STATEMENT OF WORK DATA ANALYST. Procurement Modernization in Indonesia

Transcription

1 STATEMENT OF WORK DATA ANALYST Procurement Modernization in Indonesia INTRODUCTION The United States of America acting through the Millennium Challenge Corporation ( MCC ) and the Government of the Republic of Indonesia (the Government ) have entered into a US$600,000,000 Compact for Millennium Challenge Account assistance to help facilitate poverty reduction through economic growth in Indonesia through three projects: the Green Prosperity ( GP ) Project; the Community-Based Nutrition to Prevent Stunting Project; and the Procurement Modernization Project. The Government of Indonesia, acting through the Millennium Challenge Account Indonesia ( MCA-Indonesia ) intends to apply a portion of MCC funding to eligible payments under a contract for which this Request for Qualifications is issued. Any payments made under the proposed contract will be subject, in all respects, to the terms and conditions of the Compact and related documents, including restrictions on the use and distribution of MCC funding. No party other than the Government and MCA-Indonesia shall derive any rights from the Compact or have any claim to the proceeds of MCC funding. The objective of the Procurement Modernization Project is to achieve cost and efficiency savings on procured goods and services, while assuring their quality satisfies the public need, and to achieve the delivery of public services as planned. These savings should lead to greater provision of goods and services to the economy that will positively impact economic growth. Further, the Procurement Modernization Project will help support the implementation of the legal and institutional reforms of Perpres 54 and 70, a newly enacted Presidential Decree on Procurement in Indonesia. These regulations require that permanent, independent procurement service units (ULPs) be established through the government, at national and subnational levels. While over 100 ULPs have been newly established throughout the country in response to Perpres 54, there remains a need to more clearly define the path to establishing ULPs at national and subnational levels, delineate organizational boundaries, and define roles and responsibilities of the ULPs within the structure of the spending units. The most important next steps in the procurement reform agenda for Indonesia are to build the professional procurement workforce, create institutionalized roles and structures that provide sufficient authority to implement good practice, and to provide a career path to incentivize adherence to best practice. To this end, the MCC-funded Procurement Modernization Project will be implemented by the National Office of Public Procurement (LKPP) through two main activities: (1) Improving the procurement function by increasing the capacity and professionalization of the procurement function (the Procurement Professionalization Activity ) and (2) Supporting the development of procurement policies and procedures for public private partnerships ( PPPs ) and sustainability procurement (the Policy and Procedure Activity ).To this end, the MCC-funded Procurement Modernization Project will be implemented by the National Office of Public Procurement (LKPP) through two main activities: (1) Improving the procurement function by increasing the capacity and professionalization of the procurement function (the Procurement Professionalization Activity ) and (2) Supporting the development of procurement policies and 1

2 procedures for public private partnerships ( PPPs ) and sustainability procurement (the Policy and Procedure Activity ). The Procurement Professionalization Activity includes the sub-activities to improve the Institutional Structure and Professionalization of ULPs. This will be conducted in two phases. The first phase, which is expected to encompass years one to three of the Compact Term, will support a subset of up to thirty (30) ULPs that will receive comprehensive institutional mentoring, extensive capacity development through formal training and technical mentoring and an automated procurement management information system ( Phase One ). The second phase will last for the balance of the Compact Term and will entail a scaling up of Phase One with an adjustment in design, if necessary, to yield the best results for the Project ( Phase Two ). With this Request for Qualifications, MCA-Indonesia is seeking an experienced Data Analyst, to assist the Procurement Modernization Director and the Senior Advisor and Project Management PMIS in the delivery of the data gathering, analysis and reporting of procurement data within the PMIS project logic, on a consultancy basis to complete the tasks of this scope of work. SCOPE OF WORK MCC s support for the Procurement Modernization Program in Indonesia is to be provided according to a phased approach. Phase I is a demonstration and learning phase, and Phase II will proceed by building on any successes and the lessons of Phase I. During Phase I, the aim of the program will be to assist the Indonesian government and LKPP to build professional skills, information technology capacity, and develop and demonstrate successful models for Procurement Modernization in achieving the objectives laid out for the program (i.e. achieving public sector savings while enhancing or maintaining the quality and value of procured goods and services.) Phase I, will therefore be implemented in such a way as to enable learning about (1) which institutional arrangements for ULP s and Frame Agreements are required to be successful in which contexts, and (2) which capacities, tools and information technology systems or uses, professional training, and/or control and support functions such as procurement audits or quality control are significant to the achievement of the objectives of the program. The information technology elements of phase 1 are an electronic catalog system and specific elements of a procurement management information system (PMIS). These systems require the establishment of a unified Procurement Classification System for the purposes of aggregated data collection, spend analysis, procurement planning and procurement category management. LKPP and MCA-I have established UNSPSC as the base, from which a GoI Procurement Classification Schema will be established for the program. 2

3 GOAL AND OBJECTIVES The primary goal of this engagement is to work within the MCA-I / LKPP project team to: Establish the procurement classification schema, Establish the systems for use within the program, Classify the spend data, and procurement plans of the ULP s and the budget units to which they are connected. Development of the methodologies, structured rules and data cleansing routines for the classification of the general procurement plans, transactions and vendor files applicable to each ULP, prior to inclusion within the Data-warehouse and Spend Analysis application developed for the compact The role will work closely with the Senior Advisor and Project Manager PMIS for these compact sub-activities. TASKS & DELIVERABLES: Job Summary The Data Analyst is part of a team responsible for the development of a GoI Procurement Classification schema, based on UNSPSC, for the use within the procurement modernization compact between MCA-I and LKPP. The project will involve: Evaluation of the preliminary subsidiary schema derived from UNSPSC in previous phases against the spend of the Pilot ULPs in phase 1 of the program Finalize the selection of the subsidiary schema, from the full UNSPSC schema, for use in the program Translation of the selected subsidiary schema into Bahasa Indonesia Testing of the program schema against the General Procurement Plan of the budget units of the pilot ULP s Application of the Procurement Classification schema against the spend data of the pilot ULP s to create a classified spend data-base for each ULP Development of the methodologies, structured rules and data cleansing routines for the classification of the general procurement plans, transactions and vendor files applicable to each ULP, prior to inclusion within the Data-warehouse and Spend Analysis application developed for the compact. Communication and presentation of the schema and its logic to LKPP for use, by LKPP beyond the program boundaries 3

4 The consultancy will be for a Base Period of 12 Months, with 3 options of 12 months. The following specific deliverables are required: Deliverables applicable to the Procurement Classification Team are: 1. Final Subsidiary Procurement Classification schema in English and Bahasa Indonesia 2. Pilot ULP 2014 General Procurement Plan(s), classified according to the schema 3. Pilot ULP Spend data classified using the schema and related systems 4. Mapping files, structured rules and indexes applicable for classification 5. Training and walk-through documentation for the use of the classification schema 6. Presentation materials for LKPP in Bahasa Indonesia Deliverables applicable to Data Analyst are: The gathering and delivery of the Pilot ULP spends data classified to the Procurement Classification schema and maintain the databases and data systems. Development of the methodologies, structured rules and data cleansing routines for the classification of the general procurement plans, transactions and vendor files applicable to each ULP, prior to inclusion within the Data-warehouse and Spend Analysis application developed for the compact. Identify, analyse, and interpret trends or patterns in complex spend data sets. Monthly progress reports that provide: a) updates on the implementation of the Procurement Classification activity, b) updates on the analysis and implementation of the data-related tasks with comments on issues that need to be considered or addressed, c) evaluation of the implementation of the data-related tasks of the PMIS activity and d) recommendations to address data-related issues and to improve the structure and implementation of the PMIS activity. Trip Reports following any domestic and international trips made in support of the PMIS activity The deliverable schedule is as follows: Report Monthly Progress Reports (12) Trip Reports Expected Date 10 th of each Month. (1 Hard Copy and an electronic version via either or CD) Within one week of travel (Electronic via ) 4

5 QUALIFICATIONS FOR THE DATA ANALYST The Data Analyst will focus on the data elements of a procurement classification system to support the ULP s and the compact. The consultant must have the following mandatory qualifications: Undergraduate degree in Computer Science, Mathematics, Economics, Information Management or Statistics or field relevant to tasks of this assignment. Must have minimum two years professional experience in data analysis tasks that are relevant to the activities in this assignment and that demonstrate that the consultant possesses the knowledge and skills to perform this assignment successfully. Advanced level of knowledge of Microsoft Excel. Proven analytical skills with the ability to collect, organize, analyse, and disseminate significant amounts of information Fluency in Bahasa Indonesia oral and written Fair level of English oral and written In addition to the above the following experience is desirable: Proven experience data queries, report writing and presenting findings Proven experience with reporting packages (Business Objects or similar), databases (SQL or similar), programming (XML, JavaScript, or ETL frameworks) Work experience in Indonesia Experience of statistics and using statistical packages for analysing large datasets (Excel, SPSS, SAS, or similar) Fluent in English oral and written. PERIOD OF PERFORMANCE This contract is country based; the Consultant will be expected to provide 40 hours per week (excepting holidays) for 12 months of service in Indonesia during base year contract period. It is anticipated that this level of service will be required during option periods one, two and three. The level of service will be subject to negotiation between the parties when the options are exercised. SERVICES AND FACILITIES TO BE PROVIDED BY MCA-INDONESIA Office space will be provided to the consultant while in Indonesia Airfare for domestic travel within Indonesia when travel requested by LKPP or MCA- Indonesia. Airport Tax associated with domestic travel. Lodging expenses beyond the Jakarta metropolitan area when domestic travel has been 5

6 requested by LKPP or MCA-Indonesia. FACILITIES TO BE PROVIDED BY THE CONSULTANT Consultant will provide all other equipment and expenses as needed to perform the services except as specifically stated to be provided by MCA-Indonesia. This includes but is not limited to: computer, lodging while in Jakarta, local transportation (except domestic airfare) 6