IML MESSE LOGISTIK GMBH

Transcription

1 IML MESSE LOGISTIK GMBH We are proud to inform that the Congress Secretariat, the Exhibition Management and the Convention Center have appointed IML Messe Logistik GmbH as their international freight forwarder, customs broker and on-site handling agent for ASRS We are able to offer our full transport service to you as exhibitor, your stand contractor, printer or other supplier. The following is an overview of our services: - pick up at your premises - transport arrangements by road, air or sea - customs clearance on temporary or permanent basis or under Carnet-ATA - storage before delivery - inbound delivery directly to your booth during the official move-in hours - handling of empties - transport arrangements for return shipments As official freight forwarder we are obliged to provide first class service. By using our service, you can be sure that we will follow up with your needs and that the material handling will be coordinated with yourself, the exhibition manager, the stand contractor and the show-site responsible. Also a representative of IML will be available on-site during move-in, exhibition hours and move-out to be your one-stop contact. Please do not hesitate to contact IML Messe Logistik GmbH Austria Center Vienna Bruno-Kreisky-Platz 1 A-1220 Wien Phone: +43/664/ Fax: +43/1/ robert.kokoschik@iml-vienna.at We are looking forward to being of service and wish you all success at this event.

2 IMPORTANT INFORMATION IML MESSE LOGISTIK GMBH 1. IML Messe Logistik GmbH has been appointed official international forwarder, customs broker and on-site handling agent. 2. Please read our Shipping Instructions carefully. 3. Within the Austria Center Vienna, the material must be handled by the appointed on-site handling agent (IML Messe Logistik GmbH). You are free to use your own crew or your stand contractors to offload/reload and handle your material. 4. All truck drivers must check in at the IML On-Site office on Level U3 upon arrival. They will be directed to the unloading/reloading position as soon as a spot is free. All truck drivers must stay at their trucks. NO PARKING OF TRUCKS AT THE UNLOADING/RELOADING POSITION. If you offload/reload and handle the material on your own, please make sure not to block others. Security staff will be on duty to secure a smooth offloading/reloading process. 5. The use of forklifts inside the exhibition Halls is not allowed. The providing of forklift only includes the lift from the truck to placed outside the halls. If a delivery to stand is required, we offer a special all-in rate. 6. Do not consign your material to Austria Center Vienna directly. Your shipment will not be accepted. 7. It is the law in Austria that noise reduced trucks with a total weight over 7,5 to. are not allowed to drive in the time from Saturday 15 hrs to Sunday 22 hrs. On assigned holidays trucks are not allowed to drive from 0 hrs to 22 hrs. 8. It is the exhibitors responsibility to label all empties properly. Empty labels will be distributed during move-in periode. We will remove empties on a regular basis. 9. It is the exhibitors responsibility to repack and label all outbound packages. 10. It is also the exhibitors responsibility to give clear instructions on how to return your packages. All necessary forms will be distributed during the event. 11. Please take special note of the instructions for documentation. 12. Returning of empties takes time. A certain delivery time cannot be guaranteed. 13. Retransport arrangements may take same days. On top of this comes the transit time for transport. Please take this into account when planning the return. A quicker handling is possible, but information must be received well in advance. Express handling charges may apply. LIABILITY/INSURANCE 1. The handling tariff is valid for all services provided on the premises of Austria Center Vienna. 2. Basis of calculation is 1 cbm = 333 kgs 3. The invoicing is per shipment. 4. The exhibition forwarders liability ends with the delivery of the exhibition goods or empties to the exhibition booth, even if the exhibitor or his representative is not present. Liability for retransport begins upon the collection of the exhibition goods from the booth, even if the shipping documents and/or a transport order has been handed over to the exhibition forwarder prior to the collection.

