1 PURDUE UNIVERSITY DUAL CREDIT TEACHER & COUNSELOR PACKET CONTENTS: Teacher Requirements Student Requirements Purdue University Policies & Procedures ATTACHMENTS: Calendar Admissions Application Screen Shots Online Payment Instructions
2 Dual Credit Program at Purdue University Purdue University is proud to partner with many Indiana high schools to offer Agriculture dual credit courses. Contained within this document are step-by-step guidelines, a calendar timeline, online application and payment instructions, as well as answers to frequently asked questions. Please keep this document as a reference to answer any questions that may arise throughout the year. If you have questions that are not addressed in this document, please contact for assistance. Table of Contents: Guidelines Student Requirements Teacher Requirements High School Requirements Calendar Applications Online Application Instructions Deadline for Application Admissions and Registration Payment Online Payment Instructions Other Payment Methods Deadline for Payment Failure to Pay Testing Grading Transcripts
3 Guidelines The Dual Credit Program at Purdue University requires that both teachers and students meet certain guidelines to participate. Failure to meet these guidelines will result in the inability to teach dual credit courses, or in the inability for a student to receive dual credit. Please be sure that all teachers and students meet the guidelines contained within this document prior to applying for the Dual Credit Program at Purdue University. Student Requirements Students are required to meet course prerequisites as well as GPA prerequisites prior to applying for the Dual Credit Program. These prerequisites are outlined, below: 1) Be admissible under Purdue s holistic admissions requirements (see 2) Completion of one year of high school Biology with a grade of C or above 3) Completion of one year of high school Chemistry or Integrated Chemistry-Physics with a grade of C or above 4) Minimum 2.50/4.00 high school GPA Students must meet all four of these prerequisites prior to applying for the Dual Credit Program. Clarification of each requirement is listed, below: 1) Students with poor academic records, who have demonstrated they are not ready for college-level work, may be denied admission. More information about the holistic review process can be found on the Office of Admissions website. 2) Students must earn a minimum grade of C in any, and all, applicable semesters that Biology and Chemistry/Integrated Chemistry have been completed. Grades are not averaged, therefore a student with a D in first semester, and an A in second semester, will not be admitted. However, a student with a C in first semester and a C in second semester may be admitted (provided the student meets all other prerequisites). 3) Chemistry and Integrated Chemistry-Physics may be combined, however not advised. For example, while Purdue would prefer a student to take the same course in both semesters (i.e., Chemistry in first semester, and Chemistry in second semester) a student may take Chemistry first semester, and Integrated Chemistry-Physics second semester to satisfy this prerequisite. 4) GPAs must be factored on a 4.00 scale. For schools who factor on a different scale (such as 9.00 or 11.00), the Office of Admissions will adjust to the 4.00 scale when making an admissions decision. Teacher Requirements To be approved to teach Agriculture Dual Credit courses, teachers must be licensed Agriculture Science and Business teachers (ANSC 10600, BTNY 11000, FS 16100) or licensed Family and
4 Consumer Sciences teachers (FS 16100). Additionally, teachers must have extra training completed prior to being certified to teach these courses. This training includes: *Please Note for , Purdue University will not require teachers to meet Item #1 (Completion of a Master s degree), below. All other items are required.* 1) Completion of a Master s degree, or progress being made toward completion of a Master s degree a. A minimum of 6 credit hours of graduate-level coursework must be completed for each year that the Agriculture Dual Credit course is taught, up to 30 credit hours or completion of the Master s degree 2) All teachers must attend a summer training workshop in the summer prior to teaching the Agriculture Dual Credit course a. Training is required again once every five years 3) More professional development and training opportunities will be shared as they are available 4) Teachers must submit a complete Teacher Application Form prior to teaching Agriculture Dual Credit courses, and resubmitted once every five years. If an Agriculture Dual Credit teacher has changed schools, the teacher must resubmit the Teacher Application Form with their new school s information listed. 5) The deadline for Teacher Application Forms will always be the first Friday in September (September 5, 2014). High School Requirements Each year, the high school is required to submit a High School Articulation Agreement and Course Approval/Registration Form. This ensures that the high school is qualified to offer the Dual Credit course in their curriculum and that the teacher, guidance counselor, and principal have read, and signed, the articulation agreement form. 1) The High School Articulation Agreement must be completed at the start of each academic year in which Dual Credit courses will be taught. 2) The High School Articulation Agreement and Course Approval/Registration Form must be completed in full, and signed. 3) The Course Approval/Registration Form must be signed by the high school guidance counselor, and addresses provided for both the high school guidance counselor and the high school principal. 4) The deadline for High School Articulation Agreement Forms will always be the first Friday in October (October 3, 2014). Calendar A calendar timeline is included as an attachment to this document. Please refer to the calendar for specific dates/timeline for the Dual Credit Program. Some important dates for application/registration are listed, below:
