EMERGENCY EVACUATION PROCEDURES FOR THE OFFICE OF STUDENT SERVICES AND DEVELOPMENT THE MONA CAMPUS OF THE UNIVERSITY OF THE WEST INDIES
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1 EMERGENCY EVACUATION PROCEDURES FOR THE OFFICE OF STUDENT SERVICES AND DEVELOPMENT THE MONA CAMPUS OF THE UNIVERSITY OF THE WEST INDIES Part 1-GENERAL These instructions seek to provide information for the actions to be taken and the procedures to be followed when a situation warrants the evacuation of a building. The list of situations which could warrant the evacuation of a facility includes but is not limited to the following situations; Fire Explosions Gas (LPG) Leak Noxious fumes Bomb Threat Earthquake Flooding When ordered to Evacuate While the procedures to be followed for the actual departure (evacuation) from the facility are almost standard in all cases, however, depending on the hazard which necessitated the evacuation, some preliminary activities may change. In order to properly prepare for an Emergency Evacuation persons are required to adhere to the instruction shown below; ROUTINE ACTIVITIES 1. Ensure that you are familiar with the Evacuation Plan/procedures for your area. 2. Know your Emergency Exits (check and confirm). 3. Know who are your Emergency Wardens/Monitors and their assistants. 4. Look out for persons with special needs (Persons with disabilities etc.) 5. Know the Evacuation Routes. 6. Know the Assembly Point(s) for your location. 7. Know the emergency telephone numbers. 1 Prepared by Safety & Emergency Management Systems For the University of the West Indies
2 CONDUCT OF EMERGENCY EVACUATION DRILLS Each Hall of Residence and functional Unit (Office of the Director, Office of Special Student Services, Sports Office, Placement & Career Services, Facilities Management unit etc.) shall in collaboration with Safety & Emergency Management Systems (and/or the designated Campus office), conduct drills in keeping with the table below; Type of Drill Fire Drill Earthquake Drill Fire Drill Period 1 st Semester 2 nd Semester Summer 2 Prepared by Safety & Emergency Management Systems For the University of the West Indies
3 Part 2-RESPONSE TO SITUATIONS Below each situation will be examined in turn. FIRE UPON THE DISCOVERY OF A FIRE -Activate the building s alarm system -Notify the Jamaica Fire Brigade and the Campus Security Post -Commence the emergency evacuation process EMERGENCY EVACUATION PROCESS On the sound of the alarm Shut-off/close all ventilation systems, if possible (windows/doors/air-conditioning systems). Suspend electricity supply to the facility if possible. Use Fire Extinguishers where applicable. (This should never be done at risk to yourself or others) Where possible, provide assistance to those in need Leave the building in an orderly manner, using the safest/nearest exit. Ensure doors are closed, not locked with keys. Move purposefully to the nearest/designated Assembly Point. Wait for a head count to be conducted. Follow the directives of. Do not re-enter unless given the all-clear by 3 Prepared by Safety & Emergency Management Systems For the University of the West Indies
4 EXPLOSIONS IF AN EXPLOSION WERE TO OCCUR AT YOUR BUILDING OR AT AN ADJACENT FACILITY -Activate the building s alarm system -Notify the Jamaica Fire Brigade and the Campus Security Post -Commence the emergency evacuation process EMERGENCY EVACUATION PROCESS On the sound of the alarm Shut-off/close all ventilation systems, if possible (windows/doors/air-conditioning systems). Suspend electricity supply to the facility if possible. Use Fire Extinguishers where applicable. (This should never be done at risk to yourself or others) Where possible, provide assistance to those in need Leave the building in an orderly manner, using the safest/nearest exit. Ensure doors are closed, not locked with keys. Move purposefully to the nearest/designated Assembly Point. Wait for a head count to be conducted. Follow the directives of. Do not re-enter unless given the all-clear by 4 Prepared by Safety & Emergency Management Systems For the University of the West Indies
