Selecting and submitting coursework and speaking test samples

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1 Overview You need to submit coursework and speaking test samples so that we can moderate your marks. Always include a copy of your marks with your samples. Visit the samples database ( to check the requirements for specific components including the selection method and submission deadline. You can also download the forms you need to include with your samples from the database. You need to provide your own devices, CDs, DVDs or USB sticks to record your speaking test samples. Cambridge Associates should work with their Associate Centres to make sure they select the correct samples. The Associate Centre should send the samples to their Cambridge Associate along with the relevant forms by an agreed date. The Cambridge Associate should then send the samples and forms to us. 3.5 How are samples selected? Sampling arrangements vary depending on the component. Use our samples database to check: when and how to submit your samples how many samples you need to send which forms you need to complete and return with your samples. You can download the interactive forms from the Forms to include with your sample column of the samples database. 1. Visit our samples database at 2. Select Enable macros or Enable content 3. Enter your Centre number, up to five syllabus codes and select search. You must send us all the work that contributed to a candidate s final mark for that component. In some cases, we may ask you for a full Centre sample, in accordance with section of the >Cambridge Handbook. Important dates Deadlines for internally assessed samples: Cambridge International AS & A Level language speaking test components June series 7 June 2016 November series 31 October 2016 All other internally assessed components June series 30 April 2016 November series 31 October Extra guidance To help you submit your samples correctly, use our checklist and watch our Selecting, packing and submitting coursework samples video. They are both available at Completing forms to include with your samples Depending on the component, you need to complete and submit a Coursework Assessment Summary Form (CASF), a Working Mark Sheet (WMS) and/or Individual Candidate Record Cards. Download your forms from the samples database ( When completing them, please remember: 50 3 Teacher assessment Cambridge Administrative Guide 2016 (International)

2 Include all candidates entered for a component on the CASF or WMS, not just the candidates in the sample. For components that require an Individual Candidate Record Card, you should complete one for each candidate entered for that component but you only need to submit the cards of the candidates included in the sample. The total marks you enter on your forms must add up correctly and must not exceed the maximum mark. The interactive forms on the samples database will add up the candidates marks for you and will alert you if you have exceeded the maximum mark. If only one teacher was involved in the assessment, you only need to fill in the Total Mark column of the CASF or WMS. If more than one teacher was involved in the assessment, the marking of the teachers must be standardised in your Centre and you also need to fill in the Internally Moderated Mark column on the forms. Where the marking of teachers has been standardised, the marks in the Internally Moderated Mark column must be identical to the marks you submit to us electronically or using the Internal Assessment Mark Sheet (MS1). Where only one teacher was involved in the assessment, the marks in the Total Mark column must be identical to the marks you submit to us. If the candidates have not completed the component, submit an A for Absent on the forms, not 0 (zero). 3.7 How to submit your samples Preparing samples for despatch When you submit your samples please include: the sample specified in the samples database and all the work that contributed to the candidate s final mark for the component a report showing the marks submitted to Cambridge for all candidates entered for the component. This can either be your CIE Direct internal marks report or the second copy of the Internal Assessment Mark Sheet (MS1). the forms completed by the teacher who carried out the component assessment. The forms can be downloaded from the samples database ( If you send missing, incomplete or inaccurate forms we will need to contact you and this could delay the moderation process and the release of results to your candidates. a single recording per oral or musical coursework component, supplied on a separate CD, DVD or USB stick. You must not include multiple components within the same recording. Please complete and attach identification labels to each piece of work in the sample. We send these in the Cambridge pre-exam despatch. We also provide separate identification labels for Cambridge IGCSE Art & Design coursework. Download additional labels from (Teacher Assessment Labels 1 and 3). Label each device used to record an oral or music sample, for example, CD, DVD or USB stick, and make sure they are packed properly so they will reach us without being damaged. You must use separate devices to send us work from different components. Submit written coursework in plain, thin covers, not in bulky ring binders. Please ensure any tied written coursework is securely fastened. Avoid sending materials of value or large, bulky or fragile items. If you do have materials like this please info@cie.org.uk for advice on what to do with them. Packing and despatch We provide the materials you need to return your samples in the Cambridge pre-exam despatch. Pack the samples for each component in separate packets. Attach the correct bar-coded label showing your Centre number, the syllabus number and component number to each packet. Then, securely place the packets in an outer package (not supplied by Cambridge) and stick the coursework address label showing our address onto this package. You can use script packets if they are big enough, and you can put a number of packets, for a variety of components, into one outer package. You can use more than one outer package if necessary. If you need any extra return labels you can download them from Cambridge Administrative Guide 2016 (International) 3 Teacher assessment 51

