have issue on floor loading and lift excess from unloading area to the ballroom. For individual exhibit/package, should not exceeding 500kg and/or (L)155cm x (W)95x (H)183cm Individual exhibit/package exceeds the above mentioned restricted dimensions and weight may not be able to excess and enter via lift to the show floor, please contact us to discuss further on large exhibit before uplifting shipment. We strongly recommend the exhibitors to use the Schenker worldwide network for Streamlining all documentation work and timely arrival at the port/airport and delivery of exhibits to the booth. Furthermore we want to point out that for payment on-site on all handling charges will be more convenient when using a Schenker office near you. Please inform us one month before the exhibit arrive in Abu Dhabi if you require the service for large and heavy exhibits. Contact: Mr. Joseph Lam joseph.lam@dbschenker.com Ms. Serena Chew serena.chew@dbschenker.com 1

3 1. YOUR CONTACTS For All International and Domestic freight, all correspondence should be addressed to: Schenker Singapore Pte Ltd Attn: Fairs & Exhibitions Dept. 2 Changi South Street 2, Singapore Tel: / 5395 CTC: Mr. Joseph Lam / Ms. Serena Chew joseph.lam@dbschenker.com / serena.chew@dbschenker.com 2. DOCUMENTS / CONSIGNMENT DEADLINES / LATE ARRIVAL SURCHARGE All consignments MUST NOT arrive after the stipulated deadlines. Consignments arriving after the stipulated deadlines will be subjected to LATE ARRIVAL SURCHARGE of 50% based on our Basic Handling Charge and/or where this tariff is applicable. Whilst every effort will be made to clear cargo through to site prior to the opening, no guarantees can be given. Surcharges will apply regardless of the delivery date to your booth. Mode of Consignment Latest Deadlines Documents Required For Customs Clearance SEAFREIGHT Arrival of Documents 01 to 03 April 2014 or earlier Commercial Invoice/Packing List, Insurance Policy (if insured) SEAFREIGHT Arrival of Exhibits 17 to 18 April 2014 Original & copy of Bill of Lading Certificate of Origin AIRFREIGHT Arrival of Documents 10 to 11 April 2014 or earlier Copy of Commercial, Invoice/Packing List, AIRFREIGHT / Arrival of Exhibits 23 to 24 April 2014 Copy of Airway Bill, Insurance Policy (if insured) COURIER Arrival of Documents 24 to 25 April 2014 Copy of courier Airway Bill, Commercial invoice/packing List COURIER - Arrival of Exhibits 01 May DOCUMENTATION REQUIREMENTS- All documents must be issue in English language DO NOT DECLARE TEMPORARY IMPORT GOODS AND PERMANENT IMPORT TOGETHER. THEY MUST BE DECLARED SEPARATELY. A. Each shipment has to be accompanied by a full set of documents specified as follows: Bill of Lading or Air Waybill 1 Original and 2 Copies Commercial Invoice and packing list 2 Copies Certificate of Origin 1 Original Insurance Policy (if applicable) 1 Original and 2 Copies Drawing, Floor plan for heavy exhibits or display. 2

