PREPAREDNESS DRILL DOCUMENTATION FORM

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1 SY 12/13 PREPAREDNESS DRILL DOCUMENTATION FORM District: School/Facility: Person Completing Form: Contact Ph: Drills & Recommended Frequency Date conducted Person conducting drill Time required to conduct drill Date After-Action Review Conducted BUILDING EVACUATION (Fire Drill) (At least one per month for each month school is in session 10 or more days) (one obstructed drill) LOCK DOWN (At least two per year) SEVERE WEATHER (At least two per year) SHELTER IN PLACE (At least two per year) REVERSE EVACUATION (At least two per year) *OTHER *Bus Evacuation Drill documentation information may be found on TX Dept. of Public Safety website Distribution: Original Superintendent or District Safety Coordinator Copy Insert into the School Emergency Operation Plan

2 Comments: Distribution: Original Superintendent or District Safety Coordinator Copy Insert into the School Emergency Operation Plan

3 Drill & Exercise Documentation Tool Name of School Drill Report for the Month of In accordance with District s Emergency Operations Plan and this campus commitment to safety and security, this campus conducted a drill with the following results. Check all that apply: Fire/ Evacuation Lockdown Severe Weather/ Tornado Reverse Evacuation Shelter-in- Place Actual Event (monthly) (1 per semester) (1 per semester) (1 per semester) (1 per semester) (drill substitute) Date of Drill: Drill Start Time: Percent of Campus Involved: Drill End Time: During this drill we tested our ability to do the following: (if an actual event, summarize what happened) Was a Campus Command Post Established? Yes No If yes, where?/if no, why not: Was the Incident Command System Used? Yes No If yes, where?/if no, why not: Were first responders or district police involved (including school based law enforcement)? How long did drill and student/faculty accountability process take? Were any special circumstances tested? Yes No If yes explain and/or indicate below: Yes Obstructed Unobstructed Accountability Other No What happened during the drill? What was supposed to happen? Why were there differences? Will this drill result in changes to plans, policies or procedures? Lessons Learned Yes No Person who will ensure updates: Report Completed by: Date Submitted: Do you have questions for District emergency management or other responders? Yes No

4 Emergency Procedures Quick Reference Guide Teacher Edition EVACUATION Fire / Explosion/ Smell of Smoke/ Gas Odor/ Fire Alarm /Bomb Threat LOCKDOWN Intruder/Weapon/Hostage/Active Shooter/Hostile Individual/Criminal Activity/Dangerous Animal TORNADO/SEVERE WEATHER REVERSE EVACUATION Suspicious/threatening person or hazardous chemical spill outside building SHELTER IN PLACE Hazardous chemical spill outside building

5 EVACUATION CAMPUS TEACHERS & OTHER STAFF 1. When you hear the fire alarm or other emergency announcement, begin campus building evacuation and student accountability procedures. Instruct students to calmly leave the building. If purses and backpacks are within arm length, students may take these items outside with them. Check room for any suspicious items. Take class roll, go-kit and emergency status cards with you. Make sure classroom door is closed and preferably unlocked. 2. Assemble class at assigned evacuation location. Take roll to account for all students. If all students are accounted for, hold up GREEN status card. Hold up RED status card if you can not account for all students, have a medical emergency, or have noted something suspicious. Keep students quiet and calm. Do not let any student leave without proper authorization. 3. Follow instructions given by Principal. Do not reenter building until directed by the Principal. 4. If relocation is necessary, account for all students before they get on the bus and again when they get to the new location. EVACUATION Fire / Explosion / Smell of Smoke / Gas Odor / Fire Alarm / Bomb Threat

6 LOCKDOWN CAMPUS TEACHERS & OTHER STAFF 1. A campus administrator will announce lockdown. If anyone hears or sees a situation* that requires lockdown, immediately begin procedures and call the front office to report emergency. Get students out of hallways and into classrooms. Lock classroom door and turn off lights. Make sure all windows are locked and blinds are closed. 2. If you can not lock classroom door: take students to the neighboring classroom that can be locked join that class and follow teacher s instructions. 3. Keep students quiet and out of view. If necessary, cover door window. 4. Take roll to account for all students. 5. If all students are accounted for post GREEN status card in door window. 6. Post RED status card in door window if you can not account for all students, have a medical emergency, or have noted something suspicious. If there is no door window, slide the card under the door into hallway. 7. Keep students silent and calm. Do not let any student leave without proper authorization 8. Phones (including cell phones) are not to be used unless communicating critical information to front office. 9. Remain in locked classrooms until campus administrator announces lockdown is over. If confronted by a suspicious person, be courteous and confident. Keep a distance between yourself and the individual and avoid confrontation. Provide law enforcement with as much detail as possible about incident. Quickly and specifically, follow law enforcement instructions. (Note: If students are outside the building, supervising staff should move them to the nearest room within the building or to a portable and follow the instructions above. If students cannot be moved safely into a secure area, they should be evacuated a safe distance off campus and the police and/ or principal notified of their whereabouts as soon as possible.) LOCKDOWN *Intruder / Weapon / Hostage / Active Shooter / Hostile Individual / Criminal Activity / Dangerous Animal