3 LIABILITY/INSURANCE (continued) IML MESSE LOGISTIK GMBH 5. Empties will be collected and stored by the official forwarder only upon specific order/signing our Worksheet. If empties are still in the halls prior to the opening of an event, the official forwarder is authorized to remove them upon the organizers request, even if no specific order was given by the exhibitor. The charges are for the exhibitors account. Empties are not insured. Empties are not accessible. No liability will be accepted for contents left in empties. 6. Any visible damages must be recorded on the working/delivery order by receiving the goods. All claims of whatever nature must be made in writing at the forwarders office immediately. Verbal claims cannot be accepted. 7. The Austria Center Vienna is not a customs bonded area. No customs bonded material must be removed from the venue. All customs bonded material removed from the venue prior to release from the exhibition forwarder will result in duties and taxes and heavy fines. 8. All business is undertaken subject to the terms and conditions for Austrian Forwarding Agents Allgemeine Österreichische Spediteurbedingungen AÖSp, in the wording subject to the relevant publication in Wiener Zeitung. Payable and actionable in Vienna. 9. SVS prohibition customers must announce this in writing before/while placing the order. TERMS OF PAYMENT Invoices will be sent by only. Full payment of the incoming handling charges must be received prior to delivery to the booth. The outgoing handling charges are payable immediately after receipt of our invoice. Services ordered on-site, p.ex. providing of forklift, handling of empties, are due for immediate payment, i.e. payment at the time of ordering. Payment can be made in cash, by Credit Card (VISA and MASTERCARD) or by wire transfer. Personal or foreign cheques are not acceptable. Prices are net +20% VAT, no VAT for exhibitors from outside the EU or EU exhibitors providing their VAT Registration No. 1,5% interest per month will be charged on overdue payments. The exhibitor accepts these Important Information/Liability/Insurance/Terms of payment with placing an order and by completing and returning the attached Contract for Payment.

4 TRANSPORT AND CUSTOMS CLEARANCE INFORMATION AND INSTRUCTIONS FOR SHIPMENTS TO ADVANCE RECEIVING WAREHOUSE Consigning instructions and delivery address for partial loads, shipments by groupage truck and courier service: IML Messe Logistik GmbH Bruno-Kreisky-Platz 1 Austria Center Vienna A-1220 Wien Exhibitors name: Booth No.: Deadline for arrival in Vienna: 3 working days prior to first day of move-in Shipping Pre-Advice: Copy of Waybill or CMR as well as of Proforma Invoice/Packing List, Packing List or Carnet- ATA, must be faxed or ed latest 2 working days prior to arrival of your shipment. Documentation/Packing We require 3 originals of a Proforma Invoice/Packing List either on your letterhead or the attached form can also be used. It is imperative to pack and invoice separated by Customs Status (temporary imports, give aways). Austrian Customs must be able to easily sort out which item is packed in which package. Any charges as unpacking, repacking, etc. will be passed on to yourself. Each Proforma Invoice/Packing List must be signed and stamped. Hand written Invoices are not acceptable. Items with 0,- value are not acceptable. HTS No. (Customs Tariff No./customs heading) must be mentioned for each item. A product brochure and/or description must be attached to the Proforma Invoice/Packing List wherever possible. For all EU shipments, we require 2 originals of a Packing List either on your letterhead or the attached form can also be used. Alternatively, a Carnet-ATA for Exhibition Goods and Standbuilding material, being completely re-exported, can be used. Case Marking Please use the attached Label.

