How To Organise The Fivb Beach Volleyball Championship

Transcription

1 FIVB - THIS IS VOLLEYBALL EVENT BIDDING Version 2 April 2016

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3 CONTENTS 06 INTRODUCTION FIVB President s Message 08 FIVB EVENTS LANDSCAPE 10 BIDDING TIMELINE 12 DETAILED EVENT FACT SHEET FIVB Volleyball Men s World Championship FIVB Volleyball Women s World Championship FIVB Beach Volleyball World Championships FIVB Volleyball World Grand Prix Finals FIVB Volleyball World League Finals FIVB Volleyball Club World Championship Men / Women 28 BENEFITS OF HOSTING 32 HOST CITY PROGRAMME 34 PRINCIPLES OF BIDDING 36 FIVB SUPPORT 04 / 05

4 FIVB PRESIDENT S MESSAGE Having spent most of my life in volleyball, I have been privileged to attend some of the biggest and best events around the world. It is thanks to the organisers of these occasions and the partnership with the FIVB that the volleyball family has been welcomed with open arms time and time again across the globe. I never tire of hearing similar stories from many of the FIVB s stakeholders. Volleyball and beach volleyball are growing, there is no denying that. Every year we attract more fans of all ages, and those supporters learn by attending FIVB competitions that ours is a thrilling and exciting sport to watch live. We have come so far in such a short space of time that it is important not to plateau or stall on this fantastic growth. Countries and cities have a golden opportunity to draw the spotlight on their communities. Competitions have taken place in all manner of venues from the Foro Italico in Rome to the beaches of Mexico or the halls of Puerto Rico there are no limits. With a wide range of properties, almost any city can have the opportunity to welcome volleyball and beach volleyball at any level. The FIVB Beach Volleyball World Championships The Netherlands 2015 produced a unique concept, with four cities hosting the tournament for the first time. This was an overwhelming success as a record attendance of almost 110,000 fans from around the world experienced sold-out matches. The Netherlands 2015 was preceded by the FIVB Volleyball World Championships 2014, with Italy welcoming the women s edition and Poland the men s. It was a true volleyball extravaganza, highlighted by an incredible 62,000 fans packing into the National Stadium in Warsaw for the opening men s match between Poland and Serbia. The event ushered in a new era, redefining the sport as dynamic family entertainment and setting a new benchmark for the future. I look forward to seeing where we will be heading next. Dr. Ary S. Graça F FIVB President 06 / 07

5 FIVB EVENTS LANDSCAPE FIVB VOLLEYBALL MEN S WORLD CHAMPIONSHIP FIVB VOLLEYBALL WOMEN S WORLD CHAMPIONSHIP BEACH VOLLEYBALL WORLD CHAMPIONSHIPS (DOUBLE GENDER) FIVB VOLLEYBALL WORLD LEAGUE FINALS (MEN) FIVB VOLLEYBALL WORLD GRAND PRIX FINALS (WOMEN) SWATCH BEACH VOLLEYBALL FIVB WORLD TOUR FINALS FIVB Events FIVB WORLD LEAGUE / WORLD GRAND PRIX (PRELIM. ROUNDS) FIVB VOLLEYBALL CLUB WORLD CHAMPIONSHIP (MEN & WOMEN) FIVB BEACH VOLLEYBALL WORLD TOUR FIVB BEACH VOLLEYBALL CONTINENTAL CUP FIVB AGE GROUP WORLD CHAMPIONSHIPS (VOLLEYBALL AND BEACH VOLLEYBALL) GRASSROOTS FIVB co-organised events FIVB VOLLEYBALL WORLD CUP FIVB BEACH VOLLEYBALL MAJOR SERIES FIVB VOLLEYBALL GRAND CHAMPIONS CUP NB: volleyball and beach volleyball are part of the official programme of the Olympic Games 08 / 09

6 VOLLEYBALL BIDDING TIMELINE MEN S WORLD CHAMPIONSHIP WOMEN S WORLD CHAMPIONSHIP Italy - Bulgaria Japan FIVB will accept bids from National Federations, agencies, private promoters, cities, corporate sponsors, etc. Offers may technically be accepted for one or several events and single or multiple editions WORLD LEAGUE FINALS WORLD GRAND PRIX FINALS CLUB WORLD CHAMPIONSHIP MEN CLUB WORLD CHAMPIONSHIP WOMEN BEACH VOLLEYBALL venues tbc venues tbc venues tbc BVB WORLD CHAMPIONSHIPS UNDER-AGE VOLLEYBALL WORLD CHAMPIONSHIPS U23 / U21(20) / U19(18) BEACH VOLLEYBALL WORLD CHAMPIONSHIPS U21 / U Launching Bid Awarding Subject to updates from time to time. Latest version always available on FIVB.com 10 / 11