3 Send your samples to reach us no later than the deadlines in the samples database ( Use a service that provides a tracking facility and keep a record of your tracking number. Send the packages to: Cambridge International Examinations Cambridge Assessment DC10 Hill Farm Road Whittlesford Cambridge CB22 4FZ United Kingdom Once we receive your samples these are sent on to the moderator, with the exception of Art & Design samples which are moderated at Cambridge Assessment. Important information Each series we receive a large number of coursework samples, particularly CDs and DVDs, that have been damaged in the post. Please pack your coursework samples carefully to make sure they reach Cambridge undamaged. Requests by Cambridge to Centres for duplicate samples and any missing forms will slow down the moderation process and may impact the timely issue of candidates results. 3.8 Submitting the Independent Research Report (IRR) for Cambridge Pre-U Global Perspectives & Research (9766/04) Submit your Research Reports in hard copy, following our despatch instructions in section 3.7, with the following: report showing the marks submitted to Cambridge for all candidates entered for the component. This can either be your CIE Direct internal marks report or the second copy of the Internal Assessment Mark Sheet (MS1) Coursework Assessment Summary Form Independent Research Report Monitoring Form for each candidate in the sample a cover sheet for each candidate in the sample. These three forms are available from the samples database ( Important information You do not need to submit Individual Candidate Record Cards for the Cambridge Pre-U Global Perspectives Independent Research Report (9766/04). But you do need to complete and submit an Independent Research Report Monitoring Form. 3.9 Submitting the Research Report for Cambridge International AS & A Level Global Perspectives & Research (9239/04) Submit your Cambridge Research Reports through the eportfolio software which will be available to Centres who have made entries for this component. For more information see our Cambridge Global Perspectives Adminstrative Guide at What materials do Centres need to keep? Please keep the following materials and information for at least six weeks after we publish results: a record of the coursework that was sent a record of the marks awarded all of the assessed work of all candidates not included in the sample (in case we ask you to provide a further sample of work) a copy of the recordings of all candidates who took speaking tests a copy of each form. These forms are an important part of the assessment process and we may need to refer to these as part of our ongoing quality review a summary of how marks were standardised, if applicable. The materials must be kept securely with controlled access. The materials must not be returned to candidates until at least six weeks after we publish results Teacher assessment Cambridge Administrative Guide 2016 (International)

4 3.11 Does Cambridge return coursework to Centres? We will normally return coursework samples that you submit for moderation after we have issued results and certificates. We may keep some items of coursework for research, exhibition, archive or educational purposes. When you receive the returned coursework you may return it to the candidates Does Cambridge return speaking test samples to Centres? We do not return the speaking test samples you submit for moderation. We charge a fee per component for the return of work for Cambridge IGCSE Art & Design (0400/01 and 02). Details are in our fees list which is available in the My Messages section of CIE Direct or from your Cambridge Associate if you work at an Associate Centre. The fee is based on items being returned using a courier and on the work being a maximum size of A2. We may charge an additional fee if the maximum size is exceeded. To apply for the return of Cambridge IGCSE Art & Design (0400/01 and 02) work please complete and return Teacher Assessment Form 5. Administrative forms Forms available from Returning Cambridge IGCSE Art & Design Work: Teacher Assessment Form Can a candidate resubmit coursework in a subsequent exam series? Candidates retaking a syllabus in a subsequent series may re-submit, in whole or in part, coursework submitted in a previous series. Any work that is re-submitted needs to meet the requirements of the syllabus in that series and must be re-assessed Do Centres receive a report after the moderation of samples? We send a report for each internally assessed component in your provisional results despatch. The report highlights any adjustments that are made to your candidates marks. Cambridge Administrative Guide 2016 (International) 3 Teacher assessment 53

5 Submitting Global Perspectives work online (Cambridge IGCSE, Cambridge International AS & A Level and Cambridge Pre-U) Overview You must submit candidates work electronically using the Cambridge Secure Exchange website (MOVEit) for the following components: Cambridge IGCSE Global Perspectives individual research (0457/01) and group project (0457/02) Cambridge International AS & A Level Global Perspectives & Research essay (9239/02) and team project (9239/03) Cambridge Pre-U Global Perspectives & Research essay (9766/02) and presentation (9766/03). The way you submit candidates work through the Cambridge Secure Exchange website (MOVEit) has changed. Please refer to the relevant guides listed below for more information Preparing work for submission To support exams officers administering Cambridge Global Perspectives syllabuses we have two new guides, which are available at Cambridge Global Perspectives Administrative Guide. This document contains guidance on administering Cambridge International AS & A Level Global Perspectives & Research (9239). Submitting Cambridge Global Perspectives work. This document contains guidance on submitting work for all other Cambridge Global Perspectives syllabuses. Cambridge Associates should pass these instructions on to their Associate Centres as necessary. Remember, do not use the Cambridge Secure Exchange to submit the Independent Research Report for Cambridge Pre-U Global Perspectives & Research (9766/04) or Cambridge International AS & A Level Global Perspectives & Research (9239/04). For details on how to submit this work see sections 3.8 and 3.9 of this guide. Important dates All the dates for administering Cambridge Global Perspectives syllabuses are in the relevant guides detailed above Teacher assessment Cambridge Administrative Guide 2016 (International)