5 August 1, 2014 Online Student Applications become available September 5, 2014 Dual Credit Teacher Applications Due October 3, 2014 Dual Credit High School Articulation Agreement and Course Approval/Registration Form Due January 12, 2015 Student Payment Deadline May 4-18, 2015 Second Semester Exams Administered May 29, 2015 Final Course Grade Submission Deadline Please note: Those schools operating on a block or trimester schedule must notify Purdue University in advance so that scheduling and testing accommodations can be made. Student Applications To apply for the Dual Credit program at Purdue University, students must complete and submit all of the following: 1) Online Application 2) High School Non-Degree Permission Form 3) Official High School Transcript Students may begin applying online as early as August 1, Incomplete applications will not be reviewed. The deadline for completed Student Applications will always be the first Saturday in November (November 1, 2014). Clarification of each application item is listed, below: 1) The Online Application may be accessed through the following site: Click on Apply Online. a. Students will need to click on New User Page, and create a login and password. This is their online application login not their Career Account login. b. Select Application #5, Dual Credit Students. c. This application is available beginning August 1, 2014, and will remain available until November 1, d. Screenshots of the online application process are included as an attachment in this document. e. The online application must be completed and submitted. 2) The High School Non-Degree Permission Form must be completed and signed by the student, parent/guardian, and school official (typically guidance counselor). Signature of the school official on this form verifies that this student is eligible to pursue the Dual Credit program, and meets all prerequisite requirements. 3) The official high school transcript must be submitted to Purdue University s Office of Admissions. If your school uses Docufide, we recommend that method of sending the student s transcript. If your school does not use Docufide, you may send the transcript through USPS or send to Please do not fax transcripts, as faxed copies are very difficult to read.
6 Admissions and Registration Once a student has completed the application, the Purdue University Office of Admissions will review the application to reach an admissions decision. Only those applications that are complete (online application, high school non-degree permission form, and official high school transcript) will be reviewed. Admitted Students If a student is admitted to the Dual Credit program, s/he will receive a letter in the mail from the USPS. This letter will contain the student s 10-digit PUID, as well as instructions on how to set up the Purdue Career Account. The student must set up his/her Purdue Career Account, and remember the login and password, as s/he will need this information to access account. Denied Students If a student is denied admission to the Dual Credit program, s/he will NOT receive a letter in the mail from the USPS. The student will need to check his/her online application to see the status of his/her application. The decision to deny admission is based upon failure to meet listed prerequisites, GPA, and requirements. Once all students have been admitted, the Purdue University Office of the Registrar will register the student for the appropriate Purdue University course. It is important that students list the specific course that they are applying for, when filling out their application. If the student is enrolling in multiple Dual Credit courses, the student should indicate this on his/her application. Dual Credit course options are as follows: ANSC (Biology Companion Animals) BTNY (Introduction to Plant Science) FS (Science of Food) Payment Once a student is registered for a Purdue University course, a tuition bill is generated. Tuition is factored in the following way: $25 per credit hour ANSC and FS each cost $75 (3 credit hours each) BTNY costs $100 (4 credit hours) Students who qualify for free and reduced lunches and meet the standards for admission will have their tuition waived upon providing document of said need. Tuition payments are due no later than the first day of Purdue s spring semester, January 12, Payment of tuition may be made online, using the student s Purdue Career Account login to access mypurdue. Screenshots of payment instructions are included as an attachment to this document.