7 FIVB VOLLEYBALL MEN S WORLD CHAMPIONSHIP 24 NATIONAL TEAMS FROM ALL CONTINENTS, AUTOMATIC QUALIFICATION FOR HOST COUNTRY NATIONAL TEAM 103 MATCHES IN TOTAL FLEXIBLE 3-4 WEEK MATCH SCHEDULE TARGETING A GLOBAL AUDIENCE OF 800 MILLION VIEWERS ON TV 3.8 MILLION ON DEDICATED EVENT WEB PAGES AND UP TO 10 MILLION ON FIVB S NETWORK OF SOCIAL MEDIA CHANNELS 150 COUNTRIES >550,000 TICKET HOLDERS AND LIVE SPECTATORS Most prestigious men s volleyball events organised by the FIVB (quadriennal) TAKE PART IN THE QUALIFICATION PROCESS 3-4 WEEK MULTI-VENUE / MULTI-CITY EVENT EXCITING SPONSORSHIP OPPORTUNITIES >500 Hours OF BRAND VISIBILITY IMPRESSIVE TV COVERAGE 2, >90 BROADCAST HOURS MARKETS (MIN) CHANNELS 12 / 13

8 FIVB VOLLEYBALL WOMEN S WORLD CHAMPIONSHIP 24 NATIONAL TEAMS FROM ALL CONTINENTS, AUTOMATIC QUALIFICATION FOR HOST COUNTRY NATIONAL TEAM 103 MATCHES IN TOTAL FLEXIBLE 3-4 WEEK MATCH SCHEDULE TARGETING A GLOBAL AUDIENCE OF 830 MILLION VIEWERS ON TV 2.7 MILLION ON DEDICATED EVENT WEB PAGES AND UP TO 10 MILLION ON FIVB S NETWORK OF SOCIAL MEDIA CHANNELS 140 COUNTRIES >300,000 TICKET HOLDERS AND LIVE SPECTATORS Most prestigious women s volleyball events organised by the FIVB (quadriennal) TAKE PART IN THE QUALIFICATION PROCESS 3-4 WEEK SINGLE OR MULTI-VENUE/ MULTI-CITY EVENT EXCITING SPONSORSHIP OPPORTUNITIES >400 Hours OF BRAND VISIBILITY IMPRESSIVE TV COVERAGE 1, >80 BROADCAST HOURS MARKETS (MIN) CHANNELS 14 / 15

9 ORGANISATIONAL & FINANCIAL OBLIGATIONS: (APPLICABLE FOR BOTH MEN AND WOMEN WORLD CHAMPIONSHIPS) Organise the FIVB Men/Women s Volleyball World Championship under the authority and control of a National Federation (NF) and an Organising Committee (OC) Offer at least four to six competition halls approved by FIVB / HTVB of which at least one venue should offer a minimum seating capacity of spectators specifically configured for the World Championship (2 Giant screens, LED advertising boards around Field of Play, a challenge system, LED Net) Secure the availability of a TV network (Host TV Broadcaster) ready to produce a world class TV signal of the matches, guarantee the total production of the basic and international feed, and guarantee the minimum live and delay broadcasting requirements OR leave all TV production with FIVB Bear the necessary expenses to secure manpower for the organisation (all staff and volunteers) Cover any kind of levies, taxes or charges on the event Provide accreditations to the FIVB and NF/OC contractual partners Provide five-star hotel accommodation for participating teams and delegates Provide local transportation for participants and guests Facilitate VIP area and professional hospitality services Guarantee a minimum average audience of 75% of the competition hall seating capacity Pay Hosting Fee to the FIVB as part of a Bidding Process after an following a successful candidature BIDDING GUIDE FREQUENCY PERIOD # PARTICIPANTS INCL. OFFICIALS AND DELEGATION OPENING OF BID PHASE AWARDING Every 4 years, next opportunity 2022 negotiable approx years (2016) - 4 years (2018) For more information on the event please refer to the FIVB This is Volleyball - Volleyball book 16 / 17

