The Secrets to Using MS Project Server Effectively

Transcription

1 The Secrets to Using MS Project Server Effectively

2 About the Presenter: David Mack 16+ years Microsoft Project experience Instructor and mentor to several Fortune 500 companies Federal deliveries to VA, Coast Guard, +++ Teaches Microsoft Project, Project Server, Project Theory and Executive oversight President of the Tampa chapter of the Microsoft Project Users Group (MPUG) Active in Tampa and Saint Petersburg, Florida chapters of the Project Management Institute and is certified as a PMP. Course designer and instructor (100+ classes) in: Microsoft Project Microsoft Project Server for Project Managers Microsoft Project Server Project Web Access for Team Members Microsoft Project Server Project Web Access for Managers Microsoft Project Server Administrators Project Management Fundamentals Project Management PMBOK Process

3 Agenda Brief overview of Project Server 2010 What you are missing The Secrets to using MS Project Server effectively

4 Project Server 2010 Overview Microsoft Project 2010 client only

5 Project Server Overview 2010 Microsoft Project Server 2010

6 What You Are Missing If you are not fully utilizing the features in Project Server then you are missing the benefits of: Demand management Business intelligence Dashboards Excel Services Analysis Services Applications integration All of the features of SharePoint

7 The Secrets to Using MS Project Server Effectively So you have Microsoft Project but you are not getting the most out of it or worse, you are not getting what you needed or expected. This is what our training can do for you: The PMO The Project Manager The Team Member The New User

8 For the PMO Improved compliance of the Project Managers Improved compliance of the Team Members Improved resource management More accurate reporting Better reporting tools

9 For the PMO Improved compliance of the Project Managers Demand Management Mapping Process to Integrated Workflows

10 For the PMO Improved compliance of the Project Managers Compliance Reporting Project Center Reports Business Intelligence Reports

11 For the PMO Improved compliance of the Project Managers Protecting Baselines

12 For the PMO Improved compliance of the Team Members Publish task assignments Set task reminders On demand resource allocation reports

13 For the PMO Improved compliance of the Team Members Publish task assignments

14 For the PMO Improved compliance of the Team Members Automate notices about assignments

15 For the PMO Improved utilization of the Team Members Resource Availability PWAView

16 For the PMO Improved utilization of the Team Members Resource Availability Project Client View (click)

17 More accurate reporting For the PMO

18 For the PMO Better management reports

19 For the Project Manager Improved deliveries Better team member communication Decreased effort to maintain your MS Project schedules Insight into resource bottlenecks Better resolution of resource conflicts Easier reporting to management Shorter team meetings

20 Improved deliveries For the Project Manager

21 For the Project Manager Better team member communication Assign team members from the Enterprise Resource Pool Be descriptive in the task name, noun and verb Publish your projects (tasks) Let the application create a team site Customize the team site template to fit your organization Allow team members to post blogs, lists, calendars, etc. Train your team how to use the tools in PWA

22 For the Project Manager Decreased effort to maintain your MS Project schedules Link your tasks, do not type start dates Link at a task level not at a summary level Use milestones as collectors

23 For the Project Manager Insight into resource bottlenecks

24 For the Project Manager Better resolution of resource conflicts

25 For the Project Manager Easier reporting to management Modify the PWA views to include the information that management needs Create PWA dashboards Let SharePoint notify management when there s been a change Let MS Project build the Excel or PowerPoint presentations

26 For the Project Manager Shorter team meetings Learn how to use filters to focus attention on the immediate tasks Before After

27 For the Team Member Improved communications with the Project Manager Less overallocation of your time Shorter team meetings

28 For the Team Member Improved communications with the Project Manager Receive notification of task assignments and changes Views of your tasks and assignment calendars Personalize notification of task status

29 For the Team Member Less overallocation of your time

30 For the Team Member Shorter team meetings Enter your time/task status in PWA and status update meetings will be shorter Before After

31 For the New User of MS Project A true understanding of how to use MS Project in a practical, real environment Instructors who are PMP certified project managers as wells as qualified instructors Tips about how to best apply MS Project in your organization

32 Q&A

33 How to Claim Your PDU Go to aspe sdlc.com/pdu/ for instructions on submitting your PDU. You can submit your PDU by mail or electronically. The Activity code for today s presentation is WS and ASPE s REP number is The seminars are Category A for one PDU