5 NOXIOUS FUMES/GAS (LPG) LEAK IF NOXIOUS FUMES (SUCH AS THOSE FROM A GAS LEAK) WHERE TO IMPACT YOUR AREA. -Activate the building s alarm system -Notify the Jamaica Fire Brigade and the Campus Security Post -Commence the emergency evacuation process EMERGENCY EVACUATION PROCESS On the sound of the alarm Shut-off/close all ventilation systems, if possible (windows/doors/air-conditioning systems). Suspend electricity supply to the facility if possible. Use Fire Extinguishers where applicable. (This should never be done at risk to yourself or others) Where possible, provide assistance to those in need Leave the building in an orderly manner, using the safest/nearest exit. Ensure doors are closed, not locked with keys. Move purposefully to the nearest/designated Assembly Point. Wait for a head count to be conducted. Notify Campus Security Post Follow the directives of. Do not re-enter unless given the all-clear by 5 Prepared by Safety & Emergency Management Systems For the University of the West Indies
6 BOMB THREAT IF A BOMB THREAT WAS DIRECTED AT YOUR FACILITY -Inform the Office of the Director of Security and or the Mona Police Post -On the instructions of the Director of Security/Mona Police, activate the building s alarm system and notify the Jamaica Fire Brigade -Commence the emergency evacuation process EMERGENCY EVACUATION PROCESS Shut-off/close all ventilation systems, if possible (windows/doors/air-conditioning systems). Suspend electricity supply to the facility if possible. Use Fire Extinguishers where applicable. (This should never be done at risk to yourself or others) Where possible, provide assistance to those in need Leave the building in an orderly manner, using the safest/nearest exit. Ensure doors are closed, not locked with keys. Move purposefully to the nearest/designated Assembly Point. Wait for a head count to be conducted. Follow the directives of. Do not re-enter unless given the all-clear by 6 Prepared by Safety & Emergency Management Systems For the University of the West Indies
7 EARTHQUAKE UPON FEELING THE EFFECTS OF AN EARTHQUAKE -DROP: Stop whatever your are doing; get down, get low -COVER: Crouch under a sturdy desk or chair -HOLD: Hold on to something sturdy Once the initial shaking stops commence the evacuation process EMERGENCY EVACUATION PROCESS Shut-off/close all ventilation systems, if possible (windows/doors/air-conditioning systems). Suspend electricity supply to the facility if possible. Use Fire Extinguishers where applicable. (This should never be done at risk to yourself or others) Where possible, provide assistance to those in need Leave the building in an orderly manner, using the safest/nearest exit. Ensure doors are closed, not locked with keys. Move purposefully to the nearest/designated Assembly Point. Wait for a head count to be conducted. Notify Campus Security Post Follow the directives of. Do not re-enter unless given the all-clear by 7 Prepared by Safety & Emergency Management Systems For the University of the West Indies
8 FLOODING THREAT IF FLOODING WHICH COULD ENDANGER LIFE IS DETECTED The following are some indictors of flooding which could endanger life Water rising above the ankle. Flash Flooding. Water rising at a rapid rate. Water at or above the ankle and moving at a swift pace. Water which is likely to come in contact with electrical power supply systems. Flooding which you perceive to be a threat to your life. -Activate the building s alarm system -Notify the Campus Security Post -Commence the emergency evacuation process EMERGENCY EVACUATION PROCESS On the sound of the alarm Shut-off/close all ventilation systems, if possible (windows/doors/air-conditioning systems). Suspend electricity supply to the facility if possible. Use Fire Extinguishers where applicable. (This should never be done at risk to yourself or others) Where possible, provide assistance to those in need Leave the building in an orderly manner, using the safest/nearest exit. Ensure doors are closed, not locked with keys. Move purposefully to higher ground. Wait for a head count to be conducted. Follow the directives of. Do not re-enter unless given the all-clear by 8 Prepared by Safety & Emergency Management Systems For the University of the West Indies
