International Freight Forwarding, Customs Clearance and On-Site Services

Transcription

1 DB SCHENKERfairs DB SCHENKERfairs International Freight Forwarding, Customs Clearance and On-Site Services GUIDELINES for Overall coordinating office: 1347 S. Mt. Prospect Rd Des Plaines, IL Telephone: (847) Fax: (847)

2 Introduction DB Schenker is pleased to provide you with the highest quality of international logistics and customs clearance solutions for your international trade show, fair, and/or exhibit. Our goal is to transport your exhibit materials when you need them, to where you need them, on time. Through our dedicated offices, we offer seamless supply-chain management solutions with personalized consultants to aid you from the planning stages of the trade show through tear-down. Our services include: Consultancy Services Domestic transportation to our consolidation points and /or ports of export Export documentation including translation of invoices, air waybills, ocean bills of lading, shipper s export declarations and any other necessary documentation Transport insurance Transport via ocean and airfreight consolidation and direct services to the show site Overseas customs clearance formalities Intermediate warehousing Delivery to the exhibition stand Labor and equipment for unpacking, set up and repacking On-site supervision Pick up, storage and return of empty packing materials Export customs clearance formalities Return transport to point of origin or final destination U.S. Customs clearance formalities upon return of your shipment Table of Contents Cut-Off dates for Shipping Delivery Addresses Marking EU Measures for Coniferous Wood Hazardous Shipments U.S. Shipments of Foreign Made Goods Documentation ATA Carnet Export Licenses & Regulation Transport Insurance Courier Services On-site Services in Munich Disposition of Goods at Show End Return Shipments: Customs Clearance, 10+2 & Revised Import Regulations Terms and Conditions

3 Cut-Off Dates for 2016 ASAP January 18 January 25 February 1 March 17 April 8-10 Notification of approximate freight volume and weights. Please see our Freight Information Sheet. Latest date for arrival of cargo and documents at our West Coast warehouses for ocean freight consolidation. 1 Latest date for arrival of cargo and documents at our Chicago warehouse for ocean freight consolidation. Latest date for arrival of cargo and documents at our New York warehouse for ocean freight consolidation. Latest date for arrival of cargo and documents at ALL Schenker warehouses for airfreight consolidation. Delivery of exhibits to your booth and collection of empty packing materials for storage during the exhibition. April Duration of bauma April April 17 (P.M.) Necessary instructions to Schenker Munich delegates for the disposition of your exhibit goods at the conclusion of the fair. Return of empty packing materials and collection of goods at your booth for transport after the fair. Dates apply to general cargo. Hazardous cargo may require additional days please contact your Schenker representative. 1

4 Delivery Addresses *Notification of delivery and booking number is required for all ocean freight received. Please call your Schenker representative with delivery details before transport. Warehouse Location Ocean Freight Airfreight Correspondence Northern West Coast For delivery address please contact: Mr. Justin Schneider c/o Jet Cargo 380 Littlefield Avenue So. San Francisco, CA Attn: Mr. Justin Schneider Please use Chicago correspondence Southern West Coast For delivery address please contact: Ms. Justin Schneider c/o Jet Cargo 990 East 233 rd Street Carson, CA Attn: Mr. Justin Schneider Please use Chicago correspondence Chicago For delivery address please contact: Ms. Cheryl Gajewski / Ms. Melissa Ayala fairsexport.chicago@dbschenker.com c/o Jet Cargo 1333 S. Mt. Prospect Rd Des Plaines, IL Attn: Ms. Cheryl Gajewski Ms. Melissa Ayala 1347 S. Mt. Prospect Rd Des Plaines, IL Attn: Ms. Cheryl Gajewski Telephone: (847) Fax: (847) New York & East Coast For delivery address please contact: Mr. Richard Gambuzza fairs.new-york@dbschenker.com c/o MRZ Trucking Co th Ave Jamaica, NY Attn: Mr. Richard Gambuzza Please use Chicago correspondence Marking Your Shipment Please mark all pieces as follows: bauma 2016 c/o (Exhibiting) Company Name Hall Nr., Stand Nr. Munich, Germany Gross Weight: lbs., kgs. Nr. 1 of 2, etc. Made in U.S.A. (if applicable)