4 B. Commercial Invoice and Packing list have to contain following details Each copy should be on An Original Company Letter Head and bear an original signature and addressed of the exhibitor inclusive hall and booth number. Show name: 4th QS-MAPLE Conference & Exhibition 2014, Abu Dhabi. Customs Fine for NO Original Documents at US$ C. Detailed and accurate description of exhibits, including major components, must be specified on the documents, even when nominal. Catalogs, display materials and gifts must also be specified with exact quantity and value in the documents. For TEMPORARY IMPORT GOODS AND PERMANENT IMPORT, they must be packed and declared separately. D. HS Code Summary: Very Important The invoice must be clearly mention the HS Code related to the actual items being shipped. In case of multiple HS code you will also need to provide us with a Data Sheet clearly mention the individual weight and value per HS Code applicable for each consignment. E. Certificate of Origin: This document must be sent in Original issued and attested by the Chamber of Commerce at origin only. Failing to provide will invite Customs Fines, Excess Duty Assessment and delays with customs clearance.. Customs Fine for NO Certificate of Origin at US$ CONSIGNMENT INSTRUCTIONS & CONSIGNEE ADDRESS All exhibition goods by AIRFREIGHT, SEAFREIGHT and COURIER must be sent as Freight Prepaid to: Consignee: SCHENKER LLC C/O: 4 th QS-MAPLE Conference & Exhibition 2014, P. O. Box 62532, Dubai, United Arab Emirates. Attn: Fairs & Exhibitions Dept. Tel: Fax: Notify: 4 th QS-MAPLE Conference & Exhibition 2014, Exhibitor Name: / Hall & Booth number: Note: A 20% outlay commission will be imposed on all Freight Collect consignments 5. CASE MARKING / PACKING It is the exhibitor s responsibility to ensure that their exhibits/equipment is packed and secure firmly in a strong, waterproof packing case which lends itself to being re-packed after the exhibition. Please bear in mind that your exhibits will be transit for long periods, both to and from the exhibition. And that cartons/boxes are not suitable to withstand the constant handling which takes place during transit from origin country to next destination. We recommend the use of bolted re-usable cases. NAME OF EXHIBITION: 4 th QS-MAPLE Conference & Exhibition 2014, C/O Schenker LLC Name of Exhibitor : Booth Number : Case Numbers : of (Total) Gross Weight/Net Weight : 3

5 6. Courier consignment Do not send Courier shipment addressed to exhibition hall or Hotel as it will probably not arrive on time if held by Customs and it is beyond our control. Courier consignment for brochures, giveaway, and publications materials must be consigned to: Schenker LLC Fairs & Exhibitions Dept. 702, Al Masaood Tower, Airport Road, P.O. Box 62532, Dubai, UAE. For 4 th QS-MAPLE Conference & Exhibition 2014, Exhibitor Name: / Hall & Booth number: A pre-alert must be send to Schenker Singapore at joseph.lam@dbschenker.com and serena.chew@dbschenker.com with copy of the consignment note and invoice/packing in order for us to assist in monitoring the safe arrival. Please note that we are not able to influence the speed of the shipment send by courier consignment. Please instruct your courier company to bill all duties & taxes incurred in UAE back to your account. Any duties & taxes and or others charges levied by the courier company or Agent will be bill back to you and in additional to banking fee of 15% on the outlay and/or Min. charge of US$75.00 per consignment per exhibitor. 7.. HEAVY AND OVERSIZED EXHIBITS Exhibitors with heavy or oversized exhibits must be on-site early and direct the operation of unpacking and positioning. As the venue is located in the HOTEL, Cargo lift may have problem with weight exceed 500kg and dimensions: (L)155cm x (W)95x (H)183cm. Exhibitors should send their requirements to us ONE MONTH in advance. A detailed layout should also be provided to us for better on-site operations. Cases for heavy exhibits should be constructed that the sides are joined by bolts at rather than by nails or screws. This will prevent exhibits to be damaged by unpacking and make exhibitors to ensure that they have adequate and appropriate packing materials for repacking after exhibition. 8. INSURANCE It is the responsibility of each exhibitor to arrange a Marine (Transport) Insurance covering transport to the exhibition, during exhibition and return of exhibits to domicile, including the period the exhibits are handled by Schenker and also ensure that Transport Insurance is arranged for exhibits sold locally. Insurance shall include a waiver of subrogation against SCHENKER and its overseas offices/agents and/or subcontractors. Exhibitors should bring along a copy of the insurance policy to UAE. It will required in case we need to file claim for damage or loss on your behalf. (An Admin fee of USS$ will apply) Our tariff is computed on the basis of volume and weight and has no correlation with the value of exhibits, it follows that the cost of insurance is not included in our charges. Upon written instruction, SCHENKER SINGAPORE (PTE) LTD can offer the exhibitor insurance coverage at competitive premiums. 4

