HR Process Improvement Forums. July 7 & 9, 2015
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1 HR Process Improvement Forums July 7 & 9, 2015
2 Agenda l HR Division Updates l HR Staff Updates l Tuition Remission l Rewards & Recognition l Comp RFP Study l Open Enrollment Recap l Payroll Update l HR Website Focus Group
3 HR Division Updates
4 HR Staff Updates
5 Welcome Mary Farias Sr. EOD Consultant Stacie Jackson HR Consultant Martín Ulloa Staff Recruitment Specialist
6 Farewell Emma Moore HR Consulting Group Manager
7 Tuition Remission John Rivera Employee Benefits Specialist
8 Tuition Remission Must be a Benefits Eligible Faculty, Staff, or UNM Retiree l Pays up to 8 credit hours in Spring and Fall l Pays up to 4 credit hours each Summer l May be used at NMSU with reduced amounts l Does pay for tuition differential l Does not pay for books or fees
9 Eligible Courses l Undergraduate, Graduate, or Professional Academic credit classes through UNM l Professional Development classes through UNM departments (e.g., ASM, Continuing Education) l Academic/Professional Development courses exceeding $5250 in the calendar year will be taxed to comply with IRS regulations l Health and Fitness 2 credit hours per year (Taxable) l Personal Enrichment 1 credit hour per year (Taxable)
10 Spouse/Domestic Partner l Up to 4 credit hours per semester through UNM l Academic credit only (through UNM) l Spouse graduate courses are taxable l All Domestic Partner courses are taxable l See UAP Policy 3700: Education Benefits for more details
11 Contact John Rivera Employee Benefits Specialist Phone:
12 Rewards & Recognition Anelisa Simons Sr. Compensation Specialist
13 Task 1. Benchmark with peers to find out if they have similar programs that may be adopted by UNM at a minimal cost. 2. Research existing UNM rewards and recognition programs: a. Gather information about what current programs award, monetary or non-monetary. 3. Research online resources (scholarly and/or industry articles, etc.). 4. Identify the process of rewarding employees, if any.
14 Research Scope Conducted by HR Seniors Team 34 institutions were surveyed 26 Peers 31 institutions had related content 19 Peers UNM Recognition programs 13 Online articles 11
15 Use of Information l Rewards and recognition consolidated site What to house: Policy, process, forms Guidance, ideas, resources, articles Inventory of existing UNM Recognition Programs
16 Contact Anelisa Simons Sr. Compensation Specialist Phone:
17 Compensation RFP Study Marleen Martinez Manager, HR Compensation
18 Summary: Re-design, communicate, and implement comprehensive compensation guidelines for staff employees. Objective: To enhance existing guidelines and allow for flexibility with regard to compensation actions.
19 Project Timeline: 4 Phases Phase 1 - Scope/Vendor Selection (Key Dates): June 11 July 14, RFP open July 15 August 1, Review of Submitted Bids August Vendor Selected Phase 2 - Needs Assessment Not Started Phase 3 - Development Not Started Phase 4 - Communication Not Started Project Website:
20 Contact HR Compensation
21 Open Enrollment 2015 Herman Rodriguez HR Benefits Data Manager
22 Open Enrollment 2015 l Enrollment Overview Active Employees Affiliates Pre-65 Retirees l Migration l Dependents
23 Questions / Contact Herman Rodriguez HR Benefits Data Manager Phone: hrodriguez@unm.edu
24 Payroll Update Patty McLaughlin Payroll Department
25 ERB Beneficiary Form l Be sure to use the most current beneficiary form for ERB l
26 Questions / Contact Patty McLaughlin Payroll Department Phone: patty@unm.edu
27 HR Website Focus Group Elizabeth Dwyer Sandlin Public Information Rep
28 HR Website Redesign l Focus Group Provide opinions and feedback on the new website Design and Aesthetic Overall Usability l Scheduled for: Monday, July 13, 3:00 5:00 pm EOD Room 1007 John & June Perovich Business Center
29 To Participate, Contact: Elizabeth Dwyer Sandlin Public Information Rep Phone:
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