10 FIVB BEACH VOLLEYBALL WORLD CHAMPIONSHIPS (MEN & WOMEN) 48 TEAMS PER GENDER FROM ALL CONTINENTS, AUTOMATIC QUALIFICATION FOR HOST COUNTRY 208 MATCHES IN TOTAL FLEXIBLE 2 WEEK MATCH SCHEDULE TARGETING A GLOBAL AUDIENCE OF 130 MILLION VIEWERS ON TV 0.7 MILLION ON DEDICATED EVENT WEB PAGES AND UP TO 10 MILLION ON FIVB S NETWORK OF SOCIAL MEDIA CHANNELS Most prestigious double gender beach volleyball event organised by the FIVB (biennial) IMPRESSIVE TV COVERAGE >70 BROADCAST HOURS MARKETS (MIN) CHANNELS >100,000 TICKET HOLDERS AND LIVE SPECTATORS EXCITING SPONSORSHIP OPPORTUNITIES >300 Hours OF BRAND VISIBILITY 2 WEEK MULTI-VENUE / MULTI-CITY EVENT EXPERIENCED TV PRODUCTION THROUGH FIVB 18 / 19

11 ORGANISATIONAL & FINANCIAL OBLIGATIONS Organise the FIVB Beach Volleyball World Championships, under the authority and control of a National Federation (NF) and an Organising Committee (OC) Offer at least 4-6 (four to six) competition halls approved by FIVB / HTVB with a minimum seating capacity of 5,000 spectators specifically configured for the FIVB Beach Volleyball World Championships (2 Giant screens, LED advertising boards around Field of Play, a challenge system) Subject to conditions, secure the availability of a TV network (Host TV Broadcaster) ready to produce a world class TV signal of the matches, guarantee the total production of the basic and international feed, and guarantee the minimum live and delay broadcasting requirements OR leave all TV production with FIVB Bear the necessary expenses to secure manpower for the organisation (all staff and volunteers) Cover any kind of levies, taxes or charges on the event Provide accreditations to the FIVB and NF/OC contractual partners Provide five-star hotel accommodation for participating teams and delegates Provide local transportation for participants and guests Facilitate VIP area and professional hospitality services Guarantee a minimum average audience of 75% of the competition hall seating capacity Pay Hosting Fee to the FIVB as part of a Bidding Process after an following a successful candidature BIDDING GUIDE FREQUENCY PERIOD # PARTICIPANTS INCL. OFFICIALS AND DELEGATION OPENING OF BID PHASE AWARDING Every 2 years, next opportunity 2019 & 2021 Apr - Dec approx. 250 end of 2016 (for 2019 & 2021 edition) 2017 (for 2019 & 2021 edition) For more information on the event please refer to the FIVB This is Volleyball - Beach Volleyball book 20 / 21

12 FIVB VOLLEYBALL WORLD GRAND PRIX FINALS 6 BEST WOMEN S VOLLEYBALL NATIONAL TEAMS OF THE SEASON, INCLUDING AUTOMATIC QUALIFICATION FOR HOST COUNTRY NATIONAL TEAM 10 MATCHES IN TOTAL FLEXIBLE 5 DAY MATCH SCHEDULE TARGETING A GLOBAL AUDIENCE OF 200 MILLION VIEWERS ON TV 0.7 MILLION ON DEDICATED EVENT WEB PAGES AND UP TO 10 MILLION ON FIVB S NETWORK OF SOCIAL MEDIA CHANNELS IMPRESSIVE TV COVERAGE >100 BROADCAST HOURS MARKETS (MIN) CHANNELS EXCITING SPONSORSHIP OPPORTUNITIES >100 Hours OF BRAND VISIBILITY TAKES PLACE JULY/AUG IN A SINGLE VENUE Volleyball s flagship annual women s event established in 1993 The World Grand Prix Finals is a standalone highlight event concluding the World Grand Prix season BIDDING GUIDE FREQUENCY Annual, next opportunity 2017 PERIOD # PARTICIPANTS INCL. OFFICIALS AND DELEGATION OPENING OF BID PHASE AWARDING July / August approx year - 1 year ORGANISATIONAL & FINANCIAL OBLIGATIONS Organise World Grand Prix Finals, held as part of the FIVB WORLD GRAND PRIX, under the authority and control of a National Federation (NF) and an Organising Committee (OC) Offer at least one (1) competition hall approved by FIVB / HTVB with a minimum seating capacity of 10,000 spectators specifically configured for the FINALS (2 Giant screens, LED advertising boards around Field of Play, a challenge system, LED Net) Subject to conditions, secure the availability of a TV network (Host TV Broadcaster) ready to produce a world class TV signal of the matches, guarantee the total production of the basic and international feed, and guarantee the minimum live and delay broadcasting requirements OR leave all TV production with FIVB Bear the necessary expenses to secure manpower for the organisation (all staff and volunteers) Cover any kind of levies, taxes or charges on the event Provide accreditations to the FIVB and NF/OC contractual partners Provide five-star hotel accommodation for participating teams and delegates Provide local transportation for participants and guests Facilitate VIP area and professional hospitality services Guarantee a minimum average audience of 75% of the competition hall seating capacity Pay Hosting Fee to the FIVB as part of a Bidding Process after an following a successful candidature For detailed information about the World Grand Prix Preliminary rounds please refer to the FIVB This is Volleyball - Volleyball book 22 / 23