6 9. Customs Clearance in UAE In detail we offer the following customs clearance possibilities to international participants; DO NOT PACKED AND DECLARE TEMPORARY IMPORT GOODS AND PERMANENT IMPORT TOGETHER. THEY MUST BE PACKED AND DECLARE SEPARATELY. The Port & Customs Authorities of Dubai levy a 5% customs duty on goods which are sold, consumed, destroyed and not re-export at the end of the show. All Customs Duty assessment and re-evaluate on the declared CIF value are solely calculated and assessed by the UAE Customs. Before the close of the show Schenker LLC representatives will be on-site during the show to assist exhibitors with the re-export, disposal, consumed or giveaways. In the event if exhibitor would like to sell, dispose, consumed or giveaways his goods during the show, the permanent importation of these items can be process but subject to the approval by UAE Customs. All customs duty will be bill back as per outlay and in additional to banking fee of 15% on the outlay and/or Min. charge of US$75.00 per consignment per exhibitor. Display banners, backdrop, conference bags, lanyards and Stationers etc. for the use in exhibition are subject to duties & taxes due to Customs Authority classified these items as consumed items and cannot be entry under temporary importation. 10. PROHIBITED/ RESTRICTED/ CONTROLLED GOODS PLEASE DO NOT SHIP WITHOUT OUR PRIOR APPROVAL The following categories of materials are prohibited, controlled and require special documentation and/or clearance prior to importation. Please supply us with detailed information of your goods so we can advise you the import paper required for the different types of products. On no account are the following products to be shipped without checking with us beforehand. Prohibited Alcohol and Pork, and products containing Alcohol and Pork. Rough Diamonds from Cote D Ivoire Fire Crackers Rhinoceros horn, worked, unworked or prepared Plastic Bags Restricted/ Controlled Animals, birds and products, Fishes and fishery products Plants with/without soil, flowers and seeds, Timber and wood Foods & beverages, Fruits (fresh/chilled), Ginseng roots, Meat and meat products of animals and birds, milk powder, Vegetables (fresh/chilled), Rice Arms & explosives, clothing intended as protection against attack, Handcuffs, Toy guns Batteries, Chemicals products, poisons, hazardous, pesticides, CFCs, Diesel oil/fuel, Surface-active agents Cartridges/cassettes/audio compact diskettes pre-recorded, Films cinema/videos/laser discs, Gramophone records, Publications, Tapes pre-recorded Cosmetics and cosmetics products, Hair dye and hair care preparations Flammable materials, Petroleum Helmets, Belts, Harnesses, Life line, Safety lines, nets (for Industrial safety items) Irradiating apparatus, Radio-active materials, Laser equipment 5