7 TORNADO CAMPUS TEACHERS & OTHER STAFF TORNADO WATCH or WARNING February Announcement will be made to initiate campus tornado/severe weather procedures. Based on the severity of the storm and current weather conditions, portable building occupants will be instructed to move inside to the main building. If instructed, move class to pre-designated safe areas: 2. Initiate accountability procedures. Upon reaching designated area, teachers should check class rolls. Staff will check all areas to ensure every student has been located. If all students are accounted for, hold up GREEN status card. Hold up RED status card if you can not account for all students or have a medical emergency, 3. Follow instructions given by campus administrator. 4. Seat students in one row whenever possible, facing the interior walls. If needed, seat students in multiple rows facing the same direction. 5. Maintain control, keeping students and staff quiet and calm. 6. Do not let any student leave without proper authorization. If you are notified that a tornado has been sighted in the immediate area --- do the following: Have students and staff assume a protective posture kneel facing the interior wall with head down and hands protecting the back of the neck and head. Be aware that electrical power and phone service may be disrupted. Follow campus administrator instructions until danger has passed. Sheltered areas should be 30 feet or more away from exterior glass doors. Avoid gyms or large areas with high walls and roofs. The best shelter is on the first floor in a multi-floor structure, away from exterior windows. TORNADO/SEVERE WEATHER TORNADO / SEVERE WEATHER

8 REVERSE EVACUATION CAMPUS TEACHERS & OTHER STAFF 1. A campus administrator will initiate reverse evacuation procedures and instruct staff members to bring all people that are outside into the building. If time and situation permits, bring portable building occupants into the main building. If not, portable building occupants should lock portable doors and initiate lockdown procedures. 2. Check hallways and bring students into classrooms. Lock classroom doors. 3. Report the location of any suspicious person to the front office. 4. Take class roll to account for all students and initiate student accountability procedures using the emergency status cards. If all students are accounted for post GREEN status card in door window. Post RED status card in door window if you can not account for all students, have a medical emergency, or have noted something suspicious. If there is no door window, slide the card under the door into hallway. 5. No student or staff member should be released until student accountability is complete. 6. Do not let any student leave without proper authorization. 7. Follow instructions given by campus administrator. 8. Limit classroom and cell phone usage until campus administrator communicates that it is safe to use phones. REVERSE EVACUATION Suspicious/threatening person or hazardous chemical spill outsi de building

9 SHELTER IN PLACE CAMPUS TEACHERS & OTHER STAFF 1. Announcement will be made to initiate Shelter in Place procedures. 2. Close doors and shut off air intake system for classroom if possible. 3. Find a way to seal any gaps in doors or windows that might allow air to infiltrate classroom. 4. Take class roll to account for all students and initiate student accountability procedures using the emergency status cards. If all students are accounted for post GREEN status card in door window. Post RED status card in door window if you can not account for all students or have a medical emergency If there is no door window, slide the card under the door into hallway. 5. Do not let any student leave without proper authorization. 6. Follow instructions given by campus administrator. 7. Limit classroom and cell phone usage until campus administrator communicates that it is safe to use phones. SHELTER IN PLACE Hazardous chemical spill outside building

10 Emergency Status Card (Print on green paper)

11 Emergency Status Card (Print on red paper)

12 Sample Classroom Card FIRE/EVACUATION: Help students to calmly exit the building. Take rosters, check for any suspicious items as you exit. Make sure door is closed and, if possible, unlocked. Assemble at assigned evacuation location and initiate accountability. SHELTER-IN-PLACE: Close doors and windows. Turn off all fans and other ventilation. If chemical odor or effects seep into room, tape door gaps, place paper or towels along door sill. Wait for further direction. LOCKDOWN: Move students into nearest securable rooms or safe areas. If outside or unable to get into secure area, run from threat. Lock doors, close blinds, cover windows Be prepared to run or fight Once in a safe area do not leave until properly authorized to do so. SEVERE WEATHER: At first sign of bad weather or lightning come indoors. Seat students on the floor in the designated safe area. Demonstrate protective posture so they are ready to duck when told to do so. Version 1: To be carried with each teacher and staff member. FIRE/EVACUATION: Close doors to your work area. If you have a radio or cell phone, take it with you. Help people exit the building. Assemble at the assigned evacuation point or report to command post for assignment. SHELTER-IN-PLACE: Close doors and windows in your work area. Turn off all fans and other ventilation in your assigned areas. Go to designated secure area. If chemical odor or effects seep into room, then tape door gaps, place paper or towels along door sill. Wait for further direction. LOCKDOWN: Help move students into nearest securable or safe area. If outside or unable to get into secure area, run from threat. Lock doors and, if time permits, cover windows or close blinds. Be prepared to run or fight. Once in a safe area do not leave until properly authorized to do so. SEVERE WEATHER: At first sign of bad weather or lightning come indoors. Move to the designated safe area, and be ready to assume a protective posture if conditions worsen. Version 2: Carried by other staff (office, custodial, cafeteria, maintenance, library, aides).

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