7 If a student cannot pay the Purdue tuition through their mypurdue account, they may send a paper check for payment. Paper checks must be made payable to Purdue University Bursar, and include the student s 10-digit PUID in the memo. Paper checks should be mailed to: Purdue University Bursar, 610 Purdue Mall, West Lafayette, IN Failure to Pay Payment is required of all admitted students. Students who fail to pay will not receive a Purdue University transcript until full payment has been received. Please reiterate to students that, application to the Purdue University Dual Credit Program encompasses their guarantee of payment for all tuition expenses. Testing There will be one test administered for each Dual Credit course. The test will be at the end of the spring semester (May). Those schools operating on a trimester or block system should contact Ms. Anneliese Kay in the College of Agriculture s Office of Academic Programs, to determine appropriate dates for testing. Tests will be administered as a paper-based exam. Exams will be sent to each of the participating high schools prior to the examination dates. Curriculum and testing will be determined by the faculty representatives for each specific course. Grading Students enrolled in the Dual Credit courses will receive both a high school grade, as well as a Purdue University grade. Purdue University student grades will be determined using the following criteria: 50% of grade to be determined by Purdue University examinations. The examinations will be derived from the same test material given at Purdue University for that particular dual credit course. 50% of grade to be determined by the local teacher based upon daily work. The grading scale for the Dual Credit courses will be as follows. Please provide letter grade when submitting the final grade to Purdue University: A+, A % A- B+ B B- C+ C C- D+ D D- F % % % % % % % % % % <60 %
8 Transcripts Students who successfully complete the dual credit course will receive appropriate course credit and a Purdue University transcript certifying that the credit is applicable towards degree requirements at Purdue University and other institutions. Whether or not the use of that credit is allowed by any institution other than Purdue University is under the sole discretion of that institution. Per FERPA regulations, only students may request copies of their Purdue University transcript. To request a copy, students can visit the following site for information: Students attending institutions other than Purdue University are advised to contact that university directly for information on how these credits may be used toward degree requirements.
9 Purdue University Dual Credit Academic Calendar West Lafayette Campus TEACHER / COUNSELOR / PRINCIPAL / STUDENT copy Task Deadline August July 2015 Student Online Applications become available Deadline for High School Teacher Applications Deadline for High School Articulations Deadline for Completed Student Applications to be Submitted Deadline for Students to be Admitted & Deadline to Drop a Course with 100% Refund 8/1/2014 9/5/ /3/ /1/2014 1/9/2015 Deadline for Payment 1/12/2015 Deadline to Drop a Course with 80% Refund Deadline to Drop a Course with 60% Refund and Grade of W Deadline to Drop a Course with 40% Refund and Grade of W Students who drop on or after this date will receive 0% Refund Exams Administered Deadline for Final Course Grades to be Submitted to Purdue University Final Course Grade Submitted to Purdue University Registrar for Posting on Official Transcript 1/26/2015 2/9/2015 2/23/2015 2/24/2015 5/4/2015-5/18/2015 5/29/2015 6/5/2015 August September October S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa November December January S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa February March April S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa May June July S M T W Th F Sa S M T W Th F Sa S M T W Th F Sa Purdue University ALS Website: Purdue University Dual Credit Website: 6/11/2014
10 DUAL CREDIT ADMISSIONS APPLICATION SCREEN SHOTS FOLLOW THESE INSTRUCTIONS WHEN USING THE ONLINE APPLICATION
11 PURDUE UNIVERSITY DUAL CREDIT ADMISSIONS APPLICATION SCREEN SHOTS FOLLOW THESE INSTRUCTIONS WHEN USING THE ONLINE APPLICATION
12 Dual Credit Application Screen Shots Application Login Page: New users must create a unique login ID and PIN for their application by clicking on the New User page or First time user account creation links. New User Page:
13 Select an Application Type page: Students should select the link for Dual Credit Students. Apply for Admissions page: Students select their entry term, enter their full legal name and select Fill Out Application to begin the application. Dual credit students are admitted for the spring term. Spring should be the only term available for them to select.
14 Application Checklist: Instructions for completing the application and the individual sections that need to be completed are listed on the checklist. As each section is completed, the blue information icon changes to a red check mark. Some sections have required questions. All required questions must be completed in order to submit the application. After all sections have been completed, click on the Application is Complete button to submit it to Purdue. Clicking the Finish Later button saves the application for completion or submission at a later date. Students who save their applications must use their unique login ID and PIN to login again to finish or submit the application.