7 Mastering equipment and replications equipment for CD, CD-ROM, VCD, DVD, DVD ROM Medicines/Medicaments/Pharmaceutical include Traditional Chinese Medicines(TCM s products) Telecommunication/ equipment: Radio Telecommunication Equipment, Line Communication Equipment, Broadcast Receivers with Communication, Toy Walkie Talkie Medical Devices 11. SECURITY RESPONSIBILITY Exhibition site authority shall provide normal surveillance by security guards on the fairground on 24-hour basis. However, every exhibitor shall be responsible for the security of his exhibits, and other related materials during the exhibition periods, especially during move-in and moveout operations and show duration to avoid any possible disputes occurring from damage or loss of exhibits after delivery, all exhibitors should be present on site during move-in/out operations and confirm their receiving is correct against the B/L and AWB and whether the number of package received and outer conditions of the packing are in good order with our staff on the fairground with signed delivery order. 12. DISPOSAL INSTRUCTIONS Before the end of the exhibition SCHENKER will assist in arranging the return transport of exhibits. During the show, our staff will contact each exhibitor to discuss on the return shipping instructions for the handling of exhibits after the end of the show. Exhibitors must declare to us before the show close the list of Exhibits for the disposal of their exhibits: Sold Exhibits To be returned (we will need the mode of transport and port or Airport of destination) Consumed Given away If exhibitors fail to give explicit instructions to us, no Customs formalities can be carried out, and so the exhibits will be left to Customs disposal, all charges will be at exhibitor s own accounts. Exhibitors must pay special attention to the following Customs regulations: Declaration of the contents in each package must be correct. Items other than those declared exhibits (e.g. personal effects, souvenir brought in UAE) are not absolutely allowed to be returned together with exhibits. Violations of these regulations will result in confiscation and heavy penalty imposed by the Customs Authority. Exhibitors must not leave the exhibition before going through Customs clearance procedures and hand over returned exhibits as well as exhibition documents to us. Once these documents have been processed with Customs and relevant transportation departments, and changes will not be accepted. Once again Schenker will not be responsible for the cargoes left in the booth by exhibitors without any instruction in advance and hand over to Schenker s staff on-site after re-packing. We will count pieces we found in the respective booths at the time we clear them from the exhibition hall. We hold no liabilities during that time if cargoes are not found. 6

8 13. TERMS OF PAYMENT: All invoices raised for this exhibition are due for immediate payment as per stated below unless you have engaged the services of our overseas branches in which you will be invoiced by them directly. Inward : Upon uplift of goods, prior to delivery to booth Outward : Upon presentation of invoice/prior to return of exhibits to sender You may settle the invoice by Telegraphic Transfer prior delivery to the show or by paying Cash in US Dollar currency only at the exhibition site. Personal or foreign cheques are not acceptable. All payment must be settled without any deduction or deferment on account of any claim, counterclaim or offset. For payment via Telegraphic Transfer in foreign currency are subject to additional charges below: Currency Adjustment Factor of 7.5% of the invoice amount per payment. Bank charges in Singapore for all type currencies at SGD35.00 per payment Our Bank Details: Account Name: Schenker Singapore (Pte) Ltd Bank s Name: Deutsche Bank AG Bank s Address: 1 Raffles Quay, #15-00 South Tower, Singapore Bank s Code: 7463 Branch Code: 001 Bank Swift Code: DEUTSGSG SGD Account No: Please note all remittance/bank charges are to be borne by exhibitors; please provide us with a copy of bank remittance advice for our reference. Full payment must be received prior to delivery exhibits to booth or return exhibits to sender. 13. Important Note: It is the exhibitor s responsibility to ensure that their materials conform to all existing regulations regarding the import of any items regulated by the various government agencies in UAE. The list above is not exhaustive and subject to change at any time by operation of law. Therefore in the interest of safety, we would urge all participants to contact us for specific instructions regarding these and any other category of materials. Additional cost may be associated with these clearances, permits or licenses. In all instances, the approval of import permits/ licenses is solely at the discretion of the relevant government authorities and we cannot be held responsible for their refusal to grant such permits, even if the product have already arrived in UAE. Whilst every effort will be made to clear cargo through to site prior to the opening of the show, no guarantees can be given. Our basic handling and other charges relevant to the consignment will apply regardless of the delivery date to your booth and/or the outcome from the government authorities. 7