5 European Union Measures for Coniferous Wood (Pallets) The Commission of the European Communities requires heat treatment and marking of all new and used coniferous (e.g. pine, spruce, fir) non-manufactured wood packing material (NMWP) originating in the United States, Canada, China or Japan. This is to prevent the introduction of the pinewood nematode into the EU. Hardwoods are exempt. In order to meet the standards adopted by the EU, NMWP must be heat treated or kiln dried. The wood must bear a mark indicating the organization that treated the NMWP and the location of that organization. If you plan on using wooden pallets or wooden crates made of coniferous wood for ship- ping, we kindly ask that you contact your respective Schenker office to discuss this in greater detail. You can find more information at the following web site: Hazardous Shipments Hazardous, flammable and toxic materials of any nature are not permitted to move in a consolidation without prior approval. Please provide us with the material safety data sheets (MSDS) should your shipment include dangerous goods. All hazardous shipments must be marked with the correct placards and IMCO classifications. Please give advance notice to Schenker and have your hazardous cargo arrive at Schenker s warehouses at least one week earlier than the dates provided on page one. Delays should be anticipated as such cargo is only loaded per the pilot/captain s discretion and given the lowest priority over other cargo. U.S. Shipments of Foreign Made Goods Goods that will return to the U.S. after the exhibition, which are not of U.S. origin, will need to be registered with U.S. Customs prior to export to Munich. By registering the goods with U.S. Customs, we can avoid the possibility of customs duties and penalties being assessed upon the return to the U.S.A. Please notify Schenker if you wish to have your shipment registered. Please allow extra time for this service. 3

6 Documentation For your convenience, any required forms cited below, including samples will be provided when necessary. Shipper s Security Endorsement and Contract of Carriage The FAA requires that a Shipper s Security Endorsement form accompany every export shipment departing from the United States. In addition, a valid Contract of Carriage must also be on file with Schenker at least 10 days prior to tendering your cargo. Failure to comply with these FAA directives will result in shipments being detained. TSA directive for U.S. bound freight Effective November 15, 2010, TSA requires documentation supporting that the shipper has been established as a customer for a minimum of 30 days prior to tendering freight to an airline for a U.S. bound flight. Please note that a signed contract of carriage can be used for this purpose. Power of Attorney In order for Schenker to export your shipment, it is necessary to have an Export Power of Attorney form completed and returned prior to the shipping of your exhibition goods. Commercial Invoice / Packing List 3 Copies of a commercial invoice / packing list in English are required. Please list the exact description of each item, its corresponding value, a total CIF value and its country of origin or manufacture. A brochure or catalog corresponding to the items in your shipment will be necessary in order to properly classify your goods with German Customs. It is necessary that each item be listed with its full description and corresponding value. The use of product codes, abbreviations, "No Value" and "No Charge" will not be accepted. Your company's Federal I.D. number and any applicable license numbers should also appear on the invoice/packing list. Furthermore, any serial numbers and model numbers should be listed with their respective items. In case your shipment has been sold prior to the exhibition, it will be necessary for you to prepare a final invoice/packing list in addition to the above invoice/packing list. This invoice should be ad- dressed directly to the buyer with their complete address and telephone number. Please issue the final invoice/packing list on your own letterhead or invoice form. Stringent German Customs regulations require a mandatory product brochure or catalog describing your merchandise. We kindly ask that a/the brochure accompany your invoice. German Customs will use this brochure as a reference to classify your product. Therefore, your descriptions listed in your invoice should match the information in your brochure. Each invoice/packing list should be addressed as follows: Bauma 2016 c/o Your Company Name Hall Nr., Stand Nr. Munich, Germany Attn: Name of person in attendance at booth 4

7 ATA Carnet An ATA Carnet is a special document to simplify customs procedures and temporary imports for certain goods and equipment. An ATA Carnet may be beneficial to you if your goods are of high value and will travel to other foreign countries accepting the Carnet agreement and ultimately return in full back to the U.S.A. For more information, visit on the Internet. Inquiries regarding ATA Carnets should be directed to the U.S. Council for International Business at (800) Export Licenses and Regulations It is the shipper's responsibility to contact the U.S. Department of Commerce and/or U.S. Department of State to find out if their goods require a license or not, and to advise Schenker accordingly. Failure to comply with U.S. Export Laws will end in the seizure of your goods by U.S. Customs at the port of export and possible criminal prosecution. Transport Insurance We recommend that your exhibit material be insured for the movement overseas to the exhibition, during the exhibition and the return movement back to the U.S.A. It is very important that you contact your own insurance carrier to make sure that your shipment is covered by your own policy. *If you will need to purchase insurance coverage, Schenker can insure your goods upon written request only. Verbal agreements will not be accepted. Courier Services If you plan to have airfreight shipped beyond our established cut-off date, or if you have a last minute emergency shipment, we suggest that you first contact your Schenker representative prior to utilizing a courier service (e.g. FedEx, UPS, DHL etc.). Depending on the details of your shipment, time frame and current airline backlogs, we will advise you if Schenker can handle the cargo or if it is best to utilize a courier company. Should you decide to use a courier service, we strongly recommend that the shipment be consigned directly to Schenker Munich rather than to your booth. Courier companies will not leave cargo in your booth unless there is a representative present to accept the shipment. Furthermore, courier companies are not set-up to import merchandise on a temporary basis and at times have difficulties clearing items on a definitive basis (depending on the value and commodity). By consigning your shipment directly to yourself, c/o Schenker Munich, they will ensure that the shipment is received, cleared through German Customs and ultimately delivered to your booth as requested. 5

