Shared Resources Project: One-Place Staffordshire. 06th February 2014 The Studio, Manchester

Transcription

1 Shared Resources Project: One-Place Staffordshire 06th February 2014 The Studio, Manchester Matthew Bowers, Head of Planning and Regeneration, Tamworth Borough Council Peter Dawson, Project Manager, Place Services at Essex County Council

2 WELCOME Part 1 Who we are and what we do Case study- our story Part 2 one place Staffordshire project programme the project the outcomes feed back Next steps

3 PLACE SERVICES Place Services is a traded service of Essex County Council Place Services is a specialist multidisciplinary group Wide experience of environmental decision making within the public sector Combine public sector know how with a competitive business approach Support over 15 local authorities across the South-East

4 Our traditional base

5 OUR STORY 40 years of experience in the public sector Essex Design Guide 1973 County, District, Borough partnerships National reputation for specialist services Multidisciplinary specialist team

6 WHERE WE ARE TODAY 300 million ECC savings Adopted a commissioning model Council restructure Out sourcing and JV Further 250 million savings Traded services model adopted

7 GOING FORWARD Finding new innovative ways to deliver services will be crucial if we are to ensure that communities and partners continue to receive the services they need and value Cabinet Member, April 2012

8

9

10

11 "Develop a spectrum for collaborative/integrated working to take out cost and improve the experience for the customer"

12 PROJECT BACKGROUND The objective of this project is not to move towards shared services, but to develop a strategy to encourage collaborative working between Staffordshire s Local Planning Authorities (LPAs). The original Staffordshire One Place project objectives included covering the five work areas of: Development Management, Building Control, Environmental Health, Revenues and Benefits and Trading Standards.

13 DELIVERY MODEL OPTIONS A Staffordshire wide specialist planning support services that include urban design, specialist tree advice, conservation, archaeology, biodiversity and landscape design; Increased trading of in- house specialist planning related services across Staffordshire to reduce costs, maximise use of specialists and build resilience; Creating a shared pool of specialist associates that work Staffordshire wide; and Other service models brought forward by districts and the County Council through the consultation process.

14 HIGH LEVEL SUPPORT Chief Executives and Leaders group Collaborative Local Authority trading across councils to respond to peaks and falls in applications, demands for specialist planning skills (for example, major applications) and avoid the need to buy in services externally. A lead authority would develop and maintain a register of currently available services and charge out rates.

15 ADDRESSING REDUCTIONS IN PLANNING EXPENDITURE Over the previous three years momentum has been building to establish a collaborative resource sharing system for Staffordshire which will limit the effect the planning cuts will have on the delivery of a professional, high quality and value for money planning service to customers throughout Staffordshire.

16 DEVELOPING THE PROJECT In August 2013, the Planning Advisory Service assisted the Staffordshire One Place to appoint a supplier from its framework to manage and deliver the shared resources project. In recognition of the Staffordshire Councils desire to share and trade their services the Planning Advisory Service (PAS) were contacted to help transform and move on the Staffordshire one place concept into a reality

17 THE PROCESS Engagement Audit Current State Assessment and Future Vision Gap Analysis Business Plan for the likely impacts and Project Delivery Plan Delivery Training Review

18

19 THE SHARED AIM

20 ENGAGEMENT Heads of Planning for each Staffordshire LPA Listen to your views and take on board comments Officer level discussions only identify each key contact Preferred method of communication Schedule meetings where required

21 AUDIT Establish the current situation; and the aspirations for the future Leading to the development of a Business Case for the likely impacts and a Project Delivery Plan Include work with participating Heads of Planning across the County

22 GAP ANALYSIS Identify the gap between the current state and future vision Means to an end Form an important platform to build the project delivery plan

23 BUSINESS PLAN Will focus upon 4 key areas: - Leadership and Direction - Knowledge management - Resource Efficiency and Skill Deployment - Financial Planning and Controls Project delivery plan will outline the steps for delivery, training and subsequent project reviews.

24 CURRENT STATE ASSESSMENT AND FUTURE VISION Focus on the identification of available resources Vision and goals for the project Strategy to achieve goals Objectives what does Staffordshire one place hope to achieve History of the project Other initiatives that may conflict Develop and agree a future state vision- the foundation of the Business Plan

25 TRAINING Present to Staffordshire Development Officers Group Present to the Development Control Officers Group Provide all Head of Service with a user guidance document Set out rules of engagement Develop a how to guide

26 REVIEW Publication of the findings as a PAS case study (as requested)

27 AUDIT Heads of Service completed a skills audit questionnaire The questionnaire explored existing planning and related resources The appetite for Staffordshire one place Potential volume for trading Demand for the available specialisms

28 QUESTIONS Q2-8 How many FTE staff in your Development Management/ Planning Policy/ design/ conservation/ ecology/ archaeology/ arb Teams? Q9 How many vacancies do you currently have? Q10 How many times in the past 3 years have you employed agency staff? Q11 If the right specialist skills were available, how often (estimate on an annual basis) would use the one place Staffordshire collaborator system? Q12 What is your interest in the one place Staffordshire collaborator project? (buy/sale services, no interest) Q13 What services would you be interested in buying? Q14 What services would you be interested in selling? Q15 Which of your services will be most under threat from the spending review?

29 AUDIT- THE RESULTS Assessing the interest

30 AUDIT- THE RESULTS: Supply and demand buy totals sell totals Development Management Planning Policy Planning Urban Design Landscape Architect Listed Buildings and Conservation Ecology and Biodiversity Arboriculture Other

31 GAP ANALYSIS: current provision buy totals sell totals Development Management Planning Policy Planning Urban Design Landscape Architect Listed Buildings and Conservation Ecology and Biodiversity Arboriculture Other

32 BUSINESS PLAN Covers 4 key areas: - Leadership and Direction - Knowledge management - Resource Efficiency and Skill Deployment - Financial Planning and Controls Project delivery plan will outline the steps for delivery, training and subsequent project reviews.

33 DELIVERY Listen and act on feedback Establish buy-in Share the collaborator database to initiate the concept If appropriate (at a later stage) explore a webhosted database

34

35

36

37

38

39

40

41 NEXT STEPS Select the system owner/administrator Agree a consensus on day rates Provide all Head of Service and with a user guidance document Circulate the how to guide Develop a review mechanisms to explore future growth & amendments

42 FUTURE GROWTH Expand to neighbouring local planning authorities outside Staffordshire Develop the system to include consultants to cover the less available sectors Explore options for an online collaborator portal

43 REVIEW Publication of the findings as a PAS case study Annual report for reviewing use, savings, feedback

44 Questions?