Quick Reference Training Guide for the Australia Post Mail Contract Online Tendering System

Transcription

1 How to register 1. After you have clicked on the internet link to reach the Registration page, choose Bidder from the drop down list. 2. Then click on the [Create] button. 3. Next, fill in your company name and address details. Fields shown with a red asterisk * must be completed. At the bottom of the screen you must enter Telephone, Fax and addresses. You may enter more than one Telephone number. Please click the standard circle next to your preferred contact number. 4. Then click on the [Personal Data] Tab (at the top of the screen). 5. Fill in the name and contact details of the person responsible for your bid. 6. The last step is to click on the [Save] button (top left of the screen). 7. An will be sent to you with your User ID and Password.

2 How to retrieve tender documents 1. Log on to our system by entering the User id and Password you have been sent. You will be asked to change your password when log on for the first time. Important note: the password field on the logon screen is case sensitive. 2. Upon access to the front screen click on the word [Tender] on the left hand side of the screen. 3. The Process Bids screen will display. This lists out all the open bids with their start and end dates and times. Alternatively you can use the search capability to locate a particular mail service, either by document number (if it is known) or by the name of the document. Use asterisk * if you do not know the whole name of the bid invitation e.g. NSW*. 4. To retrieve the tender documents you will need to display the bid invitation. Click on the bid invitation [Number] next to the bid you are interested in. 5. Click on the [General Data] Tab so that it appears in dark blue. 6. Click on the link called [Information from Purchaser]. 7. Scroll down the screen until you can see the attached Tender Documents. 8. Click a document name to view it in a separate window. 9. You must download and view all documents 10. Use the print icon to print out the document, or save icon to save the document to your computer.

3 How to enter your bid 1. Log on, locate the Bid Invitation you are responding to, and then click the [Create bid] icon. 2. Next, click on the [Item data] tab. 3. This is where you enter your bid details, i.e. your proposed unit rates or the annual rate. Note: Unit Rate enter price per unit given the proposed quantity Annual Rate enter annual price and change the per number to 12

4 How to enter your bid (continued) 4. Next, click back on the [General Data] Tab. Then complete the following [Basic Data] Page - the key field is [GST registered or intend to] let us know your intended GST registration status [Attributes] Page - allows you to input a price for each Tender Cost Statement component. You should transfer the values calculated on the Part E Tender Form. Important note for past tenderers and current contractors: The method of tender price calculation has changed from previous years. The changes are described in the Part E Tender Form on the pages titled Instructions and information about completing the TENDER FORM. [Information from Purchaser] Page - you can view and download Tender Documents from Australia Post within the view, more information can be found Slide 2. [My Notes] Page - you must attach the Part E Mail Contract Tender to accompany your bid here. - you must attach any other documents or add text that may clarify or support your bid, (e.g. Operational and Contingency Plans, and proof of authority of authorised representative companies only). - more information can be found on the next page about how to attach documents. Note: After you have logged in, if you do not use the system for 4 hours you will be automatically logged out, and need to log in again.

5 How to attach documents and submit your bid 1. Click on the [General Data] Tab so that it appears in dark blue. 2. Click on the [My Notes] link. 3. Scroll down the screen until you can see the following section: 4. Enter a description of the file 5. To add a document, select [Browse] 6. Find the appropriate file. This will then show up in the [Path] 7. Select [Add] 8. You should now see the following section (or similar): 9. Ensure that you click the [Check] icon as the system will check your bid submission and inform you of any fields that you have not completed. 10. The last step in this process is to click the [Submit] icon to submit your bid to Australia Post. You can change your bid anytime you wish UP UNTIL the bid close date and time.

6 How to change your bid 1. Log on, locate the bid you wish to edit or use the search capability. Note. You can only change bids within the start and end date range. 2. Next, click on the [Change Bid] icon. 3. Your bid will open up in Display mode. Click on the [Change] button. 4. You may change any data that you have entered. 5. Remember to use the [Check] button to check for any errors. 6. Finally use the [Submit] icon to submit your bid to the Australia Post Mail Contracts Team.