13 FIVB VOLLEYBALL WORLD LEAGUE FINALS 6 BEST MEN S VOLLEYBALL NATIONAL TEAMS OF THE SEASON, INCLUDING AUTOMATIC QUALIFICATION FOR HOST COUNTRY NATIONAL TEAM 10 MATCHES IN TOTAL FLEXIBLE 5 DAY MATCH SCHEDULE TARGETING A GLOBAL AUDIENCE OF 60 MILLION VIEWERS ON TV 1 MILLION ON DEDICATED EVENT WEB PAGES AND UP TO 10 MILLION ON FIVB S NETWORK OF SOCIAL MEDIA CHANNELS IMPRESSIVE TV COVERAGE 1, >100 BROADCAST HOURS MARKETS (MIN) CHANNELS EXCITING SPONSORSHIP OPPORTUNITIES >100 Hours OF BRAND VISIBILITY TAKES PLACE JULY IN A SINGLE VENUE Volleyball s flagship annual men s event established in 1990 The World League Finals are a standalone event concluding the World League season. BIDDING GUIDE FREQUENCY Annual, next opportunity 2017 PERIOD # PARTICIPANTS INCL. OFFICIALS AND DELEGATION OPENING OF BID PHASE AWARDING August approx year - 1 year ORGANISATIONAL & FINANCIAL OBLIGATIONS Organise World League Finals, held as part of the FIVB WORLD LEAGUE, under the authority and control of a National Federation (NF) and an Organising Committee (OC) Offer at least one (1) competition hall approved by FIVB / HTVB with a minimum seating capacity of 10,000 spectators specifically configured for the FINALS (2 Giant screens, LED advertising boards around Field of Play, a challenge system, LED Net) Subject to conditions, secure the availability of a TV network (Host TV Broadcaster) ready to produce a world class TV signal of the matches, guarantee the total production of the basic and international feed, and guarantee the minimum live and delay broadcasting requirements OR leave all TV production with FIVB Bear the necessary expenses to secure manpower for the organisation (all staff and volunteers) Cover any kind of levies, taxes or charges on the event Provide accreditations to the FIVB and NF/OC contractual partners Provide five-star hotel accommodation for participating teams and delegates Provide local transportation for participants and guests Facilitate VIP area and professional hospitality services Guarantee a minimum average audience of 75% of the competition hall seating capacity Pay Hosting Fee to the FIVB as part of a Bidding Process after an following a successful candidature For detailed information about the World League Preliminary rounds please refer to the FIVB This is Volleyball - Volleyball book 24 / 25

14 FIVB VOLLEYBALL CLUB WORLD CHAMPIONSHIP MEN CLUB WORLD CHAMPIONSHIP WOMEN Pinnacle of women s volleyball club competitions (annual) 6-8 TEAMS FROM ALL CONTINENTS AUTOMATIC QUALIFICATION FOR HOST COUNTRY CLUB IMPRESSIVE TV COVERAGE >40 BROADCAST HOURS MARKETS (MIN) CHANNELS MATCHES IN TOTAL FLEXIBLE 4-5 DAY MATCH SCHEDULE MULTI-YEAR & MULTI-CITY AGREEMENTS NEGOTIABLE TARGETING A GLOBAL AUDIENCE OF 40 MILLION VIEWERS ON TV 10 MILLION ON FIVB S NETWORK OF SOCIAL MEDIA CHANNELS SPONSORSHIP OPPORTUNITIES >50 Hours OF BRAND VISIBILITY >30,000 TICKET HOLDERS AND LIVE SPECTATORS LEGAL & FINANCIAL OBLIGATIONS Pinnacle of men s volleyball club competitions (annual) MEN BIDDING GUIDE FREQUENCY Annually, next available edition 2017 PERIOD # PARTICIPANTS INCL. OFFICIALS AND DELEGATION OPENING OF BID PHASE AWARDING May approx. 150 Nov 2015 Feb 2016 Organize the FIVB Club World Championship for Men, under the authority and control of a National Federation (NF) and an Organizing Committee (OC) Offer 1 competition hall approved by FIVB / HTVB with a minimum seating capacity of 5,000 spectators specifically configured for the Club World Championship (1 Giant screen, LED advertising boards around Field of Play, a challenge /officiating system) Subject to conditions, secure the availability of a TV network (Host TV Broadcaster) ready to produce a world class TV signal of the matches, guarantee the total production of the basic and international feed, and guarantee the minimum live and delay broadcasting requirements OR leave all TV production with FIVB Bear the necessary expenses to secure manpower for the organization (all staff and volunteers) Cover any kind of levies, taxes or charges on the event Provide accreditations to the FIVB and NF/OC contractual partners Provide five-star hotel accommodation for participating teams and delegates Provide local transportation for participants and guests Facilitate VIP area and professional hospitality services Pay Hosting Fee to the FIVB following a successful candidature as well as prize money for the 6-8 participating teams and their international travels WOMEN Annually, next available edition 2020 May approx / / / 27