9 WHEN ORDERED TO EVACUATE BASED ON A KNOWN OR APPARENT THREAT THE CAMPUS ADMINISTRATION AND OR AN APPROPRIATE PUBLIC AUTHORITY MAY ORDER AN EVACUATION OF THE BUILDING. -Activate the building s alarm system -Notify the Campus Security Post -Commence the emergency evacuation process EMERGENCY EVACUATION PROCESS On the sound of the alarm Shut-off/close all ventilation systems, if possible (windows/doors/air-conditioning systems). Suspend electricity supply to the facility if possible. Use Fire Extinguishers where applicable. (This should never be done at risk to yourself or others) Where possible, provide assistance to those in need Leave the building in an orderly manner, using the safest/nearest exit. Ensure doors are closed, not locked with keys. Move purposefully to the nearest/designated Assembly Point. Wait for a head count to be conducted. Follow the directives of. Do not re-enter unless given the all-clear by 9 Prepared by Safety & Emergency Management Systems For the University of the West Indies
10 Part 3-EMERGENCY ASSEMBLY POINTS Halls of Residence (Updated February 2014) FACILITIES ASSEMBLY POINTS ABC Hall Main Parking Lot at the UHWI A. Z. Preston Hall Open field south of AZ Preston Hall (between the Hall and the Tennis Courts) Chancellor Hall Elsa Leo-Rhynie Hall Facilities Management Gerald Laylor Flats Irvine Hall Marlene Hamilton Hall Mary Seacole Hall Office of Special Student Services Office of the Director of Student Services and Development Placement and Career Services Rex Nettleford Hall Sports Office Taylor Hall Lawn at the Main Library Great Lawn (Green area to the West) Bus Park Old Library Development & Endowment Fund (16 Gibraltar Camp Way) Old Library Parking Lot at the Faculty of Humanities & Education Lawn at the Main Library Bus Park Chapel Lawn Open field south of AZ Preston Hall (between the Hall and the Tennis Courts) Bus Park Great Lawn 10 Prepared by Safety & Emergency Management Systems For the University of the West Indies
11 Part 4-EMERGENCY EVACUATION DRILLS (STANDARD PLAN) EMERGENCY EVACUATION DRILLS CHECKLIST FOR ALL ROUTINE ACTIVITIES 1. Ensure that you are familiar with the Evacuation Plan for your area of work. 2. Know your Emergency Exits (check and confirm). 3. Know who is the monitor and his/her assistant in your section. 4. Look out for persons with special needs (persons in wheel chairs etc.) 5. Know the Evacuation Routes. 6. Follow Evacuation Signs where they exist. 7. Know the closest Assembly Point(s) to your location. 8. Know the emergency telephone numbers. ON THE SOUND OF THE ALARM 1. Shut-off/close all ventilation systems (if time permits). 2. Suspend electricity supply to the facility 3. Use Fire Extinguishers where applicable. 4. Where possible, provide assistance to those in need 5. Leave the building in an orderly manner, using the safest/nearest exit. 6. Ensure doors are closed, NOT locked with keys. 7. Move purposefully to the nearest/designated Assembly Point. 8. Wait for a head count to be conducted. 9. Follow the directives of. 11 Prepared by Safety & Emergency Management Systems For the University of the West Indies
12 EMERGENCY CONTACT NUMBERS Tel # INTERNAL Director of Security / Local Ext 700 Mona Police Post /Local Ext 331 Campus Security Post EXTERNAL FIRE Emergency 911/112 POLICE Emergency 911/112/119 AMBULANCE 911/112 JAMAICA PUBLIC SERVICE NATIONAL WATER COMMISSION OFFICE OF DISASTER PREPAREDNESS & EMERGENCY MANAGEMENT SAFETY & EMERGENCY MANAGEMENT SYSTEMS Prepared by Safety & Emergency Management Systems For the University of the West Indies
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