8 On Site Services in Munich German Import Customs Clearance Upon arrival of your shipment at the Munich fairgrounds, your goods will be entered either on a temporary basis or on a definitive, duty paid entry. This depends on how your invoice is prepared and/or by local customs regulations. Your shipment will be subject to an intensive examination by German Customs authorities to clarify/verify items that are listed on your invoice/ packing list. Therefore, it is very important to be precise with piece counts, descriptions and to include a copy of the brochure or catalog for the items listed on your commercial invoice. Once the shipment has cleared customs, it will be held in Schenker Munich s bonded warehouse until the requested delivery date to your exhibition booth. Your shipment will not be released for delivery until a written confirmation is received from German Customs. Labor and Equipment Schenker can provide labor, lifting equipment and packing materials upon request to assist you in the unpacking, repacking and set-up of your goods at your booth. Please note that our personnel are only skilled in freight handling. Other services for carpentry work or display wall set-up should be referred to a skilled display stand builder. Storage of Empties Once your merchandise has been unpacked and you wish for Schenker to save your packing cases and packing materials during the show, it is very important that you advise Schenker on-site so they can prepare a work order to pick-up your empties. Schenker will provide labels, which should be completed and affixed to the empty items to be stored. All labeled cases will be picked-up from your booth, stored during the show and automatically returned to your booth at the end of the show. Please do not store full cases with your empty cases as they will not be accessible during the show, nor will Schenker be held responsible for missing articles upon the return to your booth. Please contact Schenker to arrange special warehousing of full goods that need to be accessed during the exhibition. 6

9 Disposition of Goods at Show End At some point during the exhibition either a Schenker representative will contact you at your booth, or you should contact our Schenker office on-site to submit instructions about the final disposition of your exhibits at the end of the show. Goods that are designated on your invoice for DEFINITIVE importation will be immediately assessed duties and taxes. This will allow the exhibitor to sell, giveaway or abandon their goods during or at the end of the fair without further German Customs intervention. Exhibits that are designated on your invoice for TEMPORARY importation will defer duty and tax assessments until the disposition of the goods is decided during the fair. Goods entered on a temporary basis cannot be sold directly from the booth, given away or abandoned at the end of the fair until authorization is granted by German Customs. It may be necessary to issue a new invoice consigned directly to the company purchasing your goods. Duties and taxes for goods sold to European Community companies can be assessed directly in Munich and billed either to the buyer or back to your company in the U.S.A. Return Shipments U.S. Customs Clearance Upon your instructions, Schenker can offer the same consolidation freight services via air and ocean back to the U.S.A. Transit times for return airfreight will be approximately 1 2 weeks, and ocean freight will take approximately 3 5 weeks (this may be delayed if U.S. customs exam is required). Depending on your commodities and shipment values, it is sometimes cost effective to abandon your goods after the show and pay the duties and taxes rather than pay the return charges. All shipments returned to the U.S.A. will need to clear U.S. Customs. Should you wish for Schenker to clear your shipment on your behalf, it will be necessary to have a Master Customs Power of Attorney form completed and returned prior to preparing the customs documents. Otherwise, the shipment can be turned over to your appointed broker. Importer Security Filing (10+2) Effective January 26, 2009, U.S. Customs requires all ocean freight shipments arriving via U.S. Ports are subject to Import Security Filing (ISF). Schenker custom brokers can file your ISF, also known as Please contact your local Schenker Representative or Schenker U.S. Fairs and Exhibitions department for more information. Detailed information can be found on: U.S. Import Regulation Revision Effective September 16, 2005, USDA revised the import regulation for wood packing material (WPM). The regulation requires WPM coming into the U.S. to be treated and marked. If your WPM is not treated and marked, your cargo may be subject to immediate export. Please contact your Schenker representative and visit for more information. 7

10 Bon Voyage Schenker wishes you a successful bauma We hope that we can assist you in fulfilling your overall expectations. Please always feel free to contact Schenker at any time with any questions or information you may need. Terms and Conditions The cut-off dates selected ensure ample time for transportation to Munich, German Customs clearance and delivery to your exhibition stand. Should you not be able to meet the cut-off dates listed in these instructions or need your cargo to arrive earlier in Munich for additional set-up time, it is very important that you notify Schenker immediately so alternative plans can be arranged. Schenker will not accept responsibility for late delivery to the exhibition due to late arrival at our consolidation points in the U.S.A., as specified in our Shipping Instructions. Furthermore, Schenker s responsibility ends upon delivering the goods to your stand and only resumes once the cargo is collected from your stand at the end of the fair. We strongly suggest that a representative is present to receive the cargo prior to the fair and remains with your goods after the fair until Schenker picks them up. All service and work undertaken by Schenker are carried out exclusively to the terms and conditions laid down in our Company Terms and Conditions of Trading. The DB Schenker Terms and Conditions can be found here: Visit us on the Internet at 8