Inbound Shipping Instructions

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1 Inbound Shipping Instructions Shipment Information The destination address (Ship To), Due Date, Freight Terms, and/or other special handling needs will be stated on the Master Lock Purchase Order. Required Shipment Documentation Inbound shipments require the following documents at the time of shipment: Bill of Lading or Ground/Air Way Bill Packing List (Requirements listed below) Bills of Lading All bills of lading must have the following: Supplier Name and Address Master Lock Facility Address PO Number Complete Commodity Description with accurate NMFC (National Motor Freight Code) Number of Cartons/Pallets Shipped Freight Terms Date Shipped Carrier Name Hazardous Materials Notification When shipping multiple items on one pallet, items must be separated by some device/marking to allow for and to facilitate an accurate receiving process. Purchase orders should be separated by a slip sheet, or some other such device. Failure to separate purchase orders may result in a chargeback and an administrative fee. July 2011 Page 1

2 Overage, Shortage and Damage Master Lock will do a carton/pallet count upon receiving product into our facilities. However we reserve the right to claim at a later date for a shortage if a product is overpacked in a carton and is found to be missing. On product that is received into our locations damaged, if a Master Lock preferred carrier is used, we will work with the Supplier and Carrier to help facilitate a resolution. The Supplier is responsible for concealed damage. Packing Lists Packing lists in a readable and usable format are required for all shipments into Master Lock facilities. Missing/Unreadable Packing Lists may subject the Supplier to charge backs, including an administrative fee. Packing List Information Master Lock Purchase Order Number SKU Number referenced Part Number Part Description Quantity shipped Ground/Parcel Shipments Attach Packing List to the first package of a multi-package shipment for Ground shipments. Please list number of packages ( 1 of ) on each package of a multipackage shipment. Packing Lists must never be sent inside a carton of product. Missing Packing Lists can lead to additional chargebacks. July 2011 Page 2

3 LTL/Freight Shipments On Freight shipments attach Packing List in a location where it will not be lost or destroyed in transit. If necessary, place Packing List in a separate box on the pallet and label the box appropriately. Packaging/Load Conditions Master Lock expects products to be shipped in a safe and secure method to minimize the risk to Receiving personnel and allow for the damage-free receipt of goods. Packaging Use safety lids to avoid leakage of liquid products Use strong outside packaging with a minimum of inside dunnage Packaging and all associated markings must comply with Hazardous Material Regulations (if required) The shipper is responsible for using the appropriate packaging to insure a safe and damage free shipment. Load Conditions All LTL/Truckload shipments must be palletized. o Additional labor associated with receiving non-palletized shipments may result in a chargeback to the Supplier Pallets must be of good quality and conform to ISPM-15 Master Lock does not participate in pallet exchange programs July 2011 Page 3

4 Carrier Mode Selection Collect/Prepaid and Add/3 rd Party Bill Shipments Master Lock has aligned itself with carrier partners that allow for cost effective transit and efficient deliveries to our facilities. It is imperative that our Suppliers use Master Lock s approved carriers for deliveries. Failure to follow the Routing Guide for these types of shipments may result in charge backs, including an administrative fee. Master Lock will occasionally update the approved carrier list. The current list can be found on the Master Lock web site. Small Parcel/Ground Shipments Master Lock s preferred small parcel/ground carrier is Fed Ex Ground. Please use Fed Ex Ground for shipments with the following characteristics: Non-palletized shipments weighing less than 200 lbs. o No single package should be over 150 lbs Shipment Characteristics No unusual dimensions outside of allowable FedEx Ground dimensions o Dimensions are found on the FedEx web site ( Overpacks may be used to combine smaller items o No combining of purchase order numbers within an overpack o Outside of package must be clearly marked that the package is an overpack Packing Lists must be on the outside of the carton, clearly marked Combining multiple Purchase Orders in one carton may result in a charge back to the Supplier and also an administrative fee as well. July 2011 Page 4

5 Inbound Fed Ex Account Numbers For Fed Ex Ground shipments there is a different account code based on destination facility: Louisville DC KY Milwaukee Plant, WI Nogales DC, AZ The Master Lock buyer will provide the appropriate account number based on your shipping profile. Premium/Expedited Shipments When shipping at Master Lock s expense, authorization to expedite shipments must be approved by the Master Lock buyer prior to shipment. When submitting the invoice for payment, please include the name of the person authorizing the expedited shipment. Failure to include the authorizing name will result in delayed payment, or a reduction from the invoice for the additional freight expense. LTL Shipments Please utilize LTL deliveries when shipments are over 200 lbs, but less than 18,000 lbs. For orders larger than 18,000 lbs, please contact the Master Lock Transportation Coordinator. Also please utilize LTL if a product falls outside the guidelines for FedEX Ground shipping in overall dimension. These dimensions can be found on the FedEX website. Collect/3 rd Party Billing Payment Information For shipments where Master Lock is responsible for the freight charge, please note on the bill of lading the following 3 rd Party Bill To address: Master Lock July 2011 Page 5

6 C/O CT Logistics Cleveland, OH If freight bills are not sent to the above freight payment vendor, delays in payment will result Master Lock will not be responsible for the slow payment of invoices sent to an address other than our freight payment vendor.. Prepaid and Add (Master Lock responsible for Freight Charges) Any shipment in which Master Lock is responsible for the freight charge, the freight terms should be changed to Freight Collect/Bill 3 rd Party, use the appropriate Master Lock preferred carrier from the Routing Guide, and use the freight payment vendor address for CT Logistics. Any invoice that has a freight charge listed as an additional charge, will have that amount deducted from the invoice upon payment. There may also be an additional administrative fee added.. Prepaid Freight Shipments (Supplier responsible for Freight Charges) In the case where freight is in the Supplier s selling price, Master Lock would appreciate if a preferred carrier is used. Many preferred carriers have prearranged delivery appointments and are familiar with the delivery process at each Master Lock facility. If a Supplier utilizes a non-preferred LTL carrier, Master Lock will not be responsible for any accessorial charges, such as detention, storage, sort and segregation, unloading and/or notification charges. All accessorial charges will be forwarded to the Supplier or deducted from the Supplier s account payable balance, plus an administrative fee, per occurrence. Inbound Routing Guide LTL Shipments Master Lock has entered into an agreement with Fedex Freight to handle the majority of inbound freight. Our expectation is that for the majority of shipments this carrier will be used. However, we realize that there are often circumstances that preclude using this carrier or there is a need for a special service only provided by a long standing provider. July 2011 Page 6

7 Master Lock is concerned with receiving your products in good condition, on time, with rates that are agreed upon. Please contact your Master Lock contact to discuss special carrier needs to prevent possible charge backs later. Special Handling/Equipment Needed for Delivery If there is a need for special handling/equipment for the safe receipt of a Supplier s product, that information needs to be communicated prior to shipment to the Buyer. Master Lock will not be responsible for additional charges that are incurred through no fault of Master Lock in the normal delivery of a Supplier s product. Any amount that appears on an invoice for these charges will be deducted before payment if not agreed to before shipment. Master Lock Contact Information Transportation Coordinator Contacts: Louisville - Transportation Coordinator o Phone (502) extension 4041 Nogales - Transportation Coordinator o Phone (414) extension 3853 Please contact the appropriate Transportation Coordinator for: Truckload shipment arrangements Carrier pick up/delivery issues Carrier selection issues Freight Claims Other Transportation Contacts: Mark Bockhaus Director of Global Transportation o Phone (414) July 2011 Page 7

8 July 2011 Page 8

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