5 TRANSPORT AND CUSTOMS CLEARANCE INFORMATION AND INSTRUCTIONS FOR SHIPMENTS TO ADVANCE RECEIVING WAREHOUSE (continued) Courier Shipments In order to avoid problems in handling and customs clearance, the above given instructions are also valid for courier shipments. The Waybill must show the Exhibitors name and Booth No. The Proforma Invoice/Packing List must accompany the shipment. We are aware that booking a shipment via Internet gives you the possibility to print out an Invoice aswell. But, this Invoice does not show all necessary information that customs requires. TARIFF FOR SHIPMENTS TO ADVANCE RECEIVING WAREHOUSE Incoming (1 cbm = 333,- kgs) from free arrival advance warehouse facility: Offloading and handling to the booth incl. intermediate storage, providing of forklift, pallet truck and laborer MINIMUM per shipment EUR 125, kgs per 100 kgs EUR 41, kgs per 100 kgs EUR 36, kgs per 100 kgs EUR 33, kgs per 100 kgs EUR 31,00 over kgs upon request Handling of courier shipments only Up to 20 kgs per shipment EUR 35,00 Up to 50 kgs per shipment EUR 55,00 Intervention with courier company EUR 25,00 Customs clearance charges (Temporary, permanent, Carnet-ATA) Up to 500 kg per clearance EUR 115, kg per clearance EUR 190,00 over kg per clearance EUR 230,00 + Temporary import bond 1% of CIF value, Minimum EUR 50,00 + per additional customs tariff No., past 1 EUR 8,00 T-Document Registration to customs EUR 60,00 Issuing of T-Document EUR 60,00 T-Document Security (Export only) 0,2% of CIF value, Minimum EUR 25,00 Cancellation of Temporary import bond (Export only) EUR 55,00

6 Handling of empty packaging materials Pick up, storage and return per cbm EUR 50,00 Handling of full goods Pick up, storage and return per cbm EUR 55,00 Working hours Normal working hours: Monday - Friday 7.00 am pm Overtime: Monday - Friday 7.00 pm 7.00 am + 50% Saturday + 50% Sunday, public holidays + 100% Miscellaneous fees Duties and taxes for final importation as per official receipt + 10% advance payment fee 50% Late arrival surcharge for all shipments arriving 3 working days or less prior to requested delivery date SVS (Mandatory forwarders insurance) Documentation per Invoice/order EUR 20,00 Financing fees in the amount of 4% from our invoice amount Outgoing Same services, same rates

7 TRANSPORT AND CUSTOMS CLEARANCE INFORMATION AND INSTRUCTIONS FOR AIRFREIGHT SHIPMENTS Consigning instructions: IML Messe Logistik GmbH Bruno-Kreisky-Platz 1 Austria Center Vienna A-1220 Wien Exhibitors name: Booth No.: ALL AIRFREIGHT SHIPMENTS MUST ARRIVE AT AND BE ROUTED TO VIENNA AIRPORT ONLY. Deadline for arrival in Vienna: 4 working days prior to first day of move-in Shipping Pre-Advice: Copy of Air Way Bill as well as of Invoice, Packing List or Carnet-ATA, must be faxed or ed latest 2 working days prior to arrival of your shipment. Documentation/Packing For all Non-EU shipments, we require 3 originals of a Proforma Invoice/Packing List either on your letterhead or the attached form can also be used. It is imperative to pack and invoice separated by Customs Status (temporary imports, give aways). Austrian Customs must be able to easily sort out which item is packed in which package. Any charges as unpacking, repacking, etc. will be passed on to yourself. Each Proforma Invoice/Packing List must be signed and stamped. Hand written Invoices are not acceptable. Items with 0,- value are not acceptable. HTS No. (Customs Tariff No./customs heading) must be mentioned for each item. A product brochure and/or description must be attached to the Proforma Invoice/Packing List wherever possible. Alternatively, a Carnet-ATA for Exhibition Goods and Standbuilding material, being completely re-exported, can be used. For all EU shipments, we require 2 originals of a Packing List either on your letterhead or the attached form can also be used. Case Marking Please use the attached Label.