15 Name section: Students begin by providing their name information. Students can return to the checklist at any time by clicking the Checklist button after completing the section, or clicking the link to Return to Checklist without saving changes. Clicking Continue takes the student to the next section on the checklist.
16 Home Address and Phone section:
17 Parent/Guardian Information section: Parent/Guardian Address section:
18 Personal Information section:
20 Program of Study section: High School section: Students should use the Lookup High School Code link to search for their school in our database.
22 Completed Application Checklist:
23 Admissions Agreement section: Students must select I agree to the terms in order to submit the application. Selecting I do not agree returns the student to the Application Menu and the application shows as still in progress (i.e., not submitted). By selecting I agree to the terms, the application is submitted and acknowledged as received.
24 NOTE: THE APPLICATION DEADLINE FOR IS NOVEMBER 1, 2013 Students who provide a valid address also receive an confirmation: Thank you for submitting your dual credit application to Purdue. Your application will be reviewed as soon as all required items have been received and processed. For dual credit students, required items include your current high school transcript and Purdue's high school nondegree permission form. You may download this form at -- click on "Admissions Documents" on the Quick Links menu. For the academic year, the deadline to submit a complete Dual Credit Program application is October 26, The application and all required items must be received by the Office of Admissions by October 26th to be complete. Keep this message as a record of the Login ID and PIN you used to initiate your application. You may use this login information to check your application status and the items needed to complete your application online at Your Application Login ID: Pete22 Your Application PIN: You should routinely check this address, which will be used for important Purdue communications.
25 We appreciate your interest in Purdue and look forward to serving you. Regards, Purdue University Office of Admissions Schleman Hall, Room Stadium Mall Dr. West Lafayette, IN Phone: (765) Fax: (765) Hearing Impaired Only: (765) (relay service)
26 DUAL CREDIT ONLINE PAYMENT INSTRUCTIONS FOLLOW THESE INSTRUCTIONS WHEN MAKING THE ONLINE PAYMENT
27 What is an ebill in TouchNet? All tuition and housing bills for registered students are produced electronically, (no paper bills are produced). A student can view or pay an ebill (electronic bill) in TouchNet, Purdue University s bill and payment site. How do I view my ebill in TouchNet? Using your Purdue career account user name and password, login to mypurdue at https://mypurdue.purdue.edu. Click on the Financial tab. Copyright February 2012 by the Student Systems Competency Center Page 1 How to View and Pay my ebill Video Demo: Coming soon! Need help? Contact the Bursar Office at (765)
28 Click on the Manage My Account link. The TouchNet payment portal will open. Click ebills on the toolbar. To view your ebill, select the statement to view (by date) or click on the View link. Copyright February 2012 by the Student Systems Competency Center Page 2 How to View and Pay my ebill Video Demo: Coming soon! Need help? Contact the Bursar Office at (765)
29 Your statement appears as a.pdf file. The Charges are in the left-hand column, and the Credits toward that ebill are in the right-hand column. Bills must be paid by the Due Date to avoid cancellation. Copyright February 2012 by the Student Systems Competency Center Page 3 How to View and Pay my ebill Video Demo: Coming soon! Need help? Contact the Bursar Office at (765)
30 Copyright February 2012 by the Student Systems Competency Center Page 4 How to View and Pay my ebill Video Demo: Coming soon! Need help? Contact the Bursar Office at (765)
31 How do I pay my ebill in TouchNet? To make a payment, click on the Payments tab or click the Pay link. Click the Make a Payment button. Enter the amount of your payment. Select the payment that you need to make and enter the amount of the payment. Enter the payment date. (Optional) Enter a memo. Click Continue. Copyright February 2012 by the Student Systems Competency Center Page 5 How to View and Pay my ebill Video Demo: Coming soon! Need help? Contact the Bursar Office at (765)
