Online Daily Lesson Planning Software. Goochland County Public Schools. Version 2.0 FileMaker Pro

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1 Welcome Welcome to Goochland s Online Lesson Planning Software. As we refer to this product I ll call it DLP (daily lesson planner). Currently, it s set up as a FileMaker Pro database which uses the database software File Maker Pro (FP3). When you open your DLP, you will see it trying Online Daily Lesson Planning Software Goochland County Public Schools Version 2.0 FileMaker Pro to connect to the FP3 database. As you enter lesson plans, they are stored on the server. Administrators, from the server, can then review lesson plans even when you don t have the DLP file open. Password The first thing you will encounter when you double click on the DLP.fp3 file on your computer is a password dialog box. Here, enter your password. As with all passwords, do not write them down in a publicly-accessible location. While it s a rule of thumb never to write down passwords, it s not a bad Prepared by John Hendron jhendron@glnd.k12.va.us page 1

2 idea to keep an index card at home with your Goochland passwords... some teachers have been known to start the new school year a bit forgetful... Weekly View Screen This view is what you should see next. It presents the school week at a glance. The date of the week appears at the top, and you can advance forward or backward in the calendar using the arrows in the top left- and right-hand sides of the screen. On my screen, I ve divided my day into four blocks. You can change the number of classes or periods to accommodate your school day. At the bottom of each column is a notes column where you can place notes or reminders about the day: Assembly at 1:00 PM or Collect permission slips. To enter plans for a day, click in the empty block. page 2

3 Choose a Schedule When you create a new day, you ll be asked to choose which schedule you want to use. These can be setup in the preferences. For now, I chose Schedule 1 which includes the times for the blocks. I then click on Create Day. Once you click on one block of time for that day, the day has been created and you do not Above Creating a Day Choose the Schedule you want to use for this day. You can set up the different schedules by clicking on Preferences in the Weekly View. need to go through this process again. Class View Screen Once you have created a day, the block of time (period, block, class) is displayed. This is where you will enter the information that makes up your plan. On the left are the various categories or components of the plan. If you have filled in the subject area and grade on the right-hand side, clicking on Look Up under objective brings up a window of objectives for that subject area. Two SOL can be indicated by lesson, and even looked up instead of entering them by hand. First, from the pull-down menu on the right, choose a subject area then click on Look Up. Here, the SOL are listed. Upon choosing one, it page 3

4 appears in the white box below the SOL Area header. Many people find the large Notes box helpful for writing down details of the lesson, approaches, or anything else you ll need to know. The contents of the Notes box, incidentally, appears in the Weekly View for that block of time. Looking Up SOL Below is an example of what the SOL screen for Math looks like. You can bring up the listing of SOL by clicking on Look Up, under the SOL Area heading in the block-view of a lesson. Above Printing You can archive plans, or share with others. Choosing Print from the weekly view gives you several options: * print the weekly form * print all days for the week * pritn all details for each day * print a blank form Choose Print to confirm the type of printout you would like, or Cancel to return to your plans. page 4

5 Preferences Click on the Preferences tab under the weekly view. This is where you can define up to 3 different schedules. At the high school, I only used one schedule. I found the approximate times for the class blocks by using the pull-down menus. I can also choose here between 2, 4, 6, or 8 classes per day. Above Printing out a class plan If you choose Print when editing a specific block or class, the print options change. You can choose to print the Detail Form which are your plans, or a blank form. The blank form might be handy for a substitute teacher. Click on Done to leave the preferences. Online Help As with many software products, the DLP has an online-help section that offers clues on basic usage. Help is available by clicking on the? in most views. page 5

6 Online Help Screen Opposite, Left The Online Help Screen Opposite, Right The Daily View Screen Prepared August 2001 Searching You can search through plans by date, SOL area, or SOL number. Unfortunately, after choosing Search, your only choice to exit is to Print. If you do not wish to print the results of your search, Quit the online lesson planner (Command-Q on the keyboard) and begin again. Daily View You can also view your lesson plans by the day. Click on the tab Daily View at the bottom of the Weekly View screen. Within this view, you can also switch days by clicking on the arrows at the top of the screen. I m Done! When you are done entering plans, click on QUIT in the weekly view. This will update the server s files and exit the FP3 application. page 6 The Future Later this year, we ll be changing our Online Lesson Planning software. Instead of a FileMaker based client, we ll use a web-based planner you can access anywhere you find an Internet connection. The look and feel of this new product is extremely similar to the DLP version 2.0.