Emergency Preparedness Plan Assessment

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1 Emergency Preparedness Plan Assessment School Corporation: Completed by: School Representatives: School: Date: This assessment represents a one day review that may or may not be the total depiction of emergency preparedness at a particular school. The findings in this assessment are based on data provided and individual observations made during a one day time frame. Please be mindful that this assessment is merely a review to assist school officials in their quest to examine practices and procedures in an attempt to better serve their student population. It is therefore incumbent upon school corporation officials to consider this assessment and determine what they believe is critical to address when considering emergency preparedness issues.

2 Section One: Minimum Requirements per Board of Education Rule 511 IAC Plan developed in consultation with local public safety agencies 2. Appropriate warning systems a. light and sound fire alarms b. plain language notification via intercom 3. Procedures for notifying other agencies and organizations a. clear protocol outlining who can call 911/ immediate notification of office b. dispatch test 4. Posting of evacuation routes 5. Emergency preparedness instruction for staff and students a. flipcharts b. procedure to inform substitute/temporary staff c. substitute/temporary staff lockdown protocols d. documentation that policies and procedures have been reviewed e. CPR/AED instruction 6. Public information procedures a. media releases prepared b. positive messages/utilize social networking c. predetermined media staging area d. spokesperson for corporation identified

3 Section Two: Response Protocols per Board of Education Rule 511 IAC Fire a. evacuation routes reviewed with local fire department b. staff receive fire extinguisher training c. fire department participate in drills 2. Natural Disasters/Adverse Weather a. tornado (gas shutoff redundancy?) b. flood c. earthquake d. winter storm e. extreme heat 3. Nuclear Contamination 4. Exposure to chemicals 5. Manmade occurrences a. intruder/suspicious person b. disruptive/unruly person c. active shooter d. weapon on campus e. student search f. bomb threat/suspicious package staff members trained to take bomb threat phone call bomb threat protocol/checklist near main office phone g. hostage h. kidnapping

4 Section Three: Additional Indiana Codes Regarding School Safety 1. Safe school committee a. address unsafe conditions, crime prevention, school violence b. provide professional development c. methods to improve communications with community, staff, students 2. Drills a. one tornado drill per semester (per state law) b. one manmade occurrence drill per semester (per state law) c. one fire drill per month (per state law) d. reverse evacuation e. tabletop drills f. functional and full scale exercises g. training with local first responders h. drills conducted between classes/at lunch/during arrival/dismissal 3. Provide floor plans to first responders a. exits marked b. interior rooms and hallways marked c. location of hazardous materials d. utility valve shutoffs marked e. police/fire conduct walkthrough to familiarize themselves with buildings f. doors numbered (inside and out) 4. Special needs students/staff a. special provision made for special needs students/staff b. accessibility of specialized equipment d. means of communication (ESL signs) e. autism training for school based police officers f. consideration for medical issues (nurse crash cart?) 5. Discipline rules prohibiting bullying a. bullying prohibited b. provisions for education, parental involvement, reporting, investigation, and intervention c. implementation of policy (reporting, follow up, monitor hotspots)

5 Section Four: Additional Best Practices per School Safety Academy 1. Threat Assessment a. threat assessment protocol/team b. online monitoring (Facebook, MySpace, etc.) c. familiar with sex offender registry 2. Death of student/staff a. notification process b. crisis center established c. counseling services available 3. School as shelter a. transportation b. memorandum of understanding c. access control d. supplies (water/food/radios with extra batteries 4. Mobile Office/crisis kits a. copy of safety plan b. first aid kits c. emergency contact information for staff/students d. student release forms e. emergency vests f. paper/pens 5. Relocation protocol a. memorandum of understanding with offsite location b. keys for access c. transportation d. emergency contact information for staff/students e. reunification process

6 6. After school events involving community organizations and sporting events a. clear posting of policies b. announcements c. crowd management d. concussion information e. rental agreements with documented safe zones 7. Access Control a. exterior doors locked b. visitors guided to main office c. identification checked d. name badges/visitor passes e. staff members trained to report unauthorized persons f. first responders have access to building (knoxbox, keycard, fob) g. deliveries 8. County Commission Established a. information sharing among schools, courts and first responders b. MOU s established c. School/police liaison 9. Cameras/Radios a. appropriate locations b. monitored c. protecting people not things d. law enforcement has access to live feed e. additional battery for radios

7 10. NIMS/ICS a. clear outline of Incident Command System b. duplication of responsibilities c. key personnel trained in ICS 100/200 and IS 700/800 d. institutionalized ICS by using structure at all events (sporting events, prom, etc.) 11. Safety Equipment a. AED s (removable?) b. mass call system 12. Morning/Afternoon Procedures a. continued access control b. supervision 13. School Climate a. anonymous reporting systems b. other?

8 14. Other a. collaboration with local health department b. checklist for teachers/administration c. cell phone policy? d. site survey Training Needs: Best Practices to Add: Resources Needed:

9

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