15 BENEFITS OF HOSTING Single or multi-venue & multi-city organization to maximise host-city and touristic impact - multiple brand activation, campaigning and merchandising opportunities Highly attractive format (possibility of temporary structures in iconic city sceneries) Extensive host-city / host-country programme (dressing and branding) including fan zones Full ticketing and merchandising revenue Advertising space on Field of Play Promotional support on FIVB dedicated webpages and social media channels Shared commercial (sponsorship), data and media rights Close cooperation with FIVB regarding competition management, sports presentation, entertainment packages, technology, event branding and promotion Experienced TV production through FIVB 28 / 29

16 It was amazing to work closely together with all partners bringing the idea of this new concept to life. A long term partnership with the FIVB has been secured and Beach Volleyball has been presented as an exciting new experience to a large audience in the Netherlands. Niels Markensteijn, Managing Partner, TIG Sports The new concept of entertainment could be a turning point in the broadcast of the event. It will also help people understand how volleyball works and how easy it is to start playing. Fernando Marquez, Beach Volleyball Sport Manager, Rio 2016 This is far beyond the wildest dreams, it is something we didn t expect at all. The connection between the development, the grassroots programme and the top athletes really worked out perfectly. Michael Evraert, Sports Director, Dutch Volleyball Federation What remains after the World Championship is also important for us. All kinds of activities and events promoting volleyball among children and youth have been going on in the host cities and those will surely be continued. The Trophy Tour made it possible for the fans to see the new trophy with their own eyes. Arthur Popko, Vice President, Polish Volleyball Federation 30 / 31

17 HOST CITY PROGRAMME Marketing Rights (advertising boards at the venue, floor sticker, media backdrops, official programme) Event website presence In order to fully integrate the Host Cities in the organisation of the Event, FIVB has developed a specific Host City Programme, by which the Host City will be granted a set of marketing rights, enabling them to properly promote their status as a Host City of the Event. This approach builds a sense of inclusiveness and ownership Use of Event Marks (Host City composite logo, official designation, Host City icons) Event Branding (integration of the Host City name in certain of the decoration material within the venue of the Host City during all Event matches or at any other official events related to the Event, such as the official draw, depending on the overall concept of such events. TV Graphics (inclusion of Host City Name into TV Graphics, 30 sec promotional spot before the start of each broadcast ) Host City Activities (Fan Zones, Trophy Tour etc) 32 / 33

18 PRINCIPLES OF BIDDING Timing Phase BIDDING EVALUATION / AWARDING 3-6 months* 3-6 months* Milestones Sending the Information for bid (IFB) FIVB to receive signed IFB and Hosting Fee offer Q&A sessions Site visits Negotiations FIVB decision Contract signature Public announcement FIVB Documentation IFB consisting of Terms and Conditions of Bidding Legal documentation Detailed Hosting Requirements Marketing Appendix TV Guidelines HTVB Agreement / Event Manual Host Organiser Agreement (LFA = Long Form Agreement) detailing the organisation and communication rights and obligations; Host Television Broadcaster Agreement (HTVB) detailing the media rights and TV production obligations * Length depending on event, awarding always at most recent edition of the event 34 / 35

19 FIVB SUPPORT The FIVB will support the Organisers in the following areas: One-on-one guidance for interested hosts throughout bidding process Guaranteed world-class national team / club participation Travel arrangement for players and delegations (volleyball national team competitions only) Officials & referees Venue layouts and sports presentation concepts Branding Kits and Design Look Books Global network of communicational and promotional channels Well known global sponsors TV production and distribution Event Management support Key Account Management Network of equipment, technology and service providers 36 / 37

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