9 14. HANDLING CONDITIONS: All business is under taken in accordance with the Standard Trading Conditions of Schenker Singapore (Pte) Ltd, a copy of which available upon request. Use of Schenker Singapore (Pte) Ltd s services be it partly or in full and any requirement for additional services at any time before, during or after the exhibition express orally and/or in writing and/or by conduct, implies acknowledgement and acceptance of the foregoing. All work is undertaken at owner s risk, the exhibitors are liable for damages and additional cost resulting from incorrect declaration of the weight and measurements of the packages, as well as description of content / cargo mentioned on invoice/ packing list. All exhibiting items at the exhibition venues are subjected to the approval of the respective venue owners and Organizer. This tariff is not comprehensive. Our liability terminates with the placing of the consignment on the exhibition booth (or close as possible), and begins with taking over of consignments from the exhibition booth, in the present of the exhibitor after the show closed. Schenker Singapore Pte Ltd and Schenker LLC in UEA are not responsible for: May arising financial loss and/or additional charges, in case clearance of shipment could not be arranged at all, or in time, due to late arrival of shipment and/or rejection of customs permit by customs authorities and others Government Authority; Climatic conditions, in transit and/or storage of goods; Loss and/or damage of cargo after delivery to exhibition booth; Quantity taken from testing by the authorities for laboratory analysis; Exhibits & equipment are not packed and secure firmly in a strong, waterproof packing case which lends itself to being re-packed after the exhibition. And that cartons/boxes are not suitable to withstand the constant handling which takes place during transit from origin country to next destination. We recommend the use of bolted re-usable cases. [END 8

10 HANDLING TARIFF FOR 4th QS-MAPLE Conference & Exhibition April 2014, Dusit Thani Abu Dhabi Hotel, Abu Dhabi, UAE. AIRFREIGHT A. INWARD (from free arrival of Abu Dhabi Airport up to delivered exhibition booth) 1. AIRPORT WAREHOUSE US$0.35/KG 2. AIRPORT US$0.30/KG 3. AIRPORT SERVICE US$0.35/KGS MIN. US$ / Shipment MIN. US$ / Shipment MIN. US$ / Shipment 4. Basic handling from arrival airport up to booth inclusive handling and bonded US$2.20/kg MIN. US$ / Shipment 5. Customs documentation for permanent importation at US$ Customs documentation for temporary importation at US$ Customs inspection fee at US$95.00 per consignment per exhibitor 8. Customs clearance for Temporary import MIN. US$ / Shipment 9. Customs clearance for Permanent import MIN. US$ / Shipment 10. Temporary import 4.0% of the declared CIF value MIN. US$ / Shipment 11. Consignment Service charge at US$85.00/consignment/exhibitor 12. Handling & removal of empty for storage(in Hotel) 70/cbm MIN. US$ / exhibitor 13. Customs Fine for No Original documents at US$ per consignment. 14. Customs fine for No certificate of origin at US$ per consignment. B. OUTWARD Above rates are also valid for re-exportation except Item 10, In additional to the following: 1. Cancellation of Temporary import bond at US$ Prepare and issue of AWB at US$65/set 3. Airfreight charges to next destination upon request 4. Fuel and Security Surcharge as per airline 5. New packing materials and service not mentioned above. 6. Fumigation service if require. 7. Any AMS filing (if applicable) US$150/consignment/AWB or B.L. 9

11 SEAFREIGHT A. INWARD(from free arrival Jebel Ali Port up to delivered exhibition booth) 1. PORT CHARGES 1) LCL Shipment - US$35.00 / CBM MIN. US$ / Shipment 2) FCL Shipment a) 1 X 20 Container US$ / Container b) 1 X 40 Container US$ / Container 2. WAREHOUSE CHARGE LCL shipment Only MIN. US$ / Shipment 3. Basic handling from arrival port up to booth 1) LCL Shipment US$ / CBM MIN. US$ / Shipment 2) FCL Shipment - 1 X 20 Container US$ / Container - 1 X 40 Container US$ / Container 4. Customs documentation for permanent importation at US$ Customs documentation for temporary importation at US$ Customs inspection fee at US$95.00 per consignment per exhibitor 7. Customs clearance for Temporary import MIN. US$ / Shipment 8. Customs clearance for Permanent import MIN. US$ / Shipment 9. Temporary import 4.0% of the declared CIF value MIN. US$ / Shipment 10. Consignment Service charge at US$85.00/consignment/exhibitor 11. Handling & removal of empty for storage(in Hotel) 70/cbm MIN. US$ / exhibitor 12. Customs Fine for No Original documents at US$ per consignment. 13. Customs fine for No certificate of origin at US$ per consignment. B. OUTWARD Above rates are also valid for re-exportation except Item 9 & 11. In additional to the following: 1. Cancellation of Temporary import bond at US$ Prepare and issue of B/L at US$65/set 3. Ocean freight charges to next destination upon request exclude surcharge. 4. AMS filing at US$120/consignment/B.L rd party / shipping line charges as per outlay 6. New packing materials and service not mentioned above. 7. Fumigation service if require. Courier Consignment. 10