32 Select a Payment Method in TouchNet? You may select from three types of payment methods: (a) electronic checks, (b) new electronic checks, and (c) credit cards. New Electronic checks are used to make payments from a personal checking or savings account. Information about your bank account is entered. You will be given the option to save the payment method for future use. However, if you chose not to save the payment method, then the account information must be reentered. Electronic checks are used to make payments from a personal checking or savings account. Information about your preferred bank account is entered and saved so that it may be used for future payments without reentering the account information. Credit cards payments may be used for single transactions. Your account information is not saved and must be reentered for each transaction. Note: Credit card payments are handled through PayPath TM, a tuition payment service. Payments via New Electronic Check Select New Electronic Check as your payment method. Copyright February 2012 by the Student Systems Competency Center Page 6 How to View and Pay my ebill Video Demo: Coming soon! Need help? Contact the Bursar Office at (765)
33 Enter your payment information. (Required) Account Information: Complete the account information (i.e., checking, routing number, account number, confirm account number, name on account). All of this information is required. (Optional) Refund Options: If you check the checkbox, this account will be used to deposit refunds back into your account. If you do not have an account designated for refunds, then your refund will be paid to by check. (Optional) Option to Save: If you check the checkbox to save the payment method, then you also need to name it (e.g., Dad s checking). The payment method will be saved and may be used to make future payments. If you choose not to save the payment method, then you will need to reenter account information each time you make a payment. Click Continue. Copyright February 2012 by the Student Systems Competency Center Page 7 How to View and Pay my ebill Video Demo: Coming soon! Need help? Contact the Bursar Office at (765)
34 Confirm your payment. Review the transaction details and check the checkbox if you agree to the terms and conditions of the payment. Click Submit. (Optional) Click Print Agreement to print a copy of the terms and conditions of the payment. Click Submit Payment. Copyright February 2012 by the Student Systems Competency Center Page 8 How to View and Pay my ebill Video Demo: Coming soon! Need help? Contact the Bursar Office at (765)
35 Your payment receipt will be displayed. If you ve provided your address, you will receive a confirmation . Next, go to Log Out of TouchNet. Payments via Electronic Check (saved payment method) Select one of your saved payment methods. Click Select. Copyright February 2012 by the Student Systems Competency Center Page 9 How to View and Pay my ebill Video Demo: Coming soon! Need help? Contact the Bursar Office at (765)
36 Review your transaction details. Click Submit Payment. Your payment receipt will be displayed. If you ve provided your address, you will receive a confirmation . Next, go to Log Out of TouchNet. Copyright February 2012 by the Student Systems Competency Center Page 10 How to View and Pay my ebill Video Demo: Coming soon! Need help? Contact the Bursar Office at (765)
37 Payments with Credit Card via PayPath TM Note the payment amount. Select Credit Card via PayPath TM for your payment method. Click Select. Review the details of your transaction. Click Continue to PayPath TM to make your deposit. Copyright February 2012 by the Student Systems Competency Center Page 11 How to View and Pay my ebill Video Demo: Coming soon! Need help? Contact the Bursar Office at (765)
38 Credit card payments are handled through PayPath TM, a tuition payment service. Click Continue to proceed. Check your payment amount. Click Continue. Note: In addition to your payment amount, PayPath TM requires a non-refundable service fee for credit card payments. The fee will be added to your payment. Copyright February 2012 by the Student Systems Competency Center Page 12 How to View and Pay my ebill Video Demo: Coming soon! Need help? Contact the Bursar Office at (765)
39 Complete the following form to make your deposit payment. Click Continue. Review information and click Change Information to make changes as needed. Click Submit Payment to authorize charges to your credit card. Copyright February 2012 by the Student Systems Competency Center Page 13 How to View and Pay my ebill Video Demo: Coming soon! Need help? Contact the Bursar Office at (765)
40 If your payment is successful, a message will be displayed on the screen. Print the page for your records. Note: If you provided an address, a confirmation of payment will be sent to you. Close the payment session by using the link at the bottom of the screen. The PayPath TM window will close. You will return to your TouchNet session. Your receipt of your deposit payment will be displayed. Next, go to Log Out of TouchNet. Copyright February 2012 by the Student Systems Competency Center Page 14 How to View and Pay my ebill Video Demo: Coming soon! Need help? Contact the Bursar Office at (765)
41 Log Out of TouchNet When you are finished conducting business in TouchNet, click on the Log Out link in the upper right hand corner of the screen. Copyright February 2012 by the Student Systems Competency Center Page 15 How to View and Pay my ebill Video Demo: Coming soon! Need help? Contact the Bursar Office at (765)