8 TARIFF FOR AIRFREIGHT SHIPMENTS Incoming (1 cbm = 333,- kgs) from free arrival Vienna Airport: Handling (but excluding payment of Airport related charges), transport to Austria Center Vienna, offloading and handling to the booth incl. intermediate storage, providing of forklift, pallet truck and laborer MINIMUM per shipment EUR 190, kgs per 100 kgs EUR 58, kgs per 100 kgs EUR 53, kgs per 100 kgs EUR 50, kgs per 100 kgs EUR 47,70 over kgs upon request Airport related charges EUR 0,5 per kg chargeable weight, Min. EUR 55,- Customs clearance charges (Temporary, permanent, Carnet-ATA) Up to 500 kg per clearance EUR 115, kg per clearance EUR 190,00 over kg per clearance EUR 230,00 + Temporary import bond 1% of CIF value, Minimum EUR 50,00 + per additional customs tariff No., past 1 EUR 8,00 T-Document Registration to customs EUR 60,00 Issuing of T-Document EUR 60,00 T-Document Security (Export only) 0,2% of CIF value, Minimum EUR 25,00 Cancellation of Temporary import bond (Export only) EUR 55,00 Handling of empty packaging materials Pick up, storage and return per cbm EUR 50,00 Handling of full goods Pick up, storage and return per cbm EUR 55,00 Working hours Normal working hours: Monday - Friday 7.00 am pm Overtime: Monday - Friday 7.00 pm 7.00 am + 50% Saturday + 50% Sunday, public holidays + 100%

9 Miscellaneous fees Duties and taxes for final importation as per official receipt + 10% advance payment fee 50% Late arrival surcharge for all shipments arriving 3 working days or less prior to requested delivery date SVS (Mandatory forwarders insurance) Documentation per Invoice/order EUR 20,00 Financing fees in the amount of 4% from our invoice amount Outgoing Same services, same rates

10 CONTRACT FOR PAYMENT FORM This is to accept the Liability/Insurance/Terms of Payment and charges invoiced by IML to the below mentioned company and to arrange payment as per the details given below. IML Messe Logistik GmbH Bruno-Kreisky-Platz 1 Austria Center Vienna A-1220 Wien robert.kokoschik@iml-vienna.at Please accept this as authority to charge my Credit Card as follows: SECTION 1 EXHIBITOR INFORMATION Exhibitor/Company Name: Stand #: Name of Exhibition: ASRS 2015 SECTION 2 - TERMS OF PAYMENT AND SECURITY If you prefer not to or are unable to complete the following, advance payment will be required. I hereby authorize the use of this credit card for payment (NB all credit card charges subject to a 5% handling fee) I hereby authorize the use of this credit card as a security against non-payment in full within 15 days of invoice date. (NB all credit card charges subject to a 5% handling fee) Charge to: Cardholder Name: Visa Master Card Card Account Number: CVC: Expire Date: Cardholder s Signature: SECTION 3 - INVOICING / STATEMENT INFORMATION: Please invoice all charges to: Company Name: Attention: Address: City: Zip Code: Country: VAT No.: Tel: Fax: This Document was completed by: Print Name in Full: Date: Title address:

11 IML MESSE LOGISTIK GMBH EXHIBITION ASRS 2015 SHIPPER SEA / AIR / ROAD / COURIER GROSS WEIGHT KGS MEASUREMENTS L W H CMS CASE NO. OF BOOTH NO.: HALL:

12 IML - Messe Logistik GmbH PACKING LIST FOR EU SHIPMENTS Shipper: Consginee: "Exhibitors Name" Date c/o ASRS 2015 Page No. Im Austria Center Vienna TOTAL PCS A-1220 Vienna TOTAL KGS Hall: Booth No.: VAT Reg. No. IMPORT STATUS Case No. Item No. Quantity Description weight Dimensions LxWxH Unit Price Total Value return giveaway sold The material described above is of... Origin. Authorized Signature/Stamp TOTAL CIF VALUE

13 IML - Messe Logistik GmbH PROFORMA INVOICE/PACKING LIST Shipper: Consignee: "Exhibitors Name" Page No. c/o ASRS 2015 Date Im Austria Center Vienna TOTAL PCS A-1220 Vienna TOTAL KGS Hall: Booth No.: Customs Category Case No. Item No. Quantity Description weight HTS Tariff No. Unit Price Total Value return giveaway sold The material described above is of... Origin. Authorized Signature/Stamp TOTAL CIF VALUE