12 COURIER SHIPMENT FOR FILMS, VIDEO TAPES AND/OR DISCS From arrival at Schenker LLC premises up to delivery to exhibition booth, excluding the censorship fee levied by the Authority in UAE. 01 set of commercial invoice and brief description of the content to be shown to accompany the films, video tapes and/or discs. To apply for exemption, please complete the invoice declaration (upon request), and return it to not later than 27 March 2014 for the forwarding to the Authority for approval. Basic handling charge US$75.00 per title Minimum charge US$ per consignment per exhibitor Administrative fee US$65.00 per application Exclude any censorship or any other fee levied by UAE Authority will be billed back to your account Should films and videos tapes/discs arrive via airfreight/sea freight, the above handling shall apply in additional to the tariffs for airfreight/sea freight handling charge. We do not accept freight collect! COURIER SHIPMENT FOR EXHIBITS/STAND MATERIALS/ PUBLICATIONS/GIVEAWAYS/PROMOTIONAL ITEMS: We do not accept freight collect! From arrival Schenker LLC premises up to delivery to exhibition booth (or as close as possible) Any courier consignment exceed 45kg will be treated as AIRFREIGHT shipment and all handling charges will be billed as per AIRFREIGHT handling tariff. Basic handling charge Consignment Service charge US$ per consignment per exhibitor per way US$ per consignment per exhibitor per way Exclude any Duties/Taxes/GST and/or any other charges levied by Courier Company or Agents Any Duties/Taxes/VAT paid on exhibitor s behalf will be billed back to your account A Banking Fee 15% on outlay and Min. charge at US$75.00 per consignment will be levied by Schenker for the advance payment of VAT on exhibitor s behalf OUTWARD CHARGES ARE THE SAME AS INWARD Pre-alert shall be sent to us indicating the Courier Airway Bill numbers, Courier Company, Name of Exhibition/Event, your contact details is important for us to assist further. REMARKS 11

13 1. This tariff applies to per shipment per exhibitor. 2. The followings are not included in the above fee a. Duty & tax and VAT b. Courier consignment, Ocean freight & Air freight to the next destination c. Packing charges to make new boxes/crates and or new packing materials d. Handling of fumigation/ heat treatment e. Quarantine / any handling for customs permission f. Customs fine for non-compliant 3. Above rates are based on general cargoes only. For specialized or heavy cargoes, additional charges will levy in accordance with actual request. 4. Assembling/Disassembling/Re-positioning of exhibits, as per expense, signed work order. 5. Handling of Perishables/ High Value/ High-Sensitive/ Hazardous or Dangerous / Oversized cargo. 6. Steel Plate and or Plywood for floor protection on heavy machine / exhibits and vacuum packing. 7. For airfreight shipment our freight calculation is based on chargeable/volume weight (Volume : Weight = 6 : 1) 8. Minimum for 20 container is 20 cbm, 40 container is 40 cbm. *** For more information, please contact us Schenker Singapore (Pte) Ltd Fairs & Exhibitions Department 2 Changi South Street 2, Singapore Tel: / Fax: CTC: Ms. Serena Chew / Mr. Joseph Lam serena.chew@dbschenker.com / joseph.lam@dbschenker.com ~~ END ~~ 12