1. Book an appointment

Transcription

1 How Student Advising do I book System User an Guide? This guide provides instructions to help you book an with an adviser in your Faculty, School or Department via the Student Advising System (SAS). 1. Book an 1.1 Log in to the SAS. 1.2 On the home page, click on the Calendar tab. 1.3 In Calendar, click on Advising Appointment. 1 of 6

2 1.4 In the Requested Appointments section, click on Request New Appointment. An Advising Appointment screen will display. The green Hints box at the top of the screen provides step by step instructions on how to request an. 1.5 Select an Appointment Type. Note: You must select an Appointment Type before you complete further fields. 2 of 6

3 1.6 Complete the remaining fields to locate an available. Refer to the table in section 2 for further details about each field. As you populate each field in the form, the system will search for results that match your criteria. Results will display in the right hand side of the screen as shown in the example below. 1.7 Click on the you wish to request. Student Notes is a mandatory field. A pop up box will ask you to confirm the. 3 of 6

4 1.8 Click on Submit Request to confirm the (located at the bottom of the pop up). The approved will show in the Approved Appointments section of the screen. 1.9 An Appointment Approved notification will be sent automatically to your student Gmail account An Appointment Reminder notification will be sent to your student Gmail account 24 hours prior to your. 4 of 6

5 2. Advising Appointment search fields The table below provides details on each field in the Appointment Request form. Field Name Usage Comments Type Date Range Time Range Length Location Type of advising required Advisers offer a range of types A set of date parameters for the A set of time parameters for the Length of s that have been offered by advisers Location that the advising will take place Only one type can be selected Time range 12:00am 11:30pm Multiple lengths can be offered by advisers (from minutes) Only a single location can be selected Advisers Name of the adviser Only a single name can be selected Check availability Used when booking an The system will check availability when each field is populated Refine results Days of the week time selectors Select times on each day of the timeslot that the adviser is available for advising s Tip: If no results are shown, change parameters Contiguous blocks of time and separate blocks of time within any day can be set. e.g or 7-8 and of 6

6 3. Appointment Guidelines Question How will I know when my request has been approved? How far in advance can I request an? What is the minimum notice to request an? How much notice do I have to give to change an? Why can t I reschedule my? Will I receive an reminder for my? Answer All requests are automatically approved. Once you submit a request, an notification will be sent to your university account confirming the. This will depend on who you are requesting an with. Local areas can release s up to 90 days in advance; however, they may only allow bookings up to 2 weeks in advance. This will depend on the vacancies available; however, the system will allow you to submit a request up to half an hour prior to the start time of an. If you need to reschedule or cancel an, you can do so up to one hour before the start time. When rescheduling an you will not be able to select the same date and time as the original. If you wish to select the same date and time, you must cancel the original and create a new request. An reminder notification will be sent to your University student Gmail account 24 hours prior to the start date. 4. Related documents The following documents are also available for further information: Document name Student Advising System User Guide View an Student Advising System User Guide - Book an Student Advising System User Guide - Cancel an Description View an approved advising Book an advising Cancel